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Records Coordinator Jobs in Springfield, IL (NOW HIRING)

CEI Services

Project Coordinator

Springfield, IL · On-site

$23 - $27/hr

The Project Coordinator is responsible for supporting the Project Managers in job start-up ... Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in ...

Potbelly

Restaurant Catering Coordinator

Springfield, IL · On-site

$20/hr

GENERAL DESCRIPTION The Catering Coordinator manages and organizes the backline business, driving ... Familiar with current PTD backline sales and records daily * Monitors backline sales trends vs ...

CEI Services

Project Coordinator

Springfield, IL

$23 - $27/hr

The Project Coordinator is responsible for supporting the Project Managers in job start-up ... Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in ...

CEI Services

Project Coordinator

Springfield, IL

$23 - $27/hr

The Project Coordinator is responsible for supporting the Project Managers in job start-up ... Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in ...

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All JobsRecords JobsRecords Coordinator JobsRecords Coordinator Jobs in Springfield, IL

Records Coordinator information

See Springfield, IL salary details

$11

$22

$35

How much do records coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for records coordinator in Springfield, IL is $22.34, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $25.24 per hour, depending on experience, location, and employer.

What is a records coordinator?

Records Coordinators are professionals responsible for organizing, maintaining, and securing a company’s physical and electronic records. They ensure that documents are accurately filed, easily retrievable, and comply with legal and organizational retention policies. Records Coordinators may also manage records destruction schedules, support audits, and help implement document management systems. Their role is crucial for efficient information management and regulatory compliance within an organization.

What are the key skills and qualifications needed to thrive as a records coordinator, and why are they important?

To thrive as a Records Coordinator, you need strong organizational skills, attention to detail, and familiarity with records management principles, often supported by a degree in business administration or a related field. Proficiency in document management systems (DMS), electronic filing software, and sometimes knowledge of compliance frameworks like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to multitask are valuable soft skills in this role. These competencies ensure accurate recordkeeping, legal compliance, and efficient retrieval of information essential for organizational operations.

What are some common challenges faced by records coordinators and how can they be addressed?

Records Coordinators often encounter challenges such as managing large volumes of documents, ensuring compliance with retention policies, and maintaining the accuracy and security of records. Staying organized and utilizing electronic records management systems can help streamline workflows and minimize errors. Regular training on regulatory requirements and close collaboration with other departments—such as legal, IT, and compliance—also ensures that records are properly maintained and accessible when needed.

What is the difference between Records Coordinator vs Data Entry Clerk?

AspectRecords CoordinatorData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma or equivalent; no specialized certifications typically required
Work EnvironmentOffice settings, healthcare, legal, or corporate environmentsOffice or administrative settings, often in various industries
Employer & Industry UsageUsed in healthcare, legal, government, and corporate sectors for managing recordsCommon across industries for inputting and maintaining data

The main difference is that Records Coordinators manage and organize records, ensuring compliance and accessibility, while Data Entry Clerks focus on inputting data accurately into systems. Records Coordinators typically handle more complex record management tasks, whereas Data Entry Clerks primarily perform data input duties. Both roles are essential in maintaining organizational data integrity but differ in scope and responsibilities.

What are the most commonly searched types of Records jobs in Springfield, IL?

The most popular types of Records jobs in Springfield, IL are:

What job categories do people searching Records Coordinator jobs in Springfield, IL look for?

The top searched job categories for Records Coordinator jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Records Coordinator jobs?

Cities near Springfield, IL with the most Records Coordinator job openings:

Records Coordinator jobs near you
Infographic showing various Records Coordinator job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $46,459 per year, or $22.3 per hour.

Front Desk Coordinator/Reception

Vision Care Associates (C)

Springfield, IL • On-site

$16 - $20.75/hr

Full-time

Re-posted 22 days ago

Job description

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Why You'll Love This Job
The key functional responsibility of the Front Desk Coordinator is to manage the first impression of the practice for all patients and guests. As the Front Desk Coordinator is the usually the first interaction a patient or guest has with the practice, displaying the brand value and reputation is of highest importance.
The Front Desk Coordinator is responsible for welcoming all new and existing patients and guests to the practice. This may occur via front desk reception, telephone, email, etc. The Front Desk Coordinator ensures efficient patient flow within the practice and maintains a full appointment schedule.
The Front Desk Coordinator will check-in and check-out patients and be responsible for collection of patient fees at time of service.
The Front Desk Coordinator is responsible for maintaining the reception area in a way that is consistent with the practice's brand.
Responsibilities
Job Responsibilities:
  • Initiate an exceptional patient experience
  • Greet all patients and guests to the practice
  • Answer the telephone and direct incoming calls
  • Schedule appointments and maintaining a full appointment schedule
  • Keep the Optometrist(s) on schedule and maintaining efficient patient flow
  • Appointment confirmation and recall reminders
  • Receiving all incoming mail
  • Reports to management/leadership on the status of appointment schedule
  • Reports to management/leadership any patient challenges or complaints, likewise maintains and documents all patient testimonials
  • Perform other duties as required

Skills & Qualifications
Competencies:
Frequent Interaction with OthersMust demonstrate the ability to manage multiple interruptions on a continual basis, always maintaining friendly interactions with team members, patients and guests of the practice.
Customer OrientationThe Front Desk Coordinator should be patient focused and displays a desire work within the practice's brand values to deliver exceptional customer service.
Team PlayerExhibits the ability to work well within the team environment, supporting all members of the team in delivering on the patient experience.
Brand ChampionshipAs the first point of contact, the Front Desk Coordinator must consistently display behaviors that champion the brand value proposition of the practice.
Detail OrientationMust have the ability to maintain a high level of detail orientation despite frequent interruptions. Accuracy and diligence with regard to patient records, scheduling and file maintenance is required.
Pace of the EnvironmentMust be able to work at a fast pace.Effectively handling multiple tasks at one time, focusing on patient flow and experience.
Supervision
Under supervision of the Office Manager. Must be able to complete duties without close supervision.
Confidentiality
Will be exposed to confidential information disclosure of which would be contrary to the best interest of the organization and professional ethics.
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Type: Full Time (Hourly)

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