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Records Associate Jobs in Worcester, MA (NOW HIRING)

Boston College

Records Assistant

Newton, MA · On-site

$41K - $51K/yr

Records Assistant Reporting to the Associate Director, Data Management, the Records Assistant is responsible for monitoring and maintaining the accuracy, integrity, and quality of Advancement ...

UMass Med School

Research Associate I

Worcester, MA · On-site

$43K/yr

Research Associate I Minimum Salary US-MA-Worcester Job Location 3 weeks ago(7/20/2026 10:27 AM ... Maintain accurate records, may modify protocols with the approval of the PI or designee * Review ...

UMass Med School

Research Associate I

Worcester, MA · On-site

$43K/yr

Research Associate I Minimum Salary US-MA-Worcester Job Location 4 days ago(8/7/2026 1:56 PM ... Maintain accurate records, may modify protocols with the approval of the PI or designee * Review ...

Allworth Financial

Service Associate

Waltham, MA · On-site

$60K - $65K/yr

Maintain up-to-date client records and help ensure accuracy and consistency across internal systems ... Exempt associates qualify for our flexible paid time off policy * Non-Exempt associates will ...

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All JobsRecords Associate JobsRecords Associate Jobs in Worcester, MA

Records Associate information

See Worcester, MA salary details

$15

$20

$26

How much do records associate jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for records associate in Worcester, MA is $20.18, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $21.06 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What are the most commonly searched types of Records jobs in Worcester, MA? The most popular types of Records jobs in Worcester, MA are:
What cities near Worcester, MA are hiring for Records Associate jobs? Cities near Worcester, MA with the most Records Associate job openings:
Records Associate jobs near you
Infographic showing various Records Associate job openings in Worcester, MA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,967 per year, or $20.2 per hour.

Records Assistant

Boston College

Newton, MA • On-site

$41K - $51K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Boston College rating

8.7

Company rating: 8.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

55th of 618 rated colleges and universities

Job description

Records Assistant

Reporting to the Associate Director, Data Management, the Records Assistant is responsible for monitoring and maintaining the accuracy, integrity, and quality of Advancement's alumni and donor records. Accurate and meaningful data is foundational to supporting the mission of BC's University Advancement. Through the identification, diagnosis, and resolution of data integrity issues and errors, Advancement data will better support engagement and fundraising activities, resulting in stronger results, community tools, and constituent satisfaction. Specifically, the Records Assistant assists with:

  • Manual data entry into University Advancement 500,000 record constituent database.
  • Importing data files from various sources through BrightVine data loader user interface.
  • Daily reconciliation of donor demographic data essential to processing gifts to the University.
  • Ensuring the integrity of the database through the execution of daily audit reports and regular maintenance of data records.
  • Generate weekly and monthly data reports, and store completed work in designated locations.
  • Processing of all returned mail and contact preference update forms.
  • Customer service inquiries via phone, email, and affinity web form correspondence.
  • Testing of new and existing database integration systems and features.
  • Research records for special lists and report preparation.
  • Analyze source information such as internal and external reports, and correspondence between donors and employees; compile and verify the accuracy of data using Lexis/Nexis, IWave, Alumnifox, Alumnifinder, WhitePages, Obituary.com, and NCOA data research services.
  • Technical support for alumni trying to access the online alumni community.
  • Performing other related duties as required.

Full-Time Equivalent Hiring Range: $41,300 - $51,600; salary commensurate with relevant experience.

Requirements This position requires a high school diploma, a bachelor's degree is preferred, and a minimum of one year of general office experience, a respect for confidentiality, attention to detail and accuracy, and general knowledge of accounting principles. A desire to build a career in advancement is a plus. Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College. The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build diverse teams reflecting our community; students, alumni, parents and friends of Boston College.

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees
  • Tuition remission for Spouses and Children who meet eligibility requirements
  • Generous Medical, Dental, and Vision Insurance
  • Low-Cost Life Insurance
  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
  • Paid Holidays Annually
  • Generous Sick and Vacation Pay
  • Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.

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