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Records Associate Jobs in Springfield, VA (NOW HIRING)

Fairfax County

Legal Records Supervisor

Fairfax, VA · On-site

$55K - $96K/yr

Associate's degree. Four or more years of experience working in a federal or state trial court or ... At least two years of experience managing confidential court records or confidential public records.

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All JobsRecords Associate JobsRecords Associate Jobs in Springfield, VA

Records Associate information

See Springfield, VA salary details

$15

$21

$27

How much do records associate jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for records associate in Springfield, VA is $21.15, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by Records Associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are Records Associates?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What are the most commonly searched types of Records jobs in Springfield, VA? The most popular types of Records jobs in Springfield, VA are:
What cities near Springfield, VA are hiring for Records Associate jobs? Cities near Springfield, VA with the most Records Associate job openings:
Records Associate jobs near you
Infographic showing various Records Associate job openings in Springfield, VA as of July 2026, with employment types broken down into 1% As Needed, 67% Full Time, 29% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,995 per year, or $21.2 per hour.
Records Support Associate Level I

Records Support Associate Level I

XTREME SOLUTIONS INC

Washington, DC

$19.25 - $24.75/hr

Full-time

Re-posted 10 days ago

Job description

Job Summary: The Records Support Associate Level I provides support to the client staff by performing various clerical and repetitive manual functions with high attention to detail and accuracy.

Roles and Responsibilities:

  • Perform record retirement projects. Pull records, verify alphabetical order and ensure that they are retrievable, make file folders, box up the records, record the accession number and other identifiers, and retire them to the WNRC.
  • Utilize work procedures and search techniques using current and historical (manual and electronic) filing systems used by Client Services.
  • Prepare files for retention, disposition, and retrieval purposes.
  • Assist with maintaining the Division’s mail desk and perform the daily distribution of all incoming mail to the Division, including mail from the client agencies and all overseas posts.
  • Perform basic data entry.
  • Perform searching and filing functions, file and/or retrieve application packages from file cabinets.
  • Operate high speed scanning equipment.
  • Receive and load pallets and individual packages into FedEx, UPS, USPS, or other transportation carrier vehicles. Offload/move heavy materials from the office using either an electric or manual pallet jack.
  • Generate mailing labels, ensure that mail labels match the applicant identification, and fill and seal envelopes with the correct client and corresponding supporting documents.
  • Box and archive files for mailing and/or storage purposes.
  • Receive, sort, dispense, and disassemble third-party mail.
  • Follow a pre-set pattern for document sequencing.

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