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Recording Associate Jobs in California (NOW HIRING)

C&W Services

Records Associate

Los Angeles, CA · On-site

Job Title Records Associate Summary The Records Associate in addition to creating, tracking, and preparing hard copy files for storage, will be proficient in analyzing electronic data related to ...

K2services

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

Integrated Resources INC

Ensure record filing is kept up to date and is performed accurately. * Perform an inventory review for incoming CRO clinical study files; receive, index, and file preclinical study records ...

Midway Staffing

Records Center Scanner

Redlands, CA · On-site

$25/hr

Records Center Scanner Midway Staffing is hiring dependable and detail-oriented Records Center Scanner for a large-scale document conversion and records management project in Redlands, CA. This ...

Midway Staffing

Records Center Scanner

Redlands, CA · On-site

$25/hr

Records Center Scanner Midway Staffing is hiring dependable and detail-oriented Records Center Scanner for a large-scale document conversion and records management project in Redlands, CA. This ...

Midway Staffing

Records Center Scanner

Redlands, CA · On-site

$19/hr

Records Center Scanner Midway Staffing is hiring dependable and detail-oriented Records Center Scanner for a large-scale document conversion and records management project in Redlands, CA. This ...

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Recording Associate information

What does a recording associate do?

A Recording Associate is responsible for accurately documenting, managing, and maintaining records within an organization. Their duties often include entering data, updating files, ensuring the accuracy of recorded information, and retrieving records when needed. They may work with physical documents or digital databases, depending on the employer. Recording Associates play a crucial role in ensuring that information is organized and accessible for business operations and compliance requirements.

What are the key skills and qualifications needed to thrive as a recording associate?

To thrive as a Recording Associate, you need strong attention to detail, organizational skills, and familiarity with document management, often supported by a high school diploma or equivalent. Experience with records management software, databases, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and the ability to maintain confidentiality are valuable soft skills in this role. These competencies ensure accurate record-keeping, compliance with regulations, and efficient workflow within an organization.

How does a recording associate typically collaborate with other departments during the document processing workflow?

Recording Associates often work closely with teams such as legal, compliance, and data management to ensure accurate and timely processing of documents. They may coordinate with legal staff to verify document authenticity or clarify recording requirements, and with data teams to maintain integrity in record-keeping systems. Effective communication and attention to detail are crucial, as errors can delay critical transactions. This collaborative environment helps ensure that all documentation meets regulatory standards and organizational protocols.

What are the most commonly searched types of Recording jobs in California?

The most popular types of Recording jobs in California are:

What cities in California are hiring for Recording Associate jobs?

Cities in California with the most Recording Associate job openings:

Recording Associate jobs near you

Records Associate

Los Angeles, CA • On-site

C&W Services
Facilities Support Services • 10K+ employees
Learn more about C&W Servicesexternal

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 8 days ago

Job description

Job Title

Records Associate

Job Description Summary

The Records Associate in addition to creating, tracking, and preparing hard copy files for storage, will be proficient in analyzing electronic data related to paper files. This task requires the ability to utilize file tracking software to search for and locate records, extract data into Excel format, and perform detailed electronic analysis on the data using complex Excel formulas. Candidates must have the ability to understand detailed retention schedules and how to apply them to client records. Additional responsibilities include, navigating complex excel spreadsheets, and filtering key data for utilization in various records projects. Excellent verbal and written communication skills are critical to being successful in this role as frequent interaction with internal and external stakeholders will be required.

Job Description

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

  • Utilize file tracking software to initiate search, locate and retrieve hard copy records from storage. Distribute file(s) to requestor while updating software with current location.
  • Produce Management reports upon request utilizing search criteria provided by the requestor. 
  • Perform detailed analysis on both structured and unstructured data to determine eligibility for disposal.
  • Review disposal reports against retention schedules and produce reports for Management review and approval.
  • Compare disposal reports against legal hold reports and retain records as necessary.
  • Create, organize, and navigate excel spreadsheets containing an abundance of data while utilizing various formulas including Conditional Formatting, VLOOKUP etc., to review the data.
  • Prepare physical files for storage following Client’s procedures.  Create records in file tracking software and attach electronically to appropriate archive box in the system before sending the physical box to archive storage.
  • Utilize storage vendor’s software to place orders to retrieve records from archives, run management reports, send, and return records and boxes to archives.
  • Where necessary, scan documents to electronic format using established naming conventions and forward electronically to requestor.  Maintain a soft copy on designated drive.
  • Periodically audit, edit and update records as necessary in file tracking software.
  • Perform all tasks in a timely manner, while adhering to client policies related to sensitive and / or confidential documents and information.
  • All duties as assigned.
  • Must assist in providing services in all service lines in addition to primary role.

#INDCWS

JOB REQUIREMENTS & QUALIFICATIONS:

  • High school diploma or equivalent (GED) required.
  • Minimum of two years records management experience with extensive experience working with a records management software required.
  • Strong Computer Skills required, specifically advanced Excel skills.
  • Attention to detail with emphasis on accuracy and quality of work product.
  • Ability to prioritize work to balance multiple projects and deadlines.
  • Ability to multi-task and work in a fast-paced team environment
  • Excellent verbal and written communication skills
  • Exceptional customer service skills
  • Must be able to lift up to 50 lbs. on a regular basis.
  • Must be able to work standing up for long periods of time when required.
  • Knowledge and basic experience operating reproduction equipment, to scan files to electronic format.
  • Experience solving basic technical problems.

DESIRED SKILLS:

  • Good interpersonal skills and comfortable working in a team environment
  • Excellent customer service skills             
  • Excellent organizational skills  
  • Ability to work with minimal supervision.                 
  • Outstanding punctuality/attendance record

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $23.00 - $23.00 C&W Services is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”

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