ZipRecruiter

Log In

1

Recording Associate Jobs in Santa Ana, CA (NOW HIRING)

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

K2services

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

Warner Records

Fulfillment Associate

Commerce, CA

$16.25 - $19.50/hr

Fulfillment Associate Department: Warehouse Location: 2933 Supply Ave A little bit about our team ... Reliable transportation and a consistent attendance record. * Basic reading and math skills to ...

next page

Showing results 1-20

All JobsRecording Associate JobsRecording Associate Jobs in Santa Ana, CA

Recording Associate information

See Santa Ana, CA salary details

$28.1K

$146.9K

$323.1K

How much do recording associate jobs pay per year?

As of Aug 19, 2026, the average yearly pay for recording associate in Santa Ana, CA is $146,939.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,700.00 and $221,100.00 per year, depending on experience, location, and employer.

What does a recording associate do?

A Recording Associate is responsible for accurately documenting, managing, and maintaining records within an organization. Their duties often include entering data, updating files, ensuring the accuracy of recorded information, and retrieving records when needed. They may work with physical documents or digital databases, depending on the employer. Recording Associates play a crucial role in ensuring that information is organized and accessible for business operations and compliance requirements.

What are the key skills and qualifications needed to thrive as a recording associate?

To thrive as a Recording Associate, you need strong attention to detail, organizational skills, and familiarity with document management, often supported by a high school diploma or equivalent. Experience with records management software, databases, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and the ability to maintain confidentiality are valuable soft skills in this role. These competencies ensure accurate record-keeping, compliance with regulations, and efficient workflow within an organization.

How does a recording associate typically collaborate with other departments during the document processing workflow?

Recording Associates often work closely with teams such as legal, compliance, and data management to ensure accurate and timely processing of documents. They may coordinate with legal staff to verify document authenticity or clarify recording requirements, and with data teams to maintain integrity in record-keeping systems. Effective communication and attention to detail are crucial, as errors can delay critical transactions. This collaborative environment helps ensure that all documentation meets regulatory standards and organizational protocols.

What are the most commonly searched types of Recording jobs in Santa Ana, CA?

The most popular types of Recording jobs in Santa Ana, CA are:

What cities near Santa Ana, CA are hiring for Recording Associate jobs?

Cities near Santa Ana, CA with the most Recording Associate job openings:

Recording Associate jobs near you

Records Associate

Opensity Solutions

Costa Mesa, CA • On-site

$27 - $28.50/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Job description

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support, with a primary focus on managing the lifecycle of physical and electronic records while ensuring efficient office operations. Reporting to the Lead Office Services Associate or Client Relations Manager, this individual will maintain records accuracy, support file requests, and assist with day-to-day facilities needs to ensure a professional and organized office environment.
Job Responsibilities
Records Management (80%)

  • Manage the complete lifecycle of physical and electronic records from creation through final disposition.
  • Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive, and maintain client files.
  • Process loose documents, create new client files, and prepare records for off-site storage.
  • Retrieve, circulate, and return physical files while maintaining accurate chain of custody.
  • Coordinate file transfers, including incoming lateral files and outgoing file requests in partnership with the Office of General Counsel.
  • Process file destruction and returns in accordance with the firm's Records & Information Management (RIM) policies.
  • Maintain file rooms and storage areas, including shifting files to maximize storage capacity.
  • Ensure compliance with all firm records policies, confidentiality requirements, and retention schedules.
  • Respond promptly to records requests while providing exceptional customer service to attorneys and staff.
Facilities Support (20%)
  • Assist with general office facilities operations and daily office maintenance.
  • Coordinate with building management and vendors to report and resolve maintenance issues.
  • Support office moves, workstation setups, and furniture relocations.
  • Maintain conference rooms, visitor offices, and common areas to ensure they remain organized and fully stocked.
  • Assist with mail distribution, package handling, copying, scanning, and other operational support as needed.
  • Provide reception coverage when necessary.
Reporting & Requirements
  • Compile and share weekly operational updates with leadership.
  • Participate in daily and weekly team meetings.
  • Maintain accurate records of file activity and facilities requests.
Job Requirements
  • 3-5 years of Records Management experience, preferably within a law firm or professional services environment.
  • Hands-on experience using FileTrail and NetDocuments (NetDocs) is strongly preferred.
  • Experience managing both physical and electronic records.
  • Strong understanding of records retention, file tracking, and records lifecycle management.
  • Excellent organizational skills with exceptional attention to detail.
  • Ability to prioritize multiple requests in a fast-paced environment.
  • Strong verbal and written communication skills.
  • Proficiency with Microsoft Office applications.
  • Ability to maintain confidentiality when handling sensitive client information.
  • Ability to lift or move up to 40 lbs. and transport materials using carts when necessary.
  • Ability to walk, bend, kneel, stand, or sit for extended periods.
Compensation
Pay Rate: $27.00 - $28.50 per hour, depending on experience and qualifications.
Benefits
Eligible employees receive a comprehensive benefits package including:
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Retirement Plan
  • Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

Apply