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Receptionist Backup Secretary Jobs (NOW HIRING)

Merakey

Receptionist

Philadelphia, PA · On-site

$16/hr

... secretarial and clerical duties as needed. Work is performed under the supervision of the Program ... Access Care.com for backup childcare, elder care, and household services. * Confidential counseling ...

Merakey

Receptionist

Philadelphia, PA · On-site

$16/hr

... secretarial and clerical duties as needed. Work is performed under the supervision of the Program ... Access Care.com for backup childcare, elder care, and household services. * Confidential counseling ...

Administration Office

Substitute - Secretary

Moses Lake, WA · On-site

$14.25 - $19.25/hr

Provide back-up assistance to other secretaries as needed. * Perform receptionist duties by answering the phone and providing assistance to staff and the public. * Maintain and update databases and ...

Lebanon Valley Brethren Home

Receptionist

Palmyra, PA · On-site

$15.50 - $20.50/hr

Serve as a backup for taking resident and external room reservations, ensuring smooth access to ... Deliver secretarial and clerical support to departments such as Social Services, Therapeutic ...

Londonderry Village

Receptionist

Palmyra, PA · On-site

$16 - $17/hr

Serve as a backup for taking resident and external room reservations, ensuring smooth access to ... Deliver secretarial and clerical support to departments such as Social Services, Therapeutic ...

Merakey

Receptionist

Philadelphia, PA

$16/hr

... secretarial and clerical duties as needed. Work is performed under the supervision of the Program ... Access Care.com for backup childcare, elder care, and household services. * Confidential counseling ...

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Receptionist Backup Secretary information

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How much do receptionist backup secretary jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for receptionist backup secretary in the United States is $17.81, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.67 per hour, depending on experience, location, and employer.

What is a receptionist backup secretary?

Receptionist Backup Secretaries are administrative professionals who provide support by covering the duties of a receptionist when needed, such as greeting visitors, answering phones, and managing front desk operations. They typically work as secretaries or administrative assistants but step in to ensure continuity of service when the primary receptionist is unavailable. Their role requires strong communication, organizational, and multitasking skills to seamlessly transition between secretarial and front desk responsibilities. This position is essential in maintaining smooth office operations and a positive first impression for visitors.

How does a receptionist backup secretary effectively balance front-desk duties with administrative support tasks?

A Receptionist Backup Secretary often needs to juggle greeting visitors, answering phones, and handling administrative responsibilities such as scheduling, filing, or preparing documents. Successful individuals in this role prioritize tasks based on urgency and maintain clear communication with their team to ensure all duties are covered. Utilizing organizational tools and being proactive in anticipating busy periods helps manage the workload efficiently. Collaboration with other administrative staff is common, ensuring seamless coverage and support throughout the office.

What are the key skills and qualifications needed to thrive as a receptionist backup secretary, and why are they important?

To succeed as a Receptionist Backup Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), multi-line phone systems, and scheduling tools is essential. Excellent communication, professionalism, and flexibility are standout soft skills in this role. These competencies ensure smooth office operations, effective communication, and reliable support in dynamic work environments.

What are popular job titles related to Receptionist Backup Secretary jobs?

For Receptionist Backup Secretary jobs, the most frequently searched job titles are:

Experienced Legal Secretary

Palmdale, CA • On-site

PACIONE LAW FIRM
See more jobs at PACIONE LAW FIRMexternal

$22/hr

Full-time

Medical

Re-posted 28 days ago

Job description

High volume and busy local family law and probate/trust litigation practice seeking a part time legal secretary with experience in family law litigation matters, with an opportunity to advance to full time.
Benefits/Perks
  • Health Insurance Plan (available only for full time employees)
  • Competitive Compensation commensurate with experience 
Job Summary
We are seeking a highly motivated and experienced Legal Secretary to join our team. In this role, you will work under the supervision of our attorneys, providing support and ensuring they are able to carry out their duties. You will communicate with clients via telephone and email, draft correspondence, judicial council forms, stipulations, declarations, proposed orders and Judgment forms.  Additionally, you will have to be responsible for assisting with management of deadlines relating to discovery, as well as assisting with preparation of written discovery responses, document review and sorting and propounding discovery demands. The ideal candidate is hardworking, very detail-oriented and motivated to maintain the firm's desired reputation for competence and professionalism. . 

Responsibilities 
  • Provide back-up reception duties when receptionist is at lunch or otherwise unavailable
  • Answer the phones and greet clients, as well as visitors, including facilitating client intake, conflict check verification, etc.
  • Provide general administrative support, including preparation of files for court, copying and sorting exhibits for trial, creating trial/hearing binders, etc. 
  • Communicate with clients and witnesses 
  • Use practice management software to calendar important dates, track client communication and follow up regarding written file memos
  • Prepare case-specific documents, including Judicial Council forms and routine pleadings (e.g. notices). 
  • Ensure that case-related documents are well organized and available for review, including scanning and digitally saving in an organized fashion all physical documents relating to a file.
  • Attend client meetings, court sessions and/or file review meetings and record important information. 
Qualifications
  • Previous experience as a Legal Secretary in the area of family law is required.
  • Must possess a valid Class C driver's license and have access to reliable vehicle.
  • Ability to maintain composure under stress (e.g. pitching in as part of the team to meet deadlines, listening to emotional clients, etc.)
  • Strong verbal and written communication skills and WILLINGNESS to communicate with clients in a manner that balances compliance with Business and Professions Code, providing excellent customer service and reputational awareness.
  • Highly organized with litigation management experience.
  • Comfortable using Windows based computers and word processing software.
  • Must be able to share office environment with a dog.