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Receptionist Backup Secretary Jobs (NOW HIRING)

Veracity

Legal Secretary

Kansas City, MO · On-site

$42K - $58K/yr

This position supports a set of attorneys as a primary assignment and also provides back-up ... and/or receptionist relief. • Regularly and accurately proofreads all documents to ensure ...

District Wide

Substitute - Secretary

Royal City, WA · On-site

Provide back-up assistance to Secretary as needed. * Perform receptionist duties by answering the phone and providing assistance to staff and then the public. * Maintain and update databases and ...

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How much do receptionist backup secretary jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for receptionist backup secretary in the United States is $17.81, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.67 per hour, depending on experience, location, and employer.

What is a receptionist backup secretary?

Receptionist Backup Secretaries are administrative professionals who provide support by covering the duties of a receptionist when needed, such as greeting visitors, answering phones, and managing front desk operations. They typically work as secretaries or administrative assistants but step in to ensure continuity of service when the primary receptionist is unavailable. Their role requires strong communication, organizational, and multitasking skills to seamlessly transition between secretarial and front desk responsibilities. This position is essential in maintaining smooth office operations and a positive first impression for visitors.

How does a receptionist backup secretary effectively balance front-desk duties with administrative support tasks?

A Receptionist Backup Secretary often needs to juggle greeting visitors, answering phones, and handling administrative responsibilities such as scheduling, filing, or preparing documents. Successful individuals in this role prioritize tasks based on urgency and maintain clear communication with their team to ensure all duties are covered. Utilizing organizational tools and being proactive in anticipating busy periods helps manage the workload efficiently. Collaboration with other administrative staff is common, ensuring seamless coverage and support throughout the office.

What are the key skills and qualifications needed to thrive as a receptionist backup secretary, and why are they important?

To succeed as a Receptionist Backup Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), multi-line phone systems, and scheduling tools is essential. Excellent communication, professionalism, and flexibility are standout soft skills in this role. These competencies ensure smooth office operations, effective communication, and reliable support in dynamic work environments.

What are popular job titles related to Receptionist Backup Secretary jobs?

For Receptionist Backup Secretary jobs, the most frequently searched job titles are:

Administrative Legal Secretary

Urbana, IL • On-site

Champaign County
See more jobs at Champaign Countyexternal

Other

Medical, Retirement

Posted 8 days ago

Champaign County (Illinois) rating

9.5

Company rating: 9.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Position Type:
Champaign County/Administrative Legal Secretary (State`s Attorney)
Date Posted:
9/2/2026
Location:
101 E. Main Street (Courthouse)
Date Available:
As soon as possible
Closing Date:
Until Filled
Job Title: Administrative Legal Secretary (Full-Time, Non-Exempt)
Department: State's Attorney's Office
Reports To: Administrator, Attorney, Counselor, or Investigator
SUMMARY
The Champaign County State's Attorney's Office is seeking applicants for an Administrative Legal Secretary position working with our Assistant State's Attorneys and performs specialized and confidential secretarial duties which often require independent judgement; handles clerical and administrative functions. Requires strong organizational ability, initiative, sound judgement, and discretion in communicating with a wide variety of individuals and entities and in obtaining, utilizing, creating, distributing, and storing documents and electronic evidence in support of prosecutors' work on confidential and sensitive matters.
JOB DUTIES AND RESPONSIBILITIES
Include but not limited to the following as other duties may be assigned.
  • Serves as backup secretary for other assigned legal secretaries.
  • Handles confidential matters daily relating to all divisions of the State's Attorney's Office.
  • Schedules hearings, meetings, and court appearances; communicates with court staff, attorneys, witnesses, victims, social service agencies, law enforcement personnel and other outside entities; performs receptionist duties answering phones and assisting office visitors. Receives and responds to calls, emails, and other communications; answers inquiries from County staff, law enforcement, and the general public, exercising patience and professionalism with individuals navigating sensitive or emotional matters.
  • Types, prepares, and files (including through electronic filing/e-filing systems) correspondence, warrants, summons, subpoenas, writs, orders, indictments, petitions, and other legal documents
  • Obtains, utilizes, and manages case information through State and County electronic databases and case management systems, including entering, updating, and retrieving case records and electronic evidence. Maintains a variety of physical and electronic files, records, and evidence, ensuring accurate organization, proper handling, and secure storage; may be responsible for maintaining LEADS certification and running criminal history checks. Completes forms and prepares reports, such as disposition reports and statistical reports, requiring attention to detail and accuracy.
  • Provides administrative and organizational support to prosecutors on a variety of confidential and sensitive matters, prioritizing and coordinating multiple time-sensitive tasks with minimal direction.
  • May attend meetings, including virtual meetings, as a representative of the department; may train secretarial/clerical staff and interns, exercising leadership and sound judgement.
QUALIFICATIONS
The requirements listed below are representative of the knowledge, skill and/or ability required
EDUCATION AND EXPERIENCE
  • (Required) High school diploma
  • Prior office experience with secretarial training required
  • (Preferred) Minimum of 3 years legal, social service, or criminal justice experience.
  • (Preferred) Associate degree or higher with special consideration given for specific coursework in secretarial skills, criminal justice, and/or social work.
KNOWLEDGE, SKILLS, AND ABILITIES
  • Proficient computer skills include but not limited to Microsoft Office, particularly Microsoft Word.
  • Strong and effective written and verbal communication skills.
  • Knowledge of modern office practices and principles of modern record keeping
  • Ability to set up and maintain physical and electronic filing systems
  • Knowledge of legal phrases and terminology preferred
  • Excellent organizational and time management skills.
  • Professional phone etiquette.
  • Ability to maintain confidentiality and exercise discretion.
LANGUAGE SKILLS
  • Ability to read, analyze, and understand legal documents and written communications
  • Ability to write clear correspondence, including email
  • Ability to effectively present information and respond to questions.
MATHEMATICAL SKILLS
  • General math skills required
REASONING ABILITY
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, electronic, or diagram form
  • Ability to deal with problems involving several variables.
  • Ability to organize and prioritize work and to coordinate several activities simultaneously.
PHYSICAL DEMANDS
This position requires the ability to perform essential secretarial functions in a typical office environment. The employee must be able to sit for extended periods while working at a computer, with occasional standing and walking within the office. Tasks involve typing, filing, and handling office equipment such as phones, printers, and copiers. The role may require occasional lifting of items up to 15 20 pounds (such as boxes of paper or files) and reaching to retrieve or store materials on shelves. Clear communication via phone and in person is necessary, requiring the ability to hear and speak effectively. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this role.
COMPENSATION
  • Pay Range: $21.52 - $29.52
  • The County offers a competitive benefits package, which is outlined on the Champaign County Employment page, including membership in the Illinois Municipal Retirement Fund (IMRF), optional 457 deferred compensation plans, and a comprehensive health insurance plan.
HOW TO APPLY
  • Apply online at the Champaign County Jobs page or submit your resume to Jessica Pickett via email.

Applicants should note this is a Bargaining Unit position under the Agreement set by the American Federation of State, County, and Municipal Employees (AFSCME) Union contract.
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