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Receptionist Backup Secretary Jobs (NOW HIRING)

Air Conditioning Contractor

Receptionist

Chicago, IL · On-site

$16/hr

Receptionist Position The Receptionist reports to the Human Resource Manager and is responsible for ... Acting as the backup for the Secretary. Job Qualifications: * High school diploma or equivalent.

Burleigh County, ND

Legal Secretary

Bismarck, ND · On-site

$19.27 - $21.38/hr

Perform receptionist duties of answering telephone, transferring calls, taking and delivering ... Act as backup File Clerk/Legal Secretary in their absence. * Perform other duties as required and ...

Project County of Burleigh

Legal Secretary

Bismarck, ND · On-site

$19.27 - $21.38/hr

Perform receptionist duties of answering telephone, transferring calls, taking and delivering ... Act as backup File Clerk/Legal Secretary in their absence. * Perform other duties as required and ...

County of Burleigh

Legal Secretary

Bismarck, ND · On-site

$19.27 - $21.38/hr

Perform receptionist duties of answering telephone, transferring calls, taking and delivering ... Act as backup File Clerk/Legal Secretary in their absence. * Perform other duties as required and ...

Burleigh County, ND

Legal Secretary

Bismarck, ND · On-site

$19.27 - $21.38/hr

Perform receptionist duties of answering telephone, transferring calls, taking and delivering ... Act as backup File Clerk/Legal Secretary in their absence. * Perform other duties as required and ...

AA2IT

Secretary

Fort Worth, TX · On-site

Job Summary: This position is the receptionist for the department, and is responsible for ... back up for the senior secretary and office manager. -5% Updates CPR records in the Education ...

CTE BF

Secretary III

Hampton, VA · On-site

Serves as receptionist, greeting visitors, providing information or directions to appropriate ... back-up support to a school or central office secretary. Performs related duties as required or ...

Pacione Law Firm

Experienced Legal Secretary

Palmdale, CA · On-site

$43K - $59K/yr

... secretary with experience in family law litigation matters, with an opportunity to advance to ... Responsibilities Provide back-up reception duties when receptionist is at lunch or otherwise ...

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Receptionist Backup Secretary information

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How much do receptionist backup secretary jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for receptionist backup secretary in the United States is $17.81, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.67 per hour, depending on experience, location, and employer.

What is a receptionist backup secretary?

Receptionist Backup Secretaries are administrative professionals who provide support by covering the duties of a receptionist when needed, such as greeting visitors, answering phones, and managing front desk operations. They typically work as secretaries or administrative assistants but step in to ensure continuity of service when the primary receptionist is unavailable. Their role requires strong communication, organizational, and multitasking skills to seamlessly transition between secretarial and front desk responsibilities. This position is essential in maintaining smooth office operations and a positive first impression for visitors.

How does a receptionist backup secretary effectively balance front-desk duties with administrative support tasks?

A Receptionist Backup Secretary often needs to juggle greeting visitors, answering phones, and handling administrative responsibilities such as scheduling, filing, or preparing documents. Successful individuals in this role prioritize tasks based on urgency and maintain clear communication with their team to ensure all duties are covered. Utilizing organizational tools and being proactive in anticipating busy periods helps manage the workload efficiently. Collaboration with other administrative staff is common, ensuring seamless coverage and support throughout the office.

What are the key skills and qualifications needed to thrive as a receptionist backup secretary, and why are they important?

To succeed as a Receptionist Backup Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), multi-line phone systems, and scheduling tools is essential. Excellent communication, professionalism, and flexibility are standout soft skills in this role. These competencies ensure smooth office operations, effective communication, and reliable support in dynamic work environments.

What are popular job titles related to Receptionist Backup Secretary jobs?

For Receptionist Backup Secretary jobs, the most frequently searched job titles are:

Receptionist

Chicago, IL • On-site

Air Conditioning Contractor
Non-Profits • 11 - 50 employees
Learn more about Air Conditioning Contractorexternal

$16/hr

Other

Re-posted 14 days ago

Job description

Receptionist Position

The Receptionist reports to the Human Resource Manager and is responsible for creating a positive first impression for A Custom Services, Inc. to all callers and visitors. The position is further accountable for the efficient operation of A Custom Services, Inc.'s switchboard and oversight of the reception area and mail distribution. Representative duties include:

  • Operating a multi-line telephone system. Answering and transferring callers to the appropriate department and staff member. Taking and distributing messages as needed.
  • Greeting, announcing and directing visitors and customers.
  • Opening, sorting and distributing incoming mail and deliveries.
  • Assisting the sales staff with mailings of promotional material.
  • Assisting with the programming of the computerized phone system.
  • Performing general clerical and administrative functions as directed by the Human Resource Manager.
  • Acting as the backup for the Secretary.

Job Qualifications:

  • High school diploma or equivalent.
  • Experience and physical ability to perform all modern business office clerical roles, including mail distribution.
  • Proficiency in working with a multi-line telephone system.
  • Excellent telephone and customer service skills.
  • Ability to handle multiple tasks efficiently.
  • Ability to operate all current administrative office equipment including word-processor and other computer equipment, copiers, facsimiles, printers, base radio, etc.

Compensation: $16.00 per hour

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