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Reception Assistant Jobs in Hamilton, ON (NOW HIRING)

CIBC US

Branch Assistant (contract)

Saint Catharines, ON · On-site

CA$25 - CA$26.45/hr

As a Branch Assistant, you will provide ongoing support to the branch manager and their team through managing the reception area of the Wood Gundy branch and provide excellent customer service to ...

Venture X Oakville

Be Seen First

Community Coordinator

Oakville, ON · On-site

CA$37K - CA$44K/yr

  • PTO

The Community Coordinator is responsible for management, administration and reception duties while ... Assist with member moves, ensuring cleaning of offices where required · Help members access ...

CIBC

Branch Assistant (contract)

Saint Catharines, ON

CA$25 - CA$26.45/hr

As a Branch Assistant, you will provide ongoing support to the branch manager and their team through managing the reception area of the Wood Gundy branch and provide excellent customer service to ...

Venture X Oakville

Be Seen First

Community Coordinator

Oakville, ON · On-site

CA$37K - CA$44K/yr

  • PTO

The Community Coordinator is responsible for management, administration and reception duties while ... Assist with member moves, ensuring cleaning of offices where required · Help members access ...

Canon Careers

34421

Brampton, ON

CA$43K - CA$46K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... to assist with site access and ensure that all guests and contractors follow company entry procedures. * Document Preparation : Drafts internal memos, correspondence, and labels. * Reception Area ...

Kieswetter Mazda

Receptionist

Kitchener, ON

  • Medical

... reception area, ensuring a positive first impression for visitors. * Perform general administrative tasks, such as filing, data entry, and managing office supplies. * Assist with clerical support for ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are the most commonly searched types of Reception jobs in Hamilton, ON?

The most popular types of Reception jobs in Hamilton, ON are:

What cities near Hamilton, ON are hiring for Reception Assistant jobs?

Cities near Hamilton, ON with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Hamilton, ON as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 24% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Medical Office and Special Projects Support

Akausivik Inuit Family Health Team

Ottawa, ON • On-site

Full-time

Posted 11 days ago

Job description

Position Title:               Medical Office and Special Projects Support                        

Status:                        Full-time permanent

Location:                    24 Selkirk Street, Ottawa, ON

Reports to:                 Executive Director      

The Akausivik Inuit Family Health Team (AIFHT) is passionate about providing culturally competent, high-quality care and support, intended to enhance the wellbeing of Inuit. We work with federal, provincial, and local health authorities to ensure we are providing a responsive and culturally appropriate model of excellence in primary care.

ABOUT THE JOB:

The Medical Office and Special Project Support provides reception and administrative responsibilities while working conjointly with the team of physicians, RNs, and other service providers to support and liaise with individuals and families. This position also prioritizes basic IT support in the workplace, and provides special project support to the Executive Director and clinic as needs arise.

MAIN DUTIES AND RESPONSIBILITIES:

  • Troubleshoot basic IT issues in the workplace, acting as a liaison between staff and the external IT provider for more complex technical challenges.
  • Reception duties: answering phone calls, booking appointments, confirming appointments, meeting and greeting visitors and patients.
  • Assist the Executive Director and clinic with special projects by conducting research, drafting, website support, or other related tasks as may be required.
  • Facilitate flow of patient waiting area and exam rooms.
  • Clerical duties: process correspondence, mail, faxes, document scanning, data entry, filing, records management.
  • Assist patients with Non-Insured Health Benefits (NIHBs).
  • Explore community resources and facilitate referrals for patients, and coordinate the booking/referral processes.
  • Facilitate communication: language and culture interpretation as needed.
  • Assist in the resolution of issues regarding access and barriers to health.
  • Assist in linking families to services, resources and supports they need.
  • Facilitate comprehensive, seamless care as patients navigate AIFHT, hospital, and community services.
  • Maintain required patient information.
  • Other related duties and activities as may be assigned.

SKILLS/QUALIFICATIONS REQUIREMENTS:

  • Education in Office Administration, Computer Support, Medical Terminology, or combination of relevant education and experience
  • 1-3 years of community health experience working with the Inuit community, is considered an asset.
  • Experience with clinical management system/electronic medical records (or willing to be trained).
  • Demonstrated knowledge of Inuit health issues and culture.
  • Knowledge/training/experience with medical terminology and Inuktitut interpretation thereof.
  • Knowledge/training/experience with resources within or outside of her/his community
  • Ability to work in an inter-professional team environment and effectively with all members of a health care team.
  • Ability to prioritize, manage time effectively and be flexible in a very active work environment.
  • Competency in computer-based programs (Microsoft Office Programs), and basic IT services.
  • High level of accuracy and attention to detail.
  • Experience maintaining data entry, documentation, and action item requirements.
  • Proficient verbal and written communication skills are required. Ability to communicate in Inuktitut is considered an asset.

WORKING CONDITIONS:

  • Must be accessible by phone.
  • May be required to work evening and/or weekend shifts.

Please Note: Preference in hiring will be given to qualified Inuit candidates. The successful candidate will be required to provide a satisfactory criminal record check with vulnerable sector check. Only those candidates selected for an interview will be contacted.