ZipRecruiter

Log In

1

Reception Assistant Jobs in Alberta (NOW HIRING)

AgeCare

Receptionist

Calgary, AB · On-site

... reception area; - To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.); - To complete other duties as assigned; - To uphold and promote the ...

Bow Valley Genetics

Receptionist

Brooks, AB · On-site

Duties include but are not limited to reception, distribution, scheduling appointments and drafting ... * Assist in the management of building security, such as the assignment of keys and alarm codes ...

SMS Equipment

Service Assistant

Fort Mcmurray, AB · On-site

CA$60K - CA$65K/yr

SMS Equipment is looking for a Service Assistant to provide administrative support to the service ... Provide reception coverage and support other administrative functions as needed. What You Bring:

Allied Universal

Security Guard - Full Time

Edmonton, AB · On-site

CA$19/hr

  • Medical

  • Dental

  • Vision

  • Life

... * Assist employees and visitors with general questions and provide appropriate directions or information. * Maintain a professional and welcoming appearance at the reception desk. * Use computers ...

Allied Universal

Security Guard - Full Time

Edmonton, AB · On-site

CA$19/hr

  • Medical

  • Dental

  • Vision

  • Life

... * Assist employees and visitors with general questions and provide appropriate directions or information. * Maintain a professional and welcoming appearance at the reception desk. * Use computers ...

Revera, Inc.

Receptionist- Casual

Edmonton, AB · On-site

To maintain a clean, safe, fully stocked and well organized reception area; * To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.); * To ...

Revera, Inc.

Receptionist (Part-Time)

Calgary, AB · On-site

To maintain a clean, safe, fully stocked and well organized reception area; * To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.); * To ...

previous pagenext page

Showing results 21-40

All JobsReception JobsReception Assistant JobsReception Assistant Jobs in Alberta

Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in Alberta?

The most popular types of Reception jobs in Alberta are:

What cities in Alberta are hiring for Reception Assistant jobs?

Cities in Alberta with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Alberta as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative & Operations Assistant

Charton Hobbs Group

Calgary, AB • On-site

Full-time

Re-posted 9 days ago

Job description

Administrative & Operations Assistant

Location: Calgary, Alberta
Status: Full Time

The Charton Hobbs Group is a well-established, highly reputable national wine and spirits agency representing some of the world’s leading premium brands. Through Charton Hobbs and Authentic Wine & Spirits Merchants, we work with suppliers, customers, and partners across Canada to bring exceptional wine and spirits brands to market.

We are seeking a dependable and personable Administrative & Operations Assistant to join our Calgary, AB office on a full-time basis. This front-office role is ideal for someone who enjoys working in a collaborative environment and takes pride in providing excellent customer service while supporting the day-to-day administrative and operational needs of the office.

The successful candidate will support front office operations, administrative activities, sales support, and warehouse functions. This is a fast-paced, hands-on role requiring strong organizational skills, attention to detail, the ability to multitask, and a positive attitude.


Key Responsibilities

Reception & Office Administration

  • Maintain a professional and welcoming front office environment
  • In-office hours: Monday to Friday, 9:00 AM – 5:00 PM
  • Answer and direct incoming phone calls
  • Manage incoming and outgoing mail, courier deliveries, and faxes
  • Ensure boardrooms are clean, organized, and meeting-ready
  • Coordinate lunches and refreshments for visiting suppliers and sales meetings, including setup and cleanup
  • Assist with accommodation bookings for out-of-province guests, including sales team members
  • Assist with coordination of the company’s annual Holiday party


Administrative Support

  • Coordinate courier shipments and package distribution
  • Order and maintain office and kitchen supplies
  • Support the maintenance and operation of office equipment, including printers, photocopiers, computers, and telephones
  • Process invoices and coding through Concur in accordance with established procedures


Sales Support

  • Prepare weekly sales and inventory summaries for sales teams
  • Assist the sales department with printing and other administrative requests


Warehouse Support

Assist with warehouse operations, including:

  • Shipping and receiving
  • Preparing shipments and pallets
  • Packaging boxes and gift baskets
  • Creating shipping documentation online
  • Local deliveries
  • Maintaining an organized and efficient warehouse environment


Kitchen & Common Areas

  • Maintain cleanliness and presentation of the kitchen and boardrooms throughout the day
  • Load and run the dishwasher at the end of each workday

Qualifications & Requirements

Experience

  • Previous experience in a receptionist, administrative assistant, or office support role preferred


Skills

  • Excellent telephone and communication skills
  • Strong organizational and multitasking abilities
  • Proficiency with Microsoft Outlook, Word, and Excel
  • Familiarity with courier and shipping systems
  • Ability to work independently and as part of a team
  • Strong attention to detail and a proactive approach to supporting business needs


Physical Requirements

  • Ability to lift and carry packages up to 15 kg
  • Comfortable packing and moving shipping boxes

Why Join Charton Hobbs?

As a family-owned enterprise with a century of experience, Charton Hobbs offers a unique opportunity to be part of a legacy in the Canadian beverage alcohol industry. We are committed to building great brands and fostering long-term relationships with our partners and employees.


Interested? Apply today! 


Additional Information

The above information is representative of the work performed in this position but is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential responsibilities of the role. This job description will be reviewed periodically as part of the performance management process.

The Charton Hobbs Group is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.