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Reception Assistant Jobs in Alberta (NOW HIRING)

MAXgreen Group Ltd.

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Reception Administrative Assistant

Calgary, AB · On-site

CA$40K - CA$45K/yr

MAXgreen is hiring for a Full Time Experienced Receptionist and Office Assistant, reporting to our Office Manager in our Calgary Branch, to start immediately. Do you believe?... ...all promises ...

Highlander Counselling and Mediation Inc

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Reception Administrative Assistant

Edmonton, AB · On-site

CA$300/wk

Provide Administrative support to a mental health counsellor: maintain his appointment calendar Complete billing for corporate, and insurance clients Maintain filing system Other general office ...

Mahi Printing & Signage Ltd

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Office Assistant

Calgary, AB · On-site

CA$16 - CA$22/hr

Overview We are seeking a detail-oriented and organized Office Assistant to support our ... Maintain a clean and welcoming reception area. Requirements * Proven clerical or administrative ...

BBA, Inc.

Project Assistant / Receptionist

Calgary, AB · On-site

As a project assistant, you'll play a key role insupporting engineering project delivery, focusing ... Carry out reception duties, including but not limited to: * Answering, filtering and forwarding ...

Aerotek

Administrative Assistant

Calgary, AB · On-site

About the role As an Administrative Assistant, you'll be the first point of contact for contractors ... Provide outstanding front-office support by phone and in the reception area. * Welcome walk-in ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Alberta? The most popular types of Reception jobs in Alberta are:
What cities in Alberta are hiring for Reception Assistant jobs? Cities in Alberta with the most Reception Assistant job openings:
Reception Assistant jobs near you

Reception, Office and Programs Assistant

Calgary Communities Against Sexual Abuse

Calgary, AB • On-site

CA$52K - CA$57K/yr

Full-time

Medical, PTO

Posted 3 days ago

Job description

Calgary Communities Against Sexual Abuse (CCASA) is the primary sexual violence service provider for Calgary and surrounding areas. We are looking for an enthusiastic, outgoing and well-organized individual with good communication skills to be part of our dynamic organization. This intermediate level position will provide reception to agency clients and other visitors; administrative support to Management and our Programs, particularly the Volunteer Program, to assist with effective and efficient operations, and general office administration. This is a full-time position that may involve some occasional work in the evenings and weekends to assist with program needs so a flexible schedule is necessary.

This is a full-time (35 hours/week) in office position, reporting to the Director of Finance, IT and Administration.If you have a great attitude and possess an anti-oppressive/feminist analysis of sexual violence, this may be the job for you.

Why join us?

  • Competitive Pay and Benefits (including a Health & Wellness Spending Account)
  • RRSP/TFSA Group Savings Plan
  • Generous Vacation Policy (starting at 3 weeks per year, pro-rated in first year)
  • Gift Days (1 day per quarter)
  • Health and Wellness Leave (15 days per year, pro-rated in first year)
  • Training and Development Opportunities (Professional Development funding and 5 days per year)
  • Dedicated time for learnings related to Anti-Racism, Truth & Reconciliation, and Anti-Oppression (1 day per quarter)
  • Regular individual and group supervision


Responsibilities of the Reception, Office and Programs Assistant includes work in the following areas (Including but not limited to):


Reception:

Ability to multitask in a busy environment; greet and assist clients, visitors, and vendors; manage mail and parking access; liaise with building management.


General Organizational Administration:

Support staff and management with administrative tasks (form creation, spreadsheets, MS Office, Adobe, filing); maintain cleanliness and safety of common spaces.


Program Support:

Assist Volunteer Coordinator with scheduling and logistics; support training activities (room setup, online training organization); help with office furniture moving; support impact reporting and data tracking.


Material Development:

Prepare and update communication materials and brochures; ensure brand consistency; manage production of materials.


Communications:

Assist with internal and external communications, including booth and event support and committee participation.


Information Technology (IT) and Equipment Support:

Provide IT support and troubleshooting for all staff; assist with equipment setup and management.

The successful applicant will have the following skills, experience and qualifications:

  • Degree or diploma in business administration or communications.
  • Minimum five years of administrative experience (preferably in non-profit/charitable sector).
  • Communication and social media management experience is an asset.
  • Anti-oppressive philosophy and understanding of sexual violence and systemic discrimination.
  • Commitment to equality and diversity.
  • Knowledge of IT in an office setting.

We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as women, members of Black, racialized or visible minority communities, Indigenous Peoples, people identifying as LGBTQ2S+, people with disabilities and people from all faiths. If we can make this easier through accommodation in the recruitment process, please contact us at careers@calgarycasa.com.

Starting salary range is $52,500 to $57,500 (salary will be commensurate with education and experience).

As a requirement of this position the successful candidate must satisfy and receive clear results for a Criminal Record Check and Child Welfare Check.

Please submit your resume and cover letter to: https://calgarycasa.com/get-involved/careers/ by July 8, 2026.

Those selected for interview will be provided the full Job Description.

Or mail or fax resumes with cover letter to:

Director of Finance, IT and Administration

Suite 700, 910 - 7th Avenue SW (Gateway Building)

Calgary, AB T2P-3N8

Fax 403-264-8355

www.calgarycasa.com

All applicants must be legally eligible to work in Canada. We thank all those who apply, only those actively being considered for employment will be contacted.

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