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Purchasing Department Assistant Jobs in Ohio (NOW HIRING)

SunCoke Energy

Mgr Plant Purchasing

Middletown, OH · On-site

$88K - $132K/yr

... Oracle. * Assist overall business in developing, monitoring, and instituting programs and ... Interact with Department Managers to discuss and understand their needs - verifies nomenclature and ...

Harris

Assistant Project Manager

Columbus, OH · On-site

$55K - $83K/yr

Order Equipment and coordinate shipping schedules with Purchasing Department. Job Costing and Labor Tracking/Productivity: * Assist project manager and field foreman to track labor productivity in ...

Harris Company

Assistant Project Manager

Columbus, OH · On-site

$62K - $93K/yr

Order Equipment and coordinate shipping schedules with Purchasing Department. Job Costing and Labor Tracking/Productivity: * Assist project manager and field foreman to track labor productivity in ...

Harris Company

Assistant Project Manager

Columbus, OH · On-site

$62K - $93K/yr

Order Equipment and coordinate shipping schedules with Purchasing Department. Job Costing and Labor Tracking/Productivity: * Assist project manager and field foreman to track labor productivity in ...

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All JobsPurchasing Department JobsPurchasing Department Assistant JobsPurchasing Department Assistant Jobs in Ohio

Purchasing Department Assistant information

What does a purchasing department assistant do?

A Purchasing Department Assistant supports the purchasing team by handling administrative tasks such as processing purchase orders, maintaining supplier records, and tracking inventory levels. They help ensure that supplies and materials are ordered and delivered on time, and assist with vendor communications. This role often includes coordinating with other departments, preparing reports, and resolving issues with shipments or invoices. Overall, they play a key part in maintaining the smooth operation of the procurement process.

What are some common challenges faced by a purchasing department assistant, and how can they be addressed?

Purchasing Department Assistants often face challenges such as managing tight deadlines, handling multiple vendor communications, and ensuring accurate order processing. Staying organized and using procurement software can help streamline tasks and reduce errors. Additionally, proactively communicating with team members and suppliers helps resolve issues quickly and maintain smooth operations. Developing strong attention to detail and time-management skills is key to thriving in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a purchasing department assistant, and why are they important?

To thrive as a Purchasing Department Assistant, you need strong organizational skills, attention to detail, and basic knowledge of procurement processes, often supported by a relevant associate’s degree or administrative experience. Familiarity with procurement software, inventory management systems, and Microsoft Office tools is commonly required. Excellent communication, problem-solving abilities, and the capacity to multitask help you stand out in supporting purchasing operations. These skills and qualities are vital for ensuring accurate order processing, timely supplier coordination, and efficient workflow within the purchasing department.

What is the difference between Purchasing Department Assistant vs Procurement Coordinator?

AspectPurchasing Department AssistantProcurement Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like APICS CPIMBachelor's degree often preferred; certifications like CPSM are common
Work EnvironmentOffice setting, supporting purchasing teamOffice environment with more strategic procurement responsibilities
Employer & Industry UsageRetail, manufacturing, logistics companiesLarge corporations, government agencies, manufacturing
Search & Comparison IntentEntry-level support role in purchasingMore involved procurement planning and vendor management

The Purchasing Department Assistant primarily provides administrative support within the purchasing team, often requiring basic credentials and focusing on day-to-day tasks. In contrast, the Procurement Coordinator handles more strategic procurement activities, requiring higher education and certifications. Both roles are common in similar industries, but the Procurement Coordinator typically has a broader scope and responsibilities.

How do you become a purchasing department assistant?

To become a purchasing department assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with experience in office administration or familiarity with procurement software. Gaining knowledge of supply chain processes and obtaining relevant certifications can also improve job prospects.

How much does a purchasing department assistant earn?

A purchasing department assistant typically earns between $35,000 and $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The role often involves using procurement software and supporting purchasing operations.

Is a purchasing department assistant job stressful?

A purchasing department assistant job can be stressful due to tight deadlines, managing multiple supplier relationships, and accuracy requirements in order processing. The role often involves attention to detail, organizational skills, and working under pressure, especially during high-demand periods or when resolving supply issues.

What are the most commonly searched types of Purchasing Department jobs in Ohio?

The most popular types of Purchasing Department jobs in Ohio are:

What cities in Ohio are hiring for Purchasing Department Assistant jobs?

Cities in Ohio with the most Purchasing Department Assistant job openings:

Purchasing Department Assistant jobs near you

Project & Purchasing Coordinator

ProScape Lawn Landscape Services

Marion, OH • On-site

$60K - $70K/yr

Full-time

Medical, PTO

Posted 16 days ago

Job description

Project & Purchasing Coordinator
Location: Marion, OH
Employment Type: Full-Time
Salary: $60,000 - $70,000 annually (based on experience)
About ProScape
ProScape Lawn & Landscape Services is seeking a highly organized and detail-oriented Project & Purchasing Coordinator to support our commercial landscape construction and operations teams. This position is ideal for someone who enjoys coordinating projects, managing vendor relationships, solving problems, and ensuring multiple moving parts stay on track.
As a key member of our team, you'll work closely with Estimating, Project Management, and Operations to help deliver exceptional results for our clients.
Essential Duties & Responsibilities
  • Support the Estimating Department by obtaining vendor pricing and organizing bid documents.
  • Coordinate purchasing activities, including material orders and vendor communications.
  • Build and maintain strong relationships with suppliers and subcontractors.
  • Manage project documentation, including:
    • Submittals
    • Change orders
    • Pay applications
    • Closeout documents
  • Assist with Service Partner negotiating and compliance paperwork
  • Track required compliance documentation, including Certificates of Insurance, W-9s, and other project requirements.
  • Coordinate with Project Managers and Operations to ensure projects remain organized and on schedule.
  • Maintain accurate purchasing and project records.
  • Assist with additional administrative and project coordination duties as assigned.
Qualifications
Required
  • Exceptional organizational and time-management skills.
  • Strong verbal and written communication skills.
  • Ability to prioritize multiple deadlines in a fast-paced environment.
  • High attention to detail and follow-through.
  • Proficiency with Microsoft Office, particularly Excel.
  • Positive attitude with a collaborative, team-first mindset.
Preferred
  • Experience in commercial construction, landscaping, purchasing, estimating, or project administration.
  • Experience working with vendors, subcontractors, or procurement processes.
  • Familiarity with project management or construction software.
What We Offer
  • Competitive salary ($60,000-$70,000 annually)
  • Potential for Profit Sharing Bonuses
  • Health insurance
  • Paid Time Off (PTO)
  • Match Savings Plan
  • Professional development opportunities
  • Supportive, team-oriented culture
  • Opportunity for long-term career growth within a growing commercial landscape company
Why Join ProScape?
At ProScape, our Core Values guide everything we do:
  • Teamwork
  • Excellence
  • Accountability
  • Consistency
  • Urgency
  • Passion

If you're looking for a career where your work makes a direct impact and you're excited about helping projects succeed from start to finish, we'd love to hear from you.
Apply today and become a key part of the ProScape team!

Apply