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Purchasing Administrative Assistant Jobs (NOW HIRING)

Colonial Wholesale Distributing

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Administrative Assistant - Purchasing Department

Tampa, FL · On-site

$22 - $23/hr

Job Purpose As an Administrative Assistant you will provide essential support to the Purchasing Department by assisting with purchase orders, email communication, new item creation, and ...

asrcfh

Administrative Assistant

Fairbanks, AK · On-site

$18.50 - $24.75/hr

Administrative assistant's duties and responsibilities include providing administrative support to ... Schedule and manage conference meetings and reservations * Assist with maintaining purchase log and ...

asrcfh

Administrative Assistant

Fairbanks, AK

$18.50 - $24.75/hr

Administrative assistant's duties and responsibilities include providing administrative support to ... Schedule and manage conference meetings and reservations * Assist with maintaining purchase log and ...

NAES

Administrative Assistant

Lockport, NY · On-site

$17 - $23/hr

Administrative Assistant The Lockport Cogeneration Facility in Lockport, New York, is a 198 MW ... Maintain accurate purchase order and accounting records, including requisitions, POs, invoices ...

New

NAES

Administrative Assistant

Castleton On Hudson, NY · On-site

$17 - $22.75/hr

Administrative Assistant The Castleton Energy Center in Castleton-on-Hudson, New York, is a 72 MW ... Maintain accurate purchase order and accounting records, including requisitions, POs, invoices ...

New

Odessa Separator Inc

Purchasing Assistant

Odessa, TX · On-site

$20 - $25/hr

... purchasing, administrative, inventory, or related business experience preferred. 3. Strong ... The Purchasing Assistant works primarily in an office environment with regular interaction with ...

Roessel Joy

Administrative Assistant

Woburn, MA · On-site

$19.75 - $26.50/hr

Administrative Assistant A growing manufacturing company is seeking a dependable and detail ... This is a temp-to-hire opportunity supporting daily office operations, purchasing activities, and ...

Odessa Separator Inc

Purchasing Assistant

Odessa, TX · On-site

$19.25 - $24.75/hr

... purchasing, administrative, inventory, or related business experience preferred. 3. Strong ... The Purchasing Assistant works primarily in an office environment with regular interaction with ...

Mondo

Administrative Assistant

Cheyenne, WY · On-site

$22.50 - $26.50/hr

Not eligible for visa sponsorship This part-time onsite Administrative Assistant role supports the client's team with day-to-day administrative operations including travel coordination, purchasing ...

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Purchasing Administrative Assistant information

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How much do purchasing administrative assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for purchasing administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a purchasing administrative assistant?

Purchasing Administrative Assistants are professionals who support purchasing departments by handling administrative tasks related to procurement. Their responsibilities often include processing purchase orders, maintaining records, communicating with vendors, and assisting with inventory management. They help ensure that purchasing operations run smoothly and efficiently by coordinating paperwork, tracking deliveries, and managing data entry. This role requires strong organizational, communication, and computer skills.

What are the key skills and qualifications needed to thrive as a purchasing administrative assistant?

To thrive as a Purchasing Administrative Assistant, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with procurement software, spreadsheets, and enterprise resource planning (ERP) systems is highly valuable. Effective communication, time management, and problem-solving abilities help you build relationships with vendors and support purchasing teams. These skills ensure efficient procurement processes, accurate record-keeping, and seamless coordination within the organization.

What are some common challenges faced by purchasing administrative assistants, and how can they be managed effectively?

Purchasing Administrative Assistants often encounter challenges such as managing tight deadlines, handling multiple purchase orders simultaneously, and ensuring accurate documentation. These challenges can be effectively managed by developing strong organizational skills, utilizing procurement software efficiently, and maintaining clear communication with vendors and internal teams. Being proactive in tracking orders and addressing potential issues early also helps ensure smooth purchasing operations and keeps the team well-supported.

What is the difference between Purchasing Administrative Assistant vs Purchasing Coordinator?

AspectPurchasing Administrative AssistantPurchasing Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma; some roles prefer associate's or bachelor's degree
Work EnvironmentOffice setting, supporting purchasing teamOffice environment, involved in procurement processes
Employer UsageCommonly used in retail, manufacturing, and corporate sectorsUsed in similar industries, often with more procurement responsibilities
Search & Comparison IntentOften searched for as an entry-level support roleCompared for roles with more procurement duties

The Purchasing Administrative Assistant primarily provides clerical support within purchasing departments, focusing on administrative tasks. In contrast, the Purchasing Coordinator has a broader role involving coordination of procurement activities and supplier communication. Both roles are essential in procurement but differ in responsibilities and scope.

Is purchasing administrative assistant a good job?

A purchasing administrative assistant supports procurement processes by managing orders, maintaining records, and coordinating with suppliers. The role typically requires organizational skills, attention to detail, and proficiency with office software. It can offer stable employment and opportunities for advancement in supply chain or administrative fields.

What cities are hiring for Purchasing Administrative Assistant jobs?

Cities with the most Purchasing Administrative Assistant job openings:

What states have the most Purchasing Administrative Assistant jobs?

States with the most job openings for Purchasing Administrative Assistant jobs include:

What are popular job titles related to Purchasing Administrative Assistant jobs?

For Purchasing Administrative Assistant jobs, the most frequently searched job titles are:

Purchasing Administrative Assistant jobs near you
Infographic showing various Purchasing Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Purchasing Assistant

Oshkosh, WI • On-site

Block Iron & Supply Company, Inc
Construction • 51 - 200 employees
Learn more about Block Iron & Supply Company, Incexternal

$18.25 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 13 days ago

Job description

Purchasing Assistant
Position: Full-Time, Monday - Friday, 8:00 AM to 5:00 PM
Required Education: HS Diploma and/or GED Equivalent
Benefits: Health Insurance, Dental Insurance, Vision Insurance, Short Term and Long Term Disability, Life Insurance, Accident and Critical Illness Insurance, ID Theft Protection Plan and 401k plan and match
Position Overview:
We are seeking a detail-oriented and proactive Purchasing Assistant to support our Purchasing Department. This individual will play a critical role in managing purchase orders, resolving issues related to defective products, maintaining accurate records, and ensuring smooth communication with suppliers. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively both independently and as part of a team.
Duties & Responsibilities:
  • Generate replacement purchase orders for defective products that need to be returned and replaced.
  • Address issues resulting from defective hardware by documenting the problem (e.g., taking photos), coordinating with suppliers, and ensuring replacements are processed efficiently.
  • Assist Accounts Payable with invoice processing and statement reconciliation as needed, ensuring timely payments and accurate records.
  • Conduct regular counts of products to ensure inventory levels are accurate and up to date.
  • Submit and track hardware orders to suppliers, ensuring accuracy in quantities and delivery times.
  • Review order acknowledgments for discrepancies in pricing, quantities, shipping addresses, ship dates, and other critical details. Resolve discrepancies promptly.
  • Stay up to date on current buy programs and ensure the company is receiving the correct discounts and pricing from suppliers.
  • Monitor and follow up on order acknowledgments and shipping dates, ensuring all information is entered accurately and in a timely manner.
  • Ensure proper tracking and completion of spreadsheets, maintaining up-to-date records in accordance with departmental deadlines.
  • Perform other duties as assigned based on the needs of the business and the Purchasing Department

Minimum Qualifications:
  • Proficient in Microsoft Office products, including, but not limited to, Word, Excel, and Gmail
  • Proven experience in a purchasing, administrative or supply chain role is desirable
  • Have both a functional and working knowledge of computers in general
  • Must pass pre-employment background check and drug screen
  • Must have excellent oral communication skills and positive interpersonal skills
  • Excellent attention to detail and problem-solving abilities
  • Ability to work independently and as part of a team in a fast-paced environment
  • Must be self-motivated and proactive.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines
  • Must have a strong work ethic

Apply