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Purchasing Administrative Assistant Jobs in Virginia

Amteck

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

Field Administrative Assistant The Field Administrative Assistant has a vital role in the overall ... Work with Purchasing Coordinator as to updates on equipment, maintenance requests, call-off ...

Amteck

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

Field Administrative Assistant The Field Administrative Assistant has a vital role in the overall ... Work with Purchasing Coordinator as to updates on equipment, maintenance requests, call-off ...

Amteck

Administrative Assistant

Richmond, VA

$17.75 - $24/hr

Field Administrative Assistant The Field Administrative Assistant has a vital role in the overall ... Work with Purchasing Coordinator as to updates on equipment, maintenance requests, call-off ...

Arclin

Administrative Assistant

Richmond, VA · On-site

$16.50 - $22.25/hr

Administrative Assistant Position Summary The Administrative Assistant provides administrative and ... Processes purchase orders (POs), memo orders, payment requests, vendor invoices, and other routine ...

Arclin USA LLC

Administrative Assistant

Richmond, VA · On-site

$16.50 - $22.25/hr

Administrative Assistant Position Summary The Administrative Assistant provides administrative and ... Processes purchase orders (POs), memo orders, payment requests, vendor invoices, and other routine ...

Arclin

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

Administrative Assistant Position Summary The Administrative Assistant provides administrative and ... Processes purchase orders (POs), memo orders, payment requests, vendor invoices, and other routine ...

Arclin

Administrative Assistant

Richmond, VA · On-site

$16.50 - $22.25/hr

Administrative Assistant Position Summary The Administrative Assistant provides administrative and ... Processes purchase orders (POs), memo orders, payment requests, vendor invoices, and other routine ...

Your Lifee

Administrative Assistant

Ruther Glen, VA · On-site

$17.25 - $23/hr

Job Purpose Administrative Assistants ensure the efficient day-to-day operation of the office, and ... member Purchase, receive and store the office supplies ensuring that basic supplies are always ...

Your Lifee

Administrative Assistant

Ruther Glen, VA · On-site

$17.25 - $23/hr

Job Purpose Administrative Assistants ensure the efficient day-to-day operation of the office, and ... Purchase, receive and store the office supplies ensuring that basic supplies are always available

Comfort Systems USA

Administrative Assistant

Chesterfield, VA · On-site

$18.25 - $24.75/hr

The Administrative Assistant typically will take on other duties based on the specific needs of ... Work with Purchasing Coordinator as to updates on equipment, maintenance requests, call-off ...

Your Lifee

Administrative Assistant

Ruther Glen, VA · On-site

$17.25 - $23/hr

Job Purpose Administrative Assistants ensure the efficient day-to-day operation of the office, and ... Purchase, receive and store the office supplies ensuring that basic supplies are always available

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How much do purchasing administrative assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for purchasing administrative assistant in Virginia is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.12 per hour, depending on experience, location, and employer.

What is a purchasing administrative assistant?

Purchasing Administrative Assistants are professionals who support purchasing departments by handling administrative tasks related to procurement. Their responsibilities often include processing purchase orders, maintaining records, communicating with vendors, and assisting with inventory management. They help ensure that purchasing operations run smoothly and efficiently by coordinating paperwork, tracking deliveries, and managing data entry. This role requires strong organizational, communication, and computer skills.

What are the key skills and qualifications needed to thrive as a purchasing administrative assistant?

To thrive as a Purchasing Administrative Assistant, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with procurement software, spreadsheets, and enterprise resource planning (ERP) systems is highly valuable. Effective communication, time management, and problem-solving abilities help you build relationships with vendors and support purchasing teams. These skills ensure efficient procurement processes, accurate record-keeping, and seamless coordination within the organization.

What are some common challenges faced by purchasing administrative assistants, and how can they be managed effectively?

Purchasing Administrative Assistants often encounter challenges such as managing tight deadlines, handling multiple purchase orders simultaneously, and ensuring accurate documentation. These challenges can be effectively managed by developing strong organizational skills, utilizing procurement software efficiently, and maintaining clear communication with vendors and internal teams. Being proactive in tracking orders and addressing potential issues early also helps ensure smooth purchasing operations and keeps the team well-supported.

What is the difference between Purchasing Administrative Assistant vs Purchasing Coordinator?

AspectPurchasing Administrative AssistantPurchasing Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma; some roles prefer associate's or bachelor's degree
Work EnvironmentOffice setting, supporting purchasing teamOffice environment, involved in procurement processes
Employer UsageCommonly used in retail, manufacturing, and corporate sectorsUsed in similar industries, often with more procurement responsibilities
Search & Comparison IntentOften searched for as an entry-level support roleCompared for roles with more procurement duties

The Purchasing Administrative Assistant primarily provides clerical support within purchasing departments, focusing on administrative tasks. In contrast, the Purchasing Coordinator has a broader role involving coordination of procurement activities and supplier communication. Both roles are essential in procurement but differ in responsibilities and scope.

Is purchasing administrative assistant a good job?

A purchasing administrative assistant supports procurement processes by managing orders, maintaining records, and coordinating with suppliers. The role typically requires organizational skills, attention to detail, and proficiency with office software. It can offer stable employment and opportunities for advancement in supply chain or administrative fields.

What cities in Virginia are hiring for Purchasing Administrative Assistant jobs?

Cities in Virginia with the most Purchasing Administrative Assistant job openings:

Purchasing Administrative Assistant jobs near you
Infographic showing various Purchasing Administrative Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,393 per year, or $20.9 per hour.

Purchasing & Administrative Services Coordinator

Virginia Beach, VA • On-site

Regent University
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Regent Universityexternal

$46K/yr

Full-time

Medical, Life, Retirement

Posted 2 days ago

New

Regent University rating

6.8

Company rating: 6.8 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

Job description

Purchasing & Administrative Services Coordinator

Apply now Job no: 50000578
Work type: Full time
Location: Virginia Beach
Categories: Staff & Administration

The Purchasing & Administrative Serves Coordinator acts as a primary support position for Admin Services & Purchasing department. This role will assist in the areas of scheduling, online events calendar publishing, event logistics planning & coordination, & purchasing assistance. Tasks include scheduling/planning/coordinating film shoots & meetings/events for staff/faculty, events calendar, outside group inquiries & events, bridal photo requests, event setup forms, insurance issues, driver history policy, and various other administrative services tasks.

Work Location: Virginia Beach, VA 

Salary: $46,200 annually

Essential duties:

  • Process & approve all room reservation requests for simple meetings, events, photo/film shoots from faculty, staff, CBN, & outside groups; coordinate CBN & outside group film shoots & events.
  • Publish events to online events calendar for ease of use by students, faculty, staff, & general public.
  • Process special event setup forms & diagrams for upcoming events; work with event coordinators for clarity & conciseness; consider how events can share setups to streamline labor; put into queue for housekeeping setup team.
  • Work with Human Resources to approve new drivers; maintain database of Regent employee drivers; keep Driver Alert current on DMV website; check driver histories on current employees as needed through Virginia DMV or HireRight.
  • Liaise with insurance broker for insurance questions (vehicles, general liability, film shoots, etc.); liaise with insurance claims dept for claims on Regent vehicles, rented equipment, student film shoots property damage, other property damage, visitors at events.

Qualifications:

  • High school graduate required; bachelor's degree preferred
  • 1 year experience in an administrative office position preferred. 2 years' experience in keyboarding & Microsoft Word required; Excel spreadsheets & Access databases a plus; Editing/grammar proficiency required
  • Must be comfortable with mobility and able to lift a minimum of 20 lbs
  • Must maintain a valid driver's license with satisfactory driving history

Candidates must have:

  • Detail-oriented, diligent, highly motivated, excellent communication skills and the ability to deal effectively with students, employees, and the public
  • Ability to multi-task, prioritize, and manage multiple events and details at one time is essential
  • Must put Christ first in every part of his/her life; strive for excellence in work habits and personal life; exhibit leadership in work teams
  • Commitment to Regent's core values of Excellence, Innovation, and Integrity 

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.

Benefits

Regent offers a wide range of generous benefits including health, life and disability insurance; flexible spending accounts; tuition incentives; fully vested retirement plans; life and disability insurance options, time off, and more. All regular faculty and staff serving at Regent and working a minimum of 30 hours per week will receive an attractive benefits package.

Advertised: 09 Sep 2026 Eastern Daylight Time
Applications close: 09 Mar 2027 Eastern Standard Time

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