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Purchasing Accounting Administrative Assistant Jobs

Express Employment Professionals

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Administrative Assistant

Bonita Springs, FL · On-site

$20 - $25/hr

Administrative Assistant Location: Bonita Springs, FL Pay: $20 - $25 Schedule: 8 - 5 Monday ... Previous experience in administration, purchasing, accounting support, office management, or a ...

Kurt J Lesker

Purchasing/Accounting Clerk

Rockleigh, NJ · On-site

$55K - $65K/yr

The Purchasing/Accounting Clerk is responsible for providing administrative and accounting support ... Generate customer invoices and assist with accounts receivable collections. * Perform data entry of ...

Clayton Services

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Accounting Clerk / Adminstrative Assistant

Jersey Village, TX · On-site

$24/hr

The Accounting Clerk / Administrative Assistant will support daily accounting functions, including ... Perform purchase order matching and assist with resolving invoice discrepancies. * Communicate with ...

HR Manager

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Administrative/Accounting Assistant

Addison, IL · On-site

$50K - $58K/yr

Administrative/Accounting Assistant- Addison, IL $50,000 - $58,000/Annually (Plus full benefits ... Organize and track purchase orders, invoices, vendor agreements, and other company documents

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Purchasing Accounting Administrative Assistant information

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How much do purchasing accounting administrative assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for purchasing accounting administrative assistant in the United States is $21.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.08 per hour, depending on experience, location, and employer.

What is a purchasing accounting administrative assistant?

Purchasing Accounting Administrative Assistants support the purchasing and accounting departments by handling administrative tasks such as processing purchase orders, tracking invoices, organizing financial documents, and maintaining supplier records. They often communicate with vendors, reconcile accounts, and ensure that all purchasing and accounting procedures are followed accurately. Their role is essential in helping organizations manage expenses, maintain accurate financial records, and facilitate smooth operations between departments.

What are the key skills and qualifications needed to thrive as a purchasing accounting administrative assistant?

To thrive as a Purchasing Accounting Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with basic accounting and purchasing procedures, often supported by an associate degree or equivalent experience. Proficiency in accounting software (such as QuickBooks or SAP), Microsoft Office Suite, and purchasing systems is typically required. Excellent communication, time management, and problem-solving skills help you efficiently manage vendor relationships and support team operations. These skills and qualities ensure accurate financial records, timely procurement, and effective administrative support, which are critical for smooth business operations.

What are some common challenges faced by purchasing accounting administrative assistants, and how can they be managed?

Purchasing Accounting Administrative Assistants often encounter challenges such as juggling multiple deadlines, handling discrepancies in invoices or purchase orders, and maintaining accurate records in fast-paced environments. To manage these effectively, strong organizational skills, attention to detail, and proficiency with accounting software are essential. Collaborating closely with both the purchasing and accounting teams helps quickly resolve issues and ensures smooth workflow. Regular communication and proactive follow-up with vendors and internal departments also play a key role in overcoming these challenges.

What cities are hiring for Purchasing Accounting Administrative Assistant jobs?

Cities with the most Purchasing Accounting Administrative Assistant job openings:

What states have the most Purchasing Accounting Administrative Assistant jobs?

States with the most job openings for Purchasing Accounting Administrative Assistant jobs include:

What are popular job titles related to Purchasing Accounting Administrative Assistant jobs?

For Purchasing Accounting Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Purchasing Accounting Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,879 per year, or $21.1 per hour.

Receptionist/Clerical/Accounting/ Administrative assistant

Miami, FL • On-site

Antonellas Wholesale
See more jobs at Antonellas Wholesaleexternal

$15.75 - $19.75/hr

Full-time

Re-posted 24 days ago

Job description

Antonella's Wholesale is a family-owned business located in Miami, Florida. We manufacture the
Deliciosas Crackers that are present in almost all the retailers in Miami and around Florida.
We are looking for a motivated person to join our dynamic and growing team with experience in the
accounts receivables field and the ability to multitask to assist management with administrative duties.
Job Summary: Seeking a receptionist/clerical/accounting/ administrative assistant for a fast-paced
environment.
Accounts Receivable Clerk Job Responsibilities:
Perform daily posting of the account receivable data.
Process accounts and incoming payments. Post customer payments by recording cash, check, and credit
card transactions in compliance with financial policies and procedures.
Tracks revenues by verifying and entering customer invoices, bank deposits, credit memos, returns and
credit applications.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly
posted.
Communicate with customers sending them bill remainders, statements and collection notices.
Periodically generate all necessary accounts receivable and customer reports.
Maintain communication with customers. Respond to customer inquiries and resolve any billing or
payment issue.
Keep customers files updated and collect delinquent payments.
Other responsibilities:
Receptionist.
Administrative assistance.
Provide clerical and administrative support to management in areas such as customer service and
human resources as requested by the administrative team.
Responsible for the collection of the prospective employee’s documentation.
Job type: Full time
Work location: Physical presence. In office.
Schedule: Monday to Friday from 8:00 AM to 5:00 PM
Half day Saturdays if needed.
Salary: Hourly. Negotiable depending on qualifications and experience.

Qualifications and Skills

Bachelor’s degree in a related field such as business accounting or finance.
Experience in a related role.
Proficiency in Microsoft office. Efficient abilities in Excell.
Knowledge and experience in the use of accounting software.
Strong communications skills. Ability to fluently communicate in English and Spanish.

Company Description

We are a food production facility and distribution company dedicated to servicing food markets.