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Proposal Manager Jobs in Ohio (NOW HIRING)

HEAPY

Proposal Coordinator

Cincinnati, OH · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Proposal Coordinator Department: Administration Employment Type: Full Time Location: Cincinnati, OH ... Familiarity with CRM systems and collaborative platforms such as Deltek Vantagepoint, Smartsheet ...

HEAPY

Proposal Coordinator

Dayton, OH · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Proposal Coordinator Department: Administration Employment Type: Full Time Location: Dayton, OH ... Familiarity with CRM systems and collaborative platforms such as Deltek Vantagepoint, Smartsheet ...

CareSource

Capture & Proposal Director

Dayton, OH · On-site +1

$113K - $197K/yr

The Growth Director is responsible for managing capture and proposal strategy efforts throughout the entire life cycle of a procurement to win new and existing Medicaid business. Essential Functions:

HEAPY

Proposal Coordinator

Columbus, OH

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

As HEAPY's Proposal Coordinator, you'll partner with technical experts and our marketing team to ... Familiarity with CRM systems and collaborative platforms such as Deltek Vantagepoint, Smartsheet ...

CareSource

Capture & Proposal Director

Dayton, OH · On-site

$113 - $198/hr

Job Summary The Growth Director is responsible for managing capture and proposal strategy efforts throughout the entire life cycle of a procurement to win new and existing Medicaid business.

Rockwell Automation

Proposal Consultant

Mayfield Heights, OH · On-site +1

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Follow all corporate, government, and regulatory requirements; conduct risk reviews and manage proposal followup with sales and customers. * Operate effectively in a crossfunctional environment ...

Toole Design Group LLC

Proposal Coordinator

Columbus, OH · On-site

$63K - $71K/yr

  • PTO

The opportunity to support projects that improve lives--advancing safe, inclusive design grounded in ethics, empathy, and equity What You'll Do You independently manage the full proposal lifecycle ...

Toole Design Group LLC

Proposal Coordinator

Columbus, OH · Hybrid

$63K - $71K/yr

  • PTO

The opportunity to support projects that improve lives-advancing safe, inclusive design grounded in ethics, empathy, and equity What You'll Do You independently manage the full proposal lifecycle and ...

Toole Design Group LLC

Proposal Coordinator

Columbus, OH · Hybrid

$63K - $71K/yr

  • PTO

The opportunity to support projects that improve lives-advancing safe, inclusive design grounded in ethics, empathy, and equity What You'll Do You independently manage the full proposal lifecycle and ...

Toole Design Group LLC

Proposal Coordinator

Columbus, OH · On-site

$63K - $71K/yr

  • PTO

The opportunity to support projects that improve lives-advancing safe, inclusive design grounded in ethics, empathy, and equity What You'll Do You independently manage the full proposal lifecycle and ...

Toole Design

Proposal Coordinator

Columbus, OH · On-site

$63K - $71K/yr

  • PTO

... manage the full proposal lifecycle and coordinate proposal assignments with technical staff and ... teaming partners. You use your graphic design skills and creativity to produce appealing layouts in ...

GROB-WERKE GmbH & Co. KG

Proposal Engineer

Bluffton, OH · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Within two years, we expect this individual to grow into the primary function of reviewing and evaluating inquiries independently and to develop comprehensive and competitive engineering proposals in ...

GROB Systems, Inc.

Proposal Engineer

Bluffton, OH · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Within two years, we expect this individual to grow into the primary function of reviewing and evaluating inquiries independently and to develop comprehensive and competitive engineering proposals in ...

Toole Design

Proposal Coordinator Columbus

Columbus, OH · On-site

$63K - $71K/yr

  • PTO

The opportunity to support projects that improve lives, advancing safe, inclusive design grounded in ethics, empathy, and equity What You'll Do You independently manage the full proposal lifecycle ...

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All JobsProposal JobsProposal Manager JobsProposal Manager Jobs in Ohio

Proposal Manager information

See Ohio salary details

$29K

$94.6K

$135.9K

How much do proposal manager jobs pay per year?

As of Aug 18, 2026, the average yearly pay for proposal manager in Ohio is $94,585.00, according to ZipRecruiter salary data. Most workers in this role earn between $76,500.00 and $112,200.00 per year, depending on experience, location, and employer.

What is a proposal manager?

A Proposal Manager is a professional responsible for overseeing the creation, development, and submission of business proposals, often in response to requests for proposals (RFPs) from clients or government agencies. They coordinate teams, manage timelines, ensure compliance with requirements, and assemble all necessary documentation to create compelling and competitive proposals. Their goal is to increase the organization’s chances of winning contracts by delivering clear, persuasive, and compliant proposals. Proposal Managers work closely with sales, technical experts, and other stakeholders throughout the proposal process.

What does a proposal manager do?

As a proposal manager, your primary responsibilities involve preparing company proposals and working to ensure you meet goals on time. Your duties require you to collaborate with marketing, operations, business development, and other departments to review information and assess the most efficient and effective plan. You write a draft, prepare a presentation, and bring your recommendations to clients. You manage the request for proposal (RFP) from start to finish and assist along the way. You maintain the resource materials, check that you are following proper procedures and standards, and communicate with outside vendors as needed.

What are the key skills and qualifications needed to thrive as a proposal manager, and why are they important?

To thrive as a Proposal Manager, you need strong project management abilities, excellent writing and editing skills, and a background in business development or related fields, often supported by a bachelor's degree. Familiarity with proposal management software (such as RFPIO or Qvidian), CRM systems, and knowledge of RFP processes are typically required. Outstanding attention to detail, collaboration, and time management help Proposal Managers excel under tight deadlines and coordinate input from various stakeholders. These skills ensure that proposals are compliant, compelling, and delivered on time, increasing win rates and supporting business growth.

What are some common challenges proposal managers face when coordinating cross-functional teams during the proposal process?

Proposal Managers often encounter challenges such as aligning schedules and priorities across diverse departments, ensuring timely contributions from subject matter experts, and maintaining consistent messaging throughout the proposal. Effective communication and strong organizational skills are essential for navigating these hurdles. Additionally, Proposal Managers must be adept at managing tight deadlines and last-minute changes, all while fostering collaboration and keeping the team motivated.

What is the difference between Proposal Manager vs Proposal Coordinator?

AspectProposal ManagerProposal Coordinator
ResponsibilitiesOversees entire proposal process, manages teams, develops strategiesSupports proposal preparation, coordinates document collection, assists with editing
Required SkillsProject management, leadership, proposal developmentOrganizational skills, communication, document management
Work EnvironmentLeads proposal teams, interacts with executivesSupports proposal teams, collaborates with proposal managers
CertificationsOften requires PMP or industry-specific certificationsLess likely to require certifications, more administrative

The Proposal Manager typically leads the entire proposal process, focusing on strategy and team management, while the Proposal Coordinator provides essential support in document preparation and coordination. Both roles are vital in the proposal development cycle, with Proposal Managers holding more responsibility for overall success.

Is a proposal manager a stressful job?

A proposal manager's role involves coordinating and preparing bids and proposals, often under tight deadlines and with high attention to detail, which can lead to stressful situations. The level of stress depends on workload, organizational support, and experience, but managing multiple proposals can be demanding. Strong organizational skills and experience with proposal software can help mitigate stress.
More about Proposal Manager jobs

What are the most commonly searched types of Proposal jobs in Ohio?

The most popular types of Proposal jobs in Ohio are:

What are popular job titles related to Proposal Manager jobs in Ohio?

For Proposal Manager jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Proposal Manager jobs in Ohio look for?

The top searched job categories for Proposal Manager jobs in Ohio are:

What cities in Ohio are hiring for Proposal Manager jobs?

Cities in Ohio with the most Proposal Manager job openings:

Proposal Manager jobs near you
Infographic showing various Proposal Manager job openings in Ohio as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $94,585 per year, or $45.5 per hour.

Proposal Coordinator

HEAPY

Cincinnati, OH • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

Proposal Coordinator
Department: Administration
Employment Type: Full Time
Location: Cincinnati, OH
Reporting To: Erica Jones
Description
Sound like your next move?
You're a creative, detail-driven professional who enjoys transforming technical information into compelling stories that win work. You thrive in a collaborative environment, love juggling multiple priorities, and take pride in delivering polished, high-quality proposals that make a lasting impression. As HEAPY's Proposal Coordinator, you'll partner with technical experts and our marketing team to create client-focused proposals, qualifications packages, and marketing materials that showcase the innovation, expertise, and purpose behind our work. If you're looking for a role where your writing, organization, and strategic thinking directly contribute to the growth of a 100% colleague-owned firm, we'd love to meet you.
What You'll Do
  • Lead and coordinate proposal and qualification submittals from kickoff through delivery.
  • Partner with technical teams to develop compelling, client-focused content.
  • Ensure every deliverable reflects HEAPY's brand, quality standards, and commitment to exceptional client service.
  • Help strengthen our proposal library, marketing resources, and pursuit processes through continuous improvement.

The Proposal Coordinator is responsible for the development, coordination, and delivery of compelling, client focused proposals, qualifications packages, and marketing materials that support HEAPY's business development efforts. This role involves applying established proposal best practices, brand standards, and strategic messaging to create high-quality submittals that reflect HEAPY's values and expertise. The Proposal Coordinator may lead or support pursuit efforts, collaborate closely with technical and marketing teams, and contribute to the continuous improvement of content, tools, and processes to drive successful outcomes and strengthen HEAPY's market presence.
QUALIFICATIONS
  • 2-year degree in Marketing, Communications, English, Journalism, Business, or a related field; or an equivalent combination of education, experience, and/or 4-year degree in a related discipline. 2- 4 years of relevant experience in proposal coordination, marketing, or administrative roles within the AEC (Architecture, Engineering, and Construction) industry preferred.
  • Develops and delivers compelling, compliant, and brand-aligned proposals and marketing materials by coordinating internal resources, managing timelines, and contributing to pursue strategy and messaging.
  • Fosters strong collaboration across technical and marketing teams to ensure timely, high-quality submissions that reflect HEAPY's values, strengths, and client-focused solutions.
  • Maintains and enhances content libraries, tools, and processes to improve efficiency, accuracy, and consistency across all proposal and marketing deliverables.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Creative Cloud (InDesign strongly preferred)
  • Familiarity with CRM systems and collaborative platforms such as Deltek Vantagepoint, Smartsheet, or SharePoint is a plus.
  • Strong writing, proofreading, formatting, and editing skills with a keen eye for detail and consistency.
  • Demonstrated ability to manage deadlines, coordinate inputs from multiple stakeholders, and support the development of polished, persuasive proposals and marketing materials.

Key Responsibilities
  • Coordinates and produces proposals, qualifications packages, presentations, and other marketing collateral that align with HEAPY's brand, client needs, and business development goals.
  • Collaborates with technical teams, marketing, and business development to gather, edit, and synthesize content for compelling pursuit responses.
  • Applies established standards, templates, and branding to ensure consistency and quality across deliverables.
  • Maintains and updates resume, project, and boilerplate databases to ensure accurate, relevant, and up to-date content for reuse.
  • Participates in project planning, including proposal kickoffs, schedules, and internal deadlines; tracks inputs and follows up to keep progress on target.
  • Provides writing, proofreading, formatting, and layout support to enhance the readability, clarity, and visual impact of final materials.
  • Supports client-facing deliverables and presentations to help position HEAPY's value and capabilities.
  • Engages in continuous improvement by evaluating and enhancing proposal tools, content, and processes.
  • Participates in professional development and internal knowledge sharing; seeks feedback and applies lessons learned.
  • Supports HEAPY's Vision, Mission, and Colleague First culture by contributing to a collaborative, service minded team environment.
  • Additional responsibilities as requested/needed.

Physical Demands & Work Environment
  • Ability to remain sedentary at a workstation for extended periods while operating a keyboard and using a computer screen.
  • Ability to operate a mouse, stylus, or similar tool to make precise edits to digital documents and visual layouts.
  • Ability to view and distinguish details on a computer screen, including variations in color, contrast, and brightness for design and formatting purposes.
  • Ability to communicate in person, electronically, and via phone with other individuals. • Possession of reliable transportation to and from project sites.
  • Ability to work in all elements of indoor and outdoor environments, which include the heat, cold, rain, snow, wind, etc.
  • Ability to navigate different environments, which may include ascending/descending stairs or walking moderate distances during facility or site visits.
  • Capable of working in physical positions that may include maneuvering oneself into different positions traditionally achieved by kneeling, sitting, standing, squatting, bending over, etc.
  • Ability to lift, move, transport, or position items weighing up to 25 lbs. (e.g., marketing materials, displays, or printed proposals).
  • Ability to apply established protocols and practices in a timely manner and follow safety guidelines for both the company and clients
  • Ability to gather, organize, and evaluate information related to marketing efforts (Such as client pursuits or proposal documentation)

NOTE
This job description is not designed to state or imply that the listed responsibilities are the only duties to be performed by the colleague in this position. Duties, responsibilities, and activities may change or be assigned by a person authorized to assign such duties at any time with or without notice. All responsibilities and requirements listed are considered essential and are subject to possible modification to reasonably
accommodate qualified individuals who may request such modification due to disabilities. This document does not create an employee contract, implied or otherwise, other than an "at will" relationship.
EQUAL OPPORTUNITY EMPLOYER
HEAPY is proud to have an engaged and inclusive culture. One that promotes and ensures equal employment opportunities in all employment decisions without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, military status, veteran status, and any other protected characteristic as outlined by federal, state and/or local laws.
HEAPY Benefits
  • Built for People, Not Just Projects - a collaborative, colleague-first culture where you can do your best work
  • Thrive with HEAPY Benefits - premium medical, dental & vision coverage designed with you in mind
  • Invest in Your Future - 401(k) with competitive contributions to help you plan ahead
  • Be Rewarded for Your Impact - 10-15% annual bonus potential tied to company performance and your contributions
  • Own Your Time - open PTO and paid sick time that gives you the flexibility to recharge when you need it
  • Wellness Week - we hit pause the final week of the year so you can rest, reset, and reflect
  • Feel Your Best - annual wellness benefit bonus focused on your overall well-being
  • Grow with Purpose - annual professional development stipend to support your career goals

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