Proposal Graphics Manager Jobs in Philadelphia, PA

About the Role:

Join Arora's Marketing team and support the pursuit of complex infrastructure projects that improve how people across the world move, connect, and experience the built environment.

The Proposal Manager leads the development of strategic, client-focused proposals that support Arora's continued growth across aviation, transportation, government, commercial, and infrastructure markets. This role owns the full proposal lifecycle from pursuit capture planning through final submission, ensuring alignment across technical, marketing, and business development teams. The Proposal Manager is responsible for translating complex technical information into clear, compelling, and compliant proposals that reflect both client priorities and Arora's strengths.

Combining strategic thinking, persuasive storytelling, and operational leadership, this role develops compelling submissions that position Arora competitively in complex pursuits. Beyond proposal execution, the Proposal Manager drives continuous improvement across proposal processes, content development, and technology utilization to improve efficiency, consistency, and overall pursuit quality.

Success in this role requires the ability to manage competing deadlines, drive accountability across teams, and elevate the quality and consistency of proposal deliverables. The Proposal Manager plays a key role in strengthening pursuit strategy, improving proposal processes, and ensuring Arora presents itself effectively in highly competitive environments.

Why Arora:

• Growth & Opportunity: Arora has experienced significant growth, expanding to over 400 employees globally and achieving 2,500% revenue growth, creating opportunities to grow with the company and work on complex, high-impact infrastructure projects.
• Work That Has Real Impact: Guided by our mission of Improving the Quality of Life by Rethinking Infrastructure, our teams deliver solutions that go beyond design, helping clients operate smarter, more efficient systems across the full project lifecycle.
• A Collaborative Culture: Our core values-communication, innovation, excellence, ethics, mutual respect, and safety-shape how we work together. We foster a team-oriented environment where individuals are supported and empowered to contribute.
• Inclusive & Diverse Environment: We are committed to advancing diversity, equity, and inclusion across our organization and industry, supported by leadership that prioritizes transparency, opportunity, and representation.

• Benefits & Support: We invest in our people through professional development, career pathing, flexible work options, and a comprehensive benefits package that supports both personal and professional well-being.

Essential Functions:

1. Manages the proposal process from start to finish from identified pursuits by the Arora business development team.
2. Develops proposals and Statements of Qualification (including but not limited to SF 254/255/330 form-sets); and presentation materials including analysis of RFP/RFQ/RFI guidelines, coordination, writing, editing, and production.
3. Ability to create, modify, and create technical writing/content in conjunction with the operations/technical team.
4. Drafts, Edits and assembles proposal materials for prime and sub-consultant proposals, tailored to the specific RFQ/P.
5. Coordinates with prime or subcontractor teaming partners to assign or prepare and distribute proposal materials.
6. Appropriately delegates graphics, fee proposals, or technical write ups to the other members of the marketing team and/or project management and technical team.
7. Logs and manages the Go-No/Go process for all new and existing proposals, as well as proposal list and allocation of resources.
8. Performs an active and meaningful role in overall marketing strategic planning, including contributions to the marketing and communication business plans and their execution.
9. Monitor feedback and metrics to measure impact and effectiveness of our proposal initiatives and adjust appropriately.
10. Coordinates and supports training for less senior staff.
11. Maintains and updates qualifications materials including development of personnel resumes, project profiles, boiler plate text for use in proposals.
12. Provides general marketing-related administrative support.

Secondary Functions:

1. Represents the Company and services at trade shows when needed.
2. Provides support and oversite to other marketing/communications staff related to content creation and initiatives, project profile, and resume creation and editing and boilerplate text.
3. Participates in the editing and QA/QC process to ensure strict quality control for all marketing materials.
4. Supports corporate and client events, conferences, and tradeshows.
5. Other related duties as assigned by supervisor.

Needed Skills:

• Extensive experience in Microsoft Office Suite (Word, excel, PowerPoint, and Outlook) and Adobe CreativeSuite (Photoshop, InDesign, and Acrobat) with InDesign being TOP priority.
• Overall knowledge of A/E/C and Technology industry.
• Aviation/Transportation and Public Agency Proposal Experience Strongly preferred.
• Experience Leading the proposal process for Professional Services.
• Overall knowledge of proposal process management and technical writing.
• Ability to perform and thrive in a fast-paced, deadline-driven environment.
• Ability to manage multiple projects simultaneously.
• Ability to make independent decisions.
• Strong attention to detail.
• Excellent communications skills with emphasis on writing, editing and proofreading.
• Experience with Deltek Vision/VantagePoint, Salesforce, or other Client Relationship Management (CRM) software strongly preferred.
• Ability to create and maintain relationships with employees, clients, and vendors.

Education/Experience Minimum:

• Bachelor's degree in marketing, English, Communications, or related field
• 8+ years of proposal leadership experience.
• Experience in A/E/C industry preferred.
• Valid state driver's license (any in US) and ability to maintain a safe driving record.
• In possession of appropriate documentation to legally gain and maintain employment in the US.
• Ability to develop and maintain productive business relationships with clients, colleagues and vendors.

Equipment, Physical Activity, Physical, Visual Acuity Requirements: See attached ADA Job Requirement Supplemental Checklist

Work Environment Descriptions: See attached ADA job Requirement Supplemental Checklist