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Associate Proposal Writer Jobs in Philadelphia, PA

ICON

Proposals Development Associate II

Blue Bell, PA · On-site

You will take responsibility for proposal development deliverables, applying your skills to ensure ... Excellent written and verbal communication skills, with the ability to convey complex information ...

IQVIA

Assoc Business Development Director

Wayne, PA · On-site

$89K - $250K/yr

Associate Business Development Director - Safety & Regulatory Solutions Location: US - Greater ... Strong written and verbal English skills, quality-oriented proposal writing and proposal management ...

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All JobsAssociate Proposal Writer JobsAssociate Proposal Writer Jobs in Philadelphia, PA

Associate Proposal Writer information

See Philadelphia, PA salary details

$36.3K

$82K

$135.2K

How much do associate proposal writer jobs pay per year?

As of Aug 24, 2026, the average yearly pay for associate proposal writer in Philadelphia, PA is $81,987.00, according to ZipRecruiter salary data. Most workers in this role earn between $64,100.00 and $91,300.00 per year, depending on experience, location, and employer.

What is an associate proposal writer?

Associate Proposal Writers are entry-level professionals who assist in creating and organizing proposals for businesses or organizations seeking to win contracts, grants, or new business opportunities. They collaborate with subject matter experts, gather necessary information, and ensure that proposals meet client requirements and deadlines. Their responsibilities typically include editing, proofreading, formatting, and sometimes conducting research to strengthen proposal content. Associate Proposal Writers play a vital role in supporting the proposal team and contributing to the overall success of business development efforts.

What are the key skills and qualifications needed to thrive as an associate proposal writer?

To thrive as an Associate Proposal Writer, you need strong writing, research, and organizational skills, typically supported by a bachelor's degree in English, communications, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and sometimes certification like APMP is often expected. Attention to detail, collaboration, and the ability to work under tight deadlines are standout soft skills for this role. These competencies ensure high-quality, compelling proposals that align with client requirements and increase the likelihood of business success.

What are some common challenges faced by associate proposal writers, and how can they be addressed?

Associate Proposal Writers often encounter tight deadlines, rapidly changing client requirements, and the need to coordinate input from multiple stakeholders. Successfully managing these challenges requires strong organizational skills, effective communication, and flexibility. Building a checklist-driven approach and fostering good relationships with subject matter experts can help streamline the proposal process and minimize last-minute issues. Additionally, regularly seeking feedback and learning from each submission will help you improve efficiency and the quality of your proposals over time.

What is the difference between Associate Proposal Writer vs Proposal Coordinator?

AspectAssociate Proposal WriterProposal Coordinator
ResponsibilitiesDrafts and develops proposal content, supports proposal writing processManages proposal schedules, coordinates team efforts, ensures deadlines
Required SkillsWriting, research, understanding of proposal requirementsProject management, communication, organization
Work EnvironmentTypically in an office, collaborating with proposal teamsOffice setting, often coordinating multiple departments
Common UsageUsed in government and corporate proposal processesUsed to streamline proposal development and submission

The Associate Proposal Writer focuses on creating and editing proposal content, while the Proposal Coordinator manages the overall proposal process and deadlines. Both roles are essential in proposal development, but they differ in scope and responsibilities.

Are associate proposal writers in demand?

Associate proposal writers are in steady demand across industries such as government, defense, and consulting, where strong writing and research skills are essential. The role often requires familiarity with proposal management tools and the ability to meet tight deadlines, making it a valuable position in organizations seeking to secure contracts and funding.

How do I become an associate proposal writer?

To become an associate proposal writer, candidates typically need a bachelor's degree in a relevant field such as communications, business, or writing. Developing strong writing, research, and organizational skills, along with familiarity with proposal management tools, can improve job prospects. Entry-level roles may require some experience in technical or grant writing and the ability to work under deadlines.

How much do associate proposal writers get paid?

Associate proposal writers typically earn between $45,000 and $70,000 annually, depending on experience, industry, and location. Entry-level positions may start lower, while experienced writers with specialized skills can earn higher salaries, often supplemented with benefits and opportunities for advancement.

What are the most commonly searched types of Proposal Writer jobs in Philadelphia, PA?

The most popular types of Proposal Writer jobs in Philadelphia, PA are:

What are popular job titles related to Associate Proposal Writer jobs in Philadelphia, PA?

For Associate Proposal Writer jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Associate Proposal Writer jobs in Philadelphia, PA look for?

The top searched job categories for Associate Proposal Writer jobs in Philadelphia, PA are:

Associate Proposal Writer jobs near you
Infographic showing various Associate Proposal Writer job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $81,987 per year, or $39.4 per hour.

PROPOSAL DEVELOPMENT MANAGER - REMOTE

Compass Group

Chesterbrook, PA • On-site, Remote

$90K - $105K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Compass Group rating

6.4

Company rating: 6.4 out of 10

Based on 1,093 frontline employees who took The Breakroom Quiz

347th of 496 rated business services

Job description

Position Title: PROPOSAL DEVELOPMENT MANAGER - REMOTE

Salary: $90,000 - $105,000

Pay Grade: 15 

Other Forms of Compensation: BONUS 

ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).

ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services. 

This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. 

Job Summary

The Proposal Development Manager will lead  the development of strategic proposals, RFP responses, and competitive bids for ESFM. Partner with Sales, Operations, SMEs, Pricing, and Creative teams to manage opportunities from kickoff through final submission, ensuring compliant, client-focused, and compelling proposals that drive business growth.

Key Responsibilities

  • Manage the full proposal lifecycle, including strategy, content development, reviews, and submission.
  • Develop winning proposal strategies and client-focused messaging.
  • Collaborate with cross-functional teams to create tailored content and impactful visuals.
  • Maintain and improve proposal content libraries, templates, and best practices.
  • Ensure compliance with RFP requirements and quality standards.
  • Oversee proposal schedules, priorities, and resource allocation across multiple projects.
  • Write, edit, and refine executive summaries, technical responses, and solution narratives.
  • Support presentation development and post-submission activities.
  • Mentor proposal team members and drive continuous process improvements.

Qualifications

  • Bachelor’s degree or equivalent experience.
  • 5+ years of proposal management experience, or 2-3 years in Facilities Management proposal development.
  • Strong writing, editing, proofreading, and communication skills.
  • Experience managing multiple deadlines in a fast-paced environment.
  • Proficiency with Microsoft Office (Word, PowerPoint, Excel).
  • Strong organizational, project management, and strategic thinking skills.

Apply to ESFM Services today!

ESFM is a member of Compass Group USA

Click here to Learn More about the Compass Story

Associates at ESFM are offered many fantastic benefits.

  • Medical
  • Dental
  • Vision
  • Life Insurance/ AD
  • Disability Insurance
  • Retirement Plan
  • Paid Time Off
  • Holiday Time Off (varies by site/state)
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace
  • Identity Theft Protection
  • Pet Insurance
  • Commuter Benefits
  • Employee Assistance Program
  • Flexible Spending Accounts (FSAs)
  • Paid Parental Leave
  • Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ESFM.pdf 

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Eurest Services maintains a drug-free workplace.

Req ID:1554802

ESFM 

Julia Lari 

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