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Proposal Associate Jobs in New Jersey (NOW HIRING)

NDI Engineering

Proposal Coordinator

Thorofare, NJ · On-site

$65K - $70K/yr

Formal Shipley Associates training or demonstrated experience applying Shipley proposal methodologies. * Experience: A minimum of 2-4 years of proven experience in federal government and/or defense ...

NDI Engineering Company

Proposal Coordinator

Thorofare, NJ · On-site

$65K - $70K/yr

Formal Shipley Associates training or demonstrated experience applying Shipley proposal methodologies. * Experience: A minimum of 2-4 years of proven experience in federal government and/or defense ...

Traffic Planning & Design

Proposal Assistant

NJ

$45K - $55K/yr

Coursework, Associates or Bachelor's degree in Business Administration, Marketing, Communications, or a related field. * NJ Notary License is a plus (can work with new hire to acquire if necessary)

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Proposal Associate information

See New Jersey salary details

$15

$26

$38

How much do proposal associate jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for proposal associate in New Jersey is $26.03, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $32.21 per hour, depending on experience, location, and employer.

What is the difference between Proposal Associate vs Proposal Coordinator?

AspectProposal AssociateProposal Coordinator
CredentialsTypically requires a bachelor's degree in business, communications, or related fieldSimilar educational background, often with additional certifications in project management
Work EnvironmentWorks in corporate or consulting firms, supporting proposal developmentWorks closely with teams to organize and manage proposal processes
Employer & Industry UsageCommon in government, consulting, and engineering firmsUsed across similar industries, often interchangeable in job listings

The Proposal Associate and Proposal Coordinator roles share similar educational backgrounds and work environments, focusing on supporting proposal development. The Proposal Associate often handles research and drafting, while the Proposal Coordinator manages timelines and coordination efforts. Both roles are essential in winning bids and are frequently compared by job seekers in the proposal management field.

How does a proposal associate typically collaborate with subject matter experts during the proposal development process?

As a Proposal Associate, you will frequently work alongside subject matter experts (SMEs) to gather technical details, clarify requirements, and ensure proposal content is both accurate and compelling. This often involves scheduling interviews, facilitating information-sharing sessions, and translating complex information into clear, client-focused responses. Building strong relationships and maintaining open communication with SMEs is key to meeting tight deadlines and producing high-quality proposals. Your ability to coordinate input from multiple stakeholders is crucial throughout the proposal lifecycle.

What is a proposal associate?

Proposal Associates are professionals who support the development, organization, and submission of proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They coordinate with various teams to gather necessary information, ensure compliance with requirements, and help create compelling written documents that showcase their company's capabilities. Proposal Associates play a key role in managing timelines, formatting documents, and often contribute to writing and editing proposal content. Their work is essential in helping organizations win new business or secure funding.

Is proposal management a stressful job?

Proposal management can be stressful due to tight deadlines, the need for accuracy, and coordinating input from multiple teams. Success often depends on strong organizational skills and the ability to work under pressure, but workload varies by organization and project complexity.

What are the key skills and qualifications needed to thrive as a proposal associate, and why are they important?

To thrive as a Proposal Associate, you need strong writing, editing, and organizational skills, often supported by a bachelor's degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Loopio), Microsoft Office Suite, and sometimes Shipley or APMP certifications is typical. Attention to detail, time management, and effective collaboration are vital soft skills for excelling in fast-paced proposal environments. These abilities ensure high-quality, compliant proposals that meet client requirements and increase the organization's chances of winning new business.
What are the most commonly searched types of Proposal jobs in New Jersey? The most popular types of Proposal jobs in New Jersey are:
What are popular job titles related to Proposal Associate jobs in New Jersey? For Proposal Associate jobs in New Jersey, the most frequently searched job titles are:
What job categories do people searching Proposal Associate jobs in New Jersey look for? The top searched job categories for Proposal Associate jobs in New Jersey are:
What cities in New Jersey are hiring for Proposal Associate jobs? Cities in New Jersey with the most Proposal Associate job openings:
Proposal Associate jobs near you
Infographic showing various Proposal Associate job openings in New Jersey as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 25% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $54,147 per year, or $26 per hour.

Proposal Coordinator

NDI Engineering

Thorofare, NJ • On-site

$65K - $70K/yr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

NDI Engineering Company is seeking an experienced and highly motivated Proposal Writer to join our Business Development and Capture team. The ideal candidate will be Shipley-trained and possess a strong understanding of federal government proposal development processes, particularly within the Department of Defense (DoD) market. This role is responsible for developing compelling, compliant, and persuasive proposal content that effectively communicates our technical capabilities, management approach, and value proposition.
The Proposal Writer will collaborate closely with capture managers, subject matter experts, program managers, and executive leadership to develop winning proposals in response to federal solicitations. Our Proposal Writer is responsible for developing, writing, and submitting compelling and compliant proposals in response to government solicitations (e.g., Requests for Proposals or RFPs). The writer works within our internal teams, subject matter experts (SMEs), and business development staff to produce high-quality, persuasive documents that meet strict deadlines and complex regulatory requirements.
Key Responsibilities:
  • Analysis and planning: Analyze government solicitations (RFPs, RFQs, etc.) and related documents to understand requirements, evaluation criteria, and deadlines. Develop proposal outlines, compliance matrices, and writing plans.
  • Content development: Develop/write and edit proposal volumes and sections, including technical, management, past performance, staffing, and executive summaries. Synthesize complex information from multiple sources into a clear and compelling narrative.
  • Collaboration: Work with SMEs to gather information and translate technical concepts into persuasive, easy-to-understand language. Coordinate with the contracts and pricing teams to ensure proposal accuracy.
  • Compliance and quality control: Ensure proposals strictly adhere to all government regulations, including the Federal Acquisition Regulation (FAR). Perform final edits, proofreads, and quality control checks for grammar, consistency, and formatting.
  • Management and coordination: Manage proposal schedules and deliverables to meet all submission deadlines. Coordinate production, including final document formatting, printing, binding, and submission.
  • Content management: Maintain and update a library of reusable proposal content, templates, and graphics.
  • Post-submission activities: Participate in post-submission activities like addressing clarification questions and attending debrief meetings.

Required Qualifications:
  • Education: A bachelor’s degree in communications, English, Business, or a related field is highly desired.
    • Formal Shipley Associates training or demonstrated experience applying Shipley proposal methodologies.
  • Experience: A minimum of 2–4 years of proven experience in federal government and/or defense contracting proposal writing
  • Technical knowledge: Familiarity with government procurement processes and regulations (e.g., FAR and DFARS) is crucial.
  • Communication: Exceptional writing, editing, proofreading and verbal communication skills, with the ability to convey complex ideas clearly and persuasively.
  • Organizational skills: Strong project management and organizational skills to manage multiple priorities under tight deadlines. Ability to manage multiple proposals and deadlines simultaneously.
  • Software proficiency: Proficiency with Microsoft Office Suite (especially Word)
  • Detail-oriented: Meticulous attention to detail to ensure 100% compliance with all solicitation requirements.

Preferred Qualifications
  • Experience supporting proposals for the Department of Defense, Navy, Army, Air Force, Space Force, or other federal agencies.
  • Familiarity with capture management and business development processes.
  • APMP or Shipley training/certification
  • Knowledge of technical disciplines such as engineering, cybersecurity, IT services, logistics, training, or systems integration.
Key Competencies
  • Superior written and verbal communication skills
  • Critical thinking and analytical ability
  • Strong collaboration and interpersonal skills
  • Compliance-focused mindset
  • Ability to work effectively under tight deadlines
  • Self-starter with strong initiative and accountability
Salary Range: $65,000-$70,000
NDI Engineering Company is a privately-held small business consulting firm.  NDI provides engineering and technical services to Government clients chartered with responsibility for the defense of our country.  NDI offerings include naval architecture, marine, civil, structural, mechanical, and electrical engineering and design services. NDI has a ISO 9001:2008 Certified Quality System and was a prior recipient of the U.S. Small Business Administration Region II, Prime Contractor of the Year Award.  NDI's  corporate office is located in Thorofare, NJ with additional offices at the Naval Business Center, Philadelphia, PA, and Virginia Beach, VA.
NDI Engineering Company  is an Equal Opportunity  Employer.  This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a).  These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
 

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