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Promomats Jobs in Indiana (NOW HIRING)

Elanco

US Brand Manager, Bovaer

Indianapolis, IN · Hybrid

Expertise withpromotional review processes and systems (e.g.,PromoMats). * Experience in thought leadership execution and managing customer-specific value propositions. * Ability to solve unique and ...

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Promomats information

What are the key skills and qualifications needed to thrive as a Veeva PromoMats Specialist, and why are they important?

To thrive as a Veeva PromoMats Specialist, you need expertise in content management systems, regulatory compliance, and experience with Veeva Vault PromoMats, often supported by a background in life sciences or marketing. Familiarity with Veeva Vault, document management workflows, and relevant certifications such as Veeva Vault Administrator enhance your technical proficiency. Attention to detail, strong organizational skills, and effective communication are crucial soft skills for managing complex approval processes and collaborating with cross-functional teams. These skills ensure accurate, compliant promotional material management and timely project delivery in regulated industries.

What are some common challenges faced by Promomats administrators when managing digital asset approvals, and how can they be addressed?

Promomats administrators often encounter challenges such as coordinating feedback from multiple stakeholders, ensuring compliance with regulatory standards, and maintaining accurate version control. Managing tight review timelines and adapting to updates in compliance requirements can also be demanding. To address these challenges, effective communication with cross-functional teams, thorough knowledge of Promomats workflows, and proactive organization of assets and metadata are essential. Regular training and staying updated on system enhancements can further streamline the approval process and reduce errors.

What are Promomats?

Promomats is a cloud-based content management and review system developed by Veeva Systems, primarily used by life sciences companies to manage marketing and promotional materials. It streamlines the process of creating, reviewing, approving, and distributing compliant promotional content. The platform ensures regulatory compliance, improves collaboration among teams, and provides an audit trail for all materials. Promomats helps organizations reduce review cycle times and maintain consistency across global marketing assets.

What is the difference between Promomats vs Brand Compliance Coordinator?

AspectPromomatsBrand Compliance Coordinator
CredentialsMarketing or compliance certifications, familiarity with promotional lawsMarketing, legal, or compliance certifications
Work EnvironmentMarketing teams, promotional agencies, pharmaceutical or consumer goods industriesLegal departments, marketing teams, regulatory agencies
Industry UsageUsed for managing promotional content and compliance in marketing campaignsFocused on ensuring brand and promotional compliance across campaigns

Promomats and Brand Compliance Coordinators both work within marketing and compliance sectors, but Promomats primarily manages promotional content and digital assets, while Brand Compliance Coordinators focus on ensuring all marketing materials meet legal and brand standards. Understanding these roles helps companies streamline their promotional processes and maintain regulatory adherence.

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Promomats jobs near you

AI Engineer & Automation Lead

Prophecy Technologies

Indianapolis, IN • On-site

Full-time

Posted 27 days ago

Job description

Role Overview:
The AI Engineer & Automation Lead will design, implement, and operationalize automation and AI capabilities that enhance the efficiency, quality, and compliance of digital content operations within a highly regulated Life Sciences environment.
Key Responsibilities:
  • Build AI-driven solutions to improve speed, accuracy, and compliance across the content lifecycle.
  • Develop smart automation for automated QC for email, banner, PDF, and IVA assets.
  • Create and maintain an AI powered PDF/document comparison engine to accelerate regulatory review, ensuring alignment with source files, claim references, and approved content.
  • Design and implement AI-based PDF annotation capabilities, enabling automated review tagging, comment summarization, and change detection.

Marketing Technology & Content Operations Automation:
  • Design and automate workflows across Veeva PromoMats / Vault (VAE generation, metadata validation, reference linking), Veeva CRM (VAE send, audience targeting, testing), Salesforce Marketing Cloud (SFMC) email builds, dynamic content testing, and deployments, Adobe Journey Optimizer (AJO) journey setup, testing, and email operationalization.
  • Enhance operational efficiency through automated asset packaging and trafficking, compliance metadata validation, automated broken-link and rendering checks, IVA build and update validation scripts.

Quality Assurance & Compliance Support:
  • Lead manual + automated quality control aligned to Lilly's standards, including content accuracy, regulatory compliance elements (ISI, footnotes, references, claims alignment), channel-specific formatting (email, IVA, PDF, banner), rendering across devices, browsers, CRM platforms.
  • Support audit readiness and documentation for automated processes to remain compliant with Life Sciences regulations.

Content Production & Delivery Support:
  • Perform manual PDF creation when automated GTS workflows cannot produce compliant output.
  • Oversee and automate banner trafficking, including file format validation, tracking parameter insertion (UTMs, platform tags), platform-readiness auditing.

Required Qualifications:
  • Bachelor's or Master's in Computer Science, Engineering, Data Science, AI/ML, or similar.
  • 4+ years experience in AI development, automation, or MarTech engineering-preferably within Life Sciences.
  • Hands-on experience with Python, JavaScript/TypeScript, AI/ML frameworks (OpenAI, Azure OpenAI, TensorFlow, PyTorch), Veeva Vault PromoMats & Veeva CRM, SFMC, Adobe Experience Cloud, AJO, PDF processing tools (PyPDF2, PDFMiner, OCR libraries).

Preferred Qualifications:
  • Prior work supporting pharmaceutical content supply chains, digital factories, or global production teams.
  • Experience automating VAE builds, IVA QC, SFMC dynamic content validation, Veeva metadata validation.

Core Competencies:
  • Strong understanding of pharma compliance and digital content governance.
  • Ability to translate regulatory and process requirements into scalable automation.
  • Excellent stakeholder management skills-able to partner with brand teams, MLR, analytics, and technology groups.
  • High attention to detail and quality-first mindset.
  • Ability to operate in a global, matrixed organization.

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