Project Operations Associate Jobs in Ashburn, VA

Join the NVFS Family: The HRC team is looking to hire a reliable, hardworking, and collaborative Hunger Relief Operations Associate to help sustain the HRC's daily operations. As the Associate, you will play a crucial role in ensuring the smooth operation of the HRC, which involves many moving parts and physical labor. This role offers the opportunity to make a direct impact on the lives of individuals and families affected by food insecurity and hunger while gaining experience in customer service, merchandising, database entry, building relationships with suppliers, and volunteer management.

Benefits and Compensation: We want you to be well, have work/life flexibility, grow your career with us, and have the resources and support you need. Check out our comprehensive benefit offerings here in support of various dimensions of your wellbeing. 

This position has a starting salary in the mid 40s. Weekend work will sometimes be required.

Intake & Referral:

• Participate on a team rotation to perform client intake during specific days/shifts per HRC operations, as assigned.
• Conduct initial HRC screening process to determine eligibility for program services, providing assessment, intake and enrollment where appropriate.
• Implement a seamless and efficient intake and referral process with a customer-centric approach; work in collaboration with other program case managers to support wraparound services where the need is identified.
• Responsible for the flow and management of all potential client calls.
• Maintain information and referral data log, client waiting list and data input into approved NVFS software. Maintain and perform data entry to ensure that client data is unduplicated.

Food Stocking & Distribution:

• Stock HRC shelves, freezers and refrigerators in a timely manner.
• Consistently maintain good stock rotation procedures to ensure items get rotated according to schedule in a timely fashion; this includes all perishable, frozen and non-perishable products.
• Conduct food donation pickups throughout the Prince William area.
• Drive agency vehicles to conduct single and multi-site pick-ups from various donors throughout the Prince William area; may require riding along with other assigned drivers at times to support pick-ups and unloading.
• Load inventory/products onto the trucks.
• Unload trucks upon return to the HRC.
• Process all food donations which includes:
• Sorting and weighing the items.
• Updating and maintaining inventory.
• Providing donor/vendor receipts.
• Moving and properly storing the inventory/product donations.
• Ensure that HRC client area is stocked in a timely manner and that items are ready for distribution to clients.
• Conduct US Foods donation pickups four (4) days a week, as needed, typically in rotation with other team members. These are physically and time intensive pickups which require:
• Loading a large volume of items at US Foods.
• Unloading all items at HRC.
• Weighing, sorting and placing the inventory in the warehouse.
• Work collaboratively with SERVE Shelter’s kitchen staff to ensure that food on the shelter’s menu is available.
• Stock food items for the Shelter in designated space.
• Weigh food and other items designated for the Shelter.
• Maintain accurate inventory tracking.
• Support all aspects of always ensuring and maintaining cleanliness of the HRC; this may include, but is not limited to cleaning of warehouse/refrigerator/freezer shelves, wiping spills, cleaning the floor, etc. Alert manager on duty of any issues or safety concerns.
• Assist in maintenance of agency vehicles which may include filling gas and driving vehicles to service appointments. Alert manager on duty of any issues or safety concerns.
• Assist with all seasonal programs and special projects as needed.
• Work collaboratively with volunteers and interns assigned to work in the HRC.

Your Background: We understand that you may obtain skills through a variety of professional, personal, educational, and volunteer experiences.

• Spanish, Dari or other language proficiency is highly desirable
• High School diploma or GED
• Must be reliable and punctual to ensure timely shift coverage
• Demonstrated customer service and interpersonal skills; ability to communicate in a friendly manner to a diverse population of clients, vendors/suppliers, volunteers, and staff
• Related experience in a warehouse, food distribution setting, or in food security service delivery a plus
• Ability to work independently and in a collaborative team environment
• Ability to respond to stressful situations in a flexible and professional manner
• Digital and technical proficiency, including working knowledge of Microsoft Office Suite
• Must be able to communicate effectively in English

Additional Requirements:

• Successful completion of background checks and drug screening required upon hire
• Must be able to lift at least 75 pounds
• Must be able to safely operate a vehicle, clear Motor Vehicle Record check and have a valid U.S. driver’s license in order to drive Agency vehicles
• Must be able to work evenings and weekends as pertaining to HRC operation hours

Working at Northern Virginia Family Services (NVFS) means doing work that matters every day because of the difference you will make in the lives of children and families in Northern Virginia. NVFS’ breadth, depth and scope of services offer the resources and support to ensure that everyone in need, at every stage of life, maximizes their potential and fully contributes to a thriving community. At NVFS, we value every team member’s contribution and our collective impact on our clients and the community. NVFS is an equal opportunity employer, E-Verify participant and drug-free workplace.