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Project Operations Assistant Jobs in Utica, NY (NOW HIRING)

Consigli Construction

Superintendent

Utica, NY

$98K - $129K/yr

Salary/Exempt Division: Field Operations Department: Field Operations Reports to: General ... Manage project budget requirements: * Assist the project manager in developing budgets and monthly ...

Consigli Construction

Superintendent

Utica, NY · On-site

$98K - $129K/yr

Salary/Exempt Division: Field Operations Department: Field Operations Reports to: General ... Manage project budget requirements: * Assist the project manager in developing budgets and monthly ...

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Project Operations Assistant information

See Utica, NY salary details

$13

$22

$31

How much do project operations assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for project operations assistant in Utica, NY is $22.01, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $24.81 per hour, depending on experience, location, and employer.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

How much is a project operations assistant paid?

The average salary for a project operations assistant ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Operations Assistant jobs in Utica, NY?

For Project Operations Assistant jobs in Utica, NY, the most frequently searched job titles are:

What job categories do people searching Project Operations Assistant jobs in Utica, NY look for?

The top searched job categories for Project Operations Assistant jobs in Utica, NY are:

What cities near Utica, NY are hiring for Project Operations Assistant jobs?

Cities near Utica, NY with the most Project Operations Assistant job openings:

Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Utica, NY as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $45,783 per year, or $22 per hour.

Administrative Assistant II

Bassett Healthcare Network

Cooperstown, NY • On-site

$20 - $27/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago

Bassett Healthcare rating

7.8

Company rating: 7.8 out of 10

Based on 43 frontline employees who took The Breakroom Quiz

108th of 898 rated healthcare providers

Job description

The best thing about this role
Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible.
What you'll do
The Administrative Assistant performs a variety of confidential functions to support the Department Manager and Administration Staff. The Administrative Assistant is responsible for performing various administrative, secretarial and clerical duties. The Administrative Assistant understands and follows the organization's policies, procedures and standards. The Administrative Assistant participates in the department's performance improvement plan and attends select committee meetings for proper recording/follow up of activities.
  • Provides high quality and confidential administrative support to assigned providers.
  • Based upon observations and feedback from provider, answers, screens and triages telephone calls in a positive, professional and helpful manner, always utilizing the Bassett three-part greeting.
  • Takes detailed and accurate messages consistently in the established format and assures that any required follow-through occurs within an acceptable time-frame as observed by manager and providers.
  • Accurately types all memoranda, reports and correspondence as requested, maintaining knowledge in all necessary computer programs to best support clinical operations as observed by manager.
  • Accurately utilize IDX and Microsoft Outlook computer programs as trained to manage provider schedules and schedule patients as needed as observed by manager.
  • Maintains accurate calendars for providers and, in accordance with department policies, coordinates all related paperwork for meetings, time off and travel for providers; completeness, timeliness and accuracy shall be based upon feedback from providers and observation by manager.
  • Incoming correspondence is processed in a timely and confidential manner as observed by manager and utilizing peer feedback.
  • Utilize good time management skills by prioritizing work/projects, communicating status of on-going tasks/projects to providers and manager and by completing work in a timely manner as observed by manager and providers.
  • Processes all clinical paperwork (dictation, labs, pathologies, prescriptions) accurately with no more than 3 exceptions per year, as measured by feedback from providers.
  • Provides other administrative support as needed or requested to ensure quality support and continuous improvement of clinical operations.
  • Schedules outpatient appointments via telephone request directly from patients and referring providers, or off of reminder lists and bump lists (including patients with special indicators such as resistant
    organism, and including confirmation of patient's demographic information) according to departmental protocols and in compliance with the quality assurance reviews.
  • Cross-trains in all appropriate scheduling and reception functions and locations as determined through departmental training schedules and implemented by Supervisor.
  • Initiates and coordinates with all appropriate entities (departments, physicians, etc....) the scheduling of various procedures along with any required pre-procedure appointments or post-procedure follow-up.
  • Communicates with various departments and coordinates appointments for diagnostic testing such as (but not limited to) MRI, CT scans, bone scans and laboratory testing.
  • Collects and records all pertinent information for obtaining authorization for diagnostic testing, including ICD-9 codes, progress notes, and historical information as required based upon site of service or urgent circumstances.
  • Actively promotes the delivery of quality health care through continual learning, proactive communications and encouraging teamwork.
  • Pro-actively resolves problems and makes decisions within scope of authority as observed by manager and providers.
  • Supports and cross-coverage for other staff willingly as requested or as needed, ensuring adequate coverage during staff vacations and time-off.
  • Presents a positive image of Bassett Medical Center through professional appearance and behavior as observed by manager and providers.
  • Always ensures the confidentiality of protected health information, understanding patient privacy rights and Patient Bill of Rights.
  • Always discusses patient care issues privately and quietly at work only and reads medical documentation on a need-to-know only basis in order to accomplish a specific task.
  • Receives requests from various internal and external sources and schedules appointments in accordance with departmental guidelines.
  • Serves as a liaison between the Department and the health insurance plans during the review process, facilitating communication and adhering to Department policy and procedure for timeliness of review,
    decision and determinations as observed by a supervisor.
  • Acts as a receiving point for patient concerns and complaints, accurately identifies unresolved issues that have the potential to adversely affect patient care, and refers issues and conflicts on to a supervisor/manager or provider as measured by direct supervisory observation and co-worker
    feedback. Responds to the patient/families or refers to a supervisor/manager or provider as appropriate depending upon circumstances.
  • Communicates care plans and scheduled appointments to patients/families. Responds to patients/families within 24-72 hours or as appropriate based upon the circumstances
  • Assumes responsibility for continuing education by maintaining competency in programs required for daily responsibilities, including clinical information systems, office automation systems and insurance
    issues.
  • Attends required in-services as requested by supervisor.
  • Identifies need for computer training or refresher courses and attends as necessary
  • Attends 85-90% of all staff meetings, reviewing minutes of any meetings missed with no more than 1 exception per year as measured by supervisory audit.
  • Maintains job specific knowledge and proficiency (may include FSC, scheduling, charge coding

What we need from you
Education:
  • High School Diploma or GED, preferred
  • Administrative Assistant Training or AAS degree, preferred

Experience:
  • Minimum 2 years of departmental administrative assistant experience, preferred

Skills:
  • Accuracy
  • Attention to Detail
  • Communication
  • Computer Skills
  • Conflict Resolution
  • Creative Thinking
  • Critical Thinking
  • Interacting with People
  • Maintain Confidentiality
  • Maintain Files
  • Office Administration
  • Reliability
  • Time Management

Physical Requirements:
  • Sedentary Work - Exerting up to 10 lbs of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking or standing are required only occasionally, and all other sedentary criteria are met.
  • Occasional lifting, pulling, reaching, pushing, standing, stooping, visual acuity (color, depth, perception), walking, fit testing.
  • Frequent talking
  • Constant typing/ clerical/ dexterity, hearing, repetitive motion, seeing/monitor/computer use

Hazards:
  • Occasional bodily fluids/bloodborne exposure

Working Conditions:
  • Occasional noise, dust

Total Rewards
Bassett Healthcare Network's commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett. Our generous benefits offerings include:
  • Paid time off, including company holidays, vacation, and sick time
  • Medical, dental and vision insurance
  • Life insurance and disability protection
  • Retirement benefits including an employer match
  • And more!

Specific benefit offerings may vary by location and/or position.
Pay Range
Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. The above compensation range represents a good faith belief of the compensation range by Bassett Healthcare Network, and its entities and affiliates, at the time of this posting or advertisement.
Pay Range Minimum:
USD $21.96/Hr.
Pay Range Maximum:
USD $32.95/Hr.
We love the difference people bring
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.

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