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Project Operations Assistant Jobs in Plainfield, IL

HDR

Assistant Project Manager

Chicago, IL · On-site

HDR is currently seeking an Assistant Project Manager for our Building Engineering Services ... Work with the Project Manager, Accounting, Operational and Business leadership for periodic project ...

HDR

Assistant Project Manager

Chicago, IL · On-site

HDR is currently seeking an Assistant Project Manager for our Building Engineering Services ... Work with the Project Manager, Accounting, Operational and Business leadership for periodic project ...

The University of Chicago

Project Assistant IV

Chicago, IL · On-site

$23.71 - $34.72/hr

Responsibilities: * Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming. * Provide clerical support for assigned ...

HDR

Assistant Project Manager

Chicago, IL · On-site

In the role of Assistant Project Manager, we'll count on you to: * Coordinate work of single or ... Work with the Project Manager, Accounting, Operational and Business leadership for periodic project ...

RE Management Solutions

Be Seen First

Assistant Project Manager - Construction

Lombard, IL · On-site

$65K - $85K/yr

INTRODUCTION RE Management Solutions (REMS) currently has an opening for an Assistant Project ... We operate with a foundation of Client Advocacy, Operational Excellence, Professional Mastery ...

HDR

Assistant Project Manager

Chicago, IL · On-site

In the role of Assistant Project Manager, we'll count on you to: * Coordinate work of single or ... Work with the Project Manager, Accounting, Operational and Business leadership for periodic project ...

RE Management Solutions

Be Seen First

Assistant Project Manager - Construction

Lombard, IL · On-site

$65K - $85K/yr

INTRODUCTION RE Management Solutions (REMS) currently has an opening for an Assistant Project ... We operate with a foundation of Client Advocacy, Operational Excellence, Professional Mastery ...

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Plainfield, IL

Project Operations Assistant information

See Plainfield, IL salary details

$13

$21

$30

How much do project operations assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for project operations assistant in Plainfield, IL is $21.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $23.65 per hour, depending on experience, location, and employer.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in Plainfield, IL? For Project Operations Assistant jobs in Plainfield, IL, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Plainfield, IL look for? The top searched job categories for Project Operations Assistant jobs in Plainfield, IL are:
What cities near Plainfield, IL are hiring for Project Operations Assistant jobs? Cities near Plainfield, IL with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you

Contracts & Commissions Administrative Assistant

Baird & Warner

Chicago, IL • On-site

$40K - $45K/yr

Other

Medical, Dental, Vision, PTO

Posted 28 days ago

Job description

About Baird & Warner Real Estate
Behind every great company is a culture created by the professionals who work there. It's what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we've stayed true to the belief that when you give people the support they need, amazing things happen. That's why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose - making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are seeking a detail-oriented and proactive Contracts & Commissions Administrative Assistant to join our team. This role plays a critical part in supporting our Contracts, Escrow, and Commissions processes, ensuring accuracy, timeliness, and smooth communication across departments.
Location: Chicago
Hours: Monday-Friday 8:30am-5pm Hybrid schedule (4 days in office required)
Key Responsibilities:
Escrow & Transactions Support
  • Manage all escrow-related tasks, including mass postings, cancels, and escrow check dashboards.
  • Verify daily check dashboard against bank deposits.
  • Assist with outgoing relocation processing as needed.
  • Handle Dotloop email reviews for sorting and assigning.
  • Rental Data entry & Compliance review
  • Assistance with ordering Signs down for listings.
Commissions & Payments
  • Process miscellaneous payments (reimbursements, etc.).
  • Confirm checks have been cashed and provide assistance with check-related questions. (stop payments/ reissues.)
  • Prepare and balance reports for Accounting, ensuring all required checks are listed and delivered for scanning.
  • Coordinate bulk wires and mailing of checks.
  • Investigate and coordinate payment set up of incoming funds.
Administrative Operations
  • Assist in the scheduling of and handling of all in-office encounters including check pick up and drop off.
  • Manage incoming and outgoing mail, including FedEx packages.
  • Answer phones and assist with agent/staff inquiries in a timely, professional manner.
  • Support internal teams with check help, stop payments, and payment confirmations.
  • Special projects as outlined by management.
Skills & Qualifications
  • Strong attention to detail and organizational skills.
  • Ability to manage multiple priorities and deadlines.
  • Proficiency with spreadsheets, reporting, and math calculations.
  • Comfort with handling sensitive financial data with confidentiality.
  • Prior experience in escrow, commissions, real estate, or administrative operations preferred.
  • Strong communication and problem-solving skills
What We Offer
  • A supportive and collaborative team environment.
  • Opportunities for professional growth in real estate operations and finance.
  • Competitive compensation and benefits package.

Salary Range:
$40,000-$45,000
Benefits
Medical, dental, vision, PTO, VTO

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