Project Managers Assistant Jobs in Rochester, NY

CHENEGA FACILITIES MANAGEMENT, LLC.

Batavia, NY

The Assistant Project Manager directly supervises the Operations & Maintenance and Janitorial department functions to ensure contract requirements are fulfilled.

• Collaborate with the Project Manager to be the primary authority in all matters of daily and emergency operations.
• Direct the duties and activities of the O&M department and oversee subcontract for the Janitorial department.
• Maintain and monitor all personnel and subcontractors on-site under established BFDF standards of conduct.
• Monitor weekly departmental expenditures, budget control, assigns purchase order numbers, and tracks on MP2 system.
• Responsible for monthly corporate expense reports for his P-Card usage
• Responsible for work reception, planning, estimating, scheduling, and assigning as well as analyzing and reporting work status and performance.
• Manage and utilize the HxGN/Infor CMMS to control scheduled and unscheduled services effectively and efficiently, ensuring that personnel with the proper skills and training are assigned
• Develop and maintain the Preventative Maintenance schedule.
• Maintain & control the HVAC Cooling Tower Legionella program & records
• Manage of all non-key subcontractors.
• Interface with facility occupants.
• Assess work requirements and committing labor and resources to accomplish scheduled and unscheduled tasks.
• Assist in implementation, application, and updating the Quality Control program.
• Maintain all material safety data sheets (MSDS).
• Inventory all incoming materials, supplies, and tools into the MP2 system.
• Track work orders and PM’s on the HxGN/Infor CMMS system
• Implement and perform weekly quality control inspections for each department.
• Responsible for overseeing and maintaining the janitorial parts ordering weekly, working with the janitorial department lead custodian
• Responsible for data entry of various deliverable contract items into the Chenega Share Point System
• Work with PM to ensure annual training requirements for all staff are completed.
• Ensure work is completed in a priority established by supervision and facility need and completed with a high degree of professionalism, quality and craftsmanship.
• Maintain a clean and orderly work area
• Ensure clerical tasks are up to date.
• Keep up to date on departmental and facility safety standards and local codes and policies.
• Other duties as assigned

• Associate's Degree OR
• Minimum two (2) years' equivalent experience.
• Minimum two (2) years’ experience at supervisory or management level in an institutional setting with a multi-functional background in all facility support departments

Knowledge, Skills and Abilities

• Ability to learn and use the Government Hexagon/INFOR Maintenance CMMS System
• Experience in operations, maintenance or asset management.
• Experience in purchasing, budget, and quality control.
• Experience training, evaluating staff, and strong organizational skills.
• Ability to understand ISO and quality management system program level functions.
• Proficient in Microsoft Suite to include, Excel, Word and Outlook.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

• Associate's Degree OR
• Minimum two (2) years' equivalent experience.
• Minimum two (2) years’ experience at supervisory or management level in an institutional setting with a multi-functional background in all facility support departments

Knowledge, Skills and Abilities

• Ability to learn and use the Government Hexagon/INFOR Maintenance CMMS System
• Experience in operations, maintenance or asset management.
• Experience in purchasing, budget, and quality control.
• Experience training, evaluating staff, and strong organizational skills.
• Ability to understand ISO and quality management system program level functions.
• Proficient in Microsoft Suite to include, Excel, Word and Outlook.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.