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Project Managers Assistant Jobs in Rochester, NY

ALS

Project manager assistant

Rochester, NY · On-site

$21/hr

The primary purpose of this position is to assist the project managers in reporting analytical data final reports, fielding customer phone calls/emails, preparing sample kit requests and reviewing ...

ALS

Project manager assistant

Rochester, NY · On-site

$21/hr

The primary purpose of this position is to assist the project managers in reporting analytical data final reports, fielding customer phone calls/emails, preparing sample kit requests and reviewing ...

Livingston Associates

Project Manager

Rochester, NY · On-site

$85K - $110K/yr

Lead project teams consisting of Assistant Project Managers, Project Engineers, Superintendents, subcontractors, and suppliers. * Establish project objectives, execution plans, and performance ...

Christa Construction LLC

Project Manager

Rochester, NY · On-site

$85K - $110K/yr

Provide leadership, mentoring, and support to Assistant Project Managers, Project Engineers, Superintendents, and other team members. * Procure and manage contracts, subcontractors, vendors ...

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Project Managers Assistant information

See Rochester, NY salary details

$31.6K

$72.1K

$114.9K

How much do project managers assistant jobs pay per year?

As of Aug 5, 2026, the average yearly pay for project managers assistant in Rochester, NY is $72,089.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,800.00 and $86,800.00 per year, depending on experience, location, and employer.

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.
What cities near Rochester, NY are hiring for Project Managers Assistant jobs? Cities near Rochester, NY with the most Project Managers Assistant job openings:
Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $72,089 per year, or $34.7 per hour.

Assistant Project Manager

Livingston Associates

Rochester, NY • On-site

$65K - $85K/yr

Full-time

Re-posted 11 days ago

Job description

Assistant Project Manager
Title: Assistant Project Manager
Location: Rochester, NY, Scottsville, NY
Reports To: Project Manager / Senior Project Manager
Compensation: $65,000 - $85,000 (depending on experience)
About the Company
CP Ward is a leading heavy highway and civil construction contractor specializing in transportation infrastructure, site development, utilities, earthwork, and public works projects throughout New York State. Our team is committed to delivering safe, high-quality projects while developing the next generation of construction leaders.
Position Summary
The Assistant Project Manager supports the successful planning, administration, and execution of heavy civil construction projects. Working closely with Project Managers, Superintendents, subcontractors, suppliers, and clients, this role assists with project documentation, cost control, scheduling, procurement, and communication to ensure projects are completed safely, on schedule, and within budget.
This position is ideal for an individual looking to develop a long-term career in construction project management.
Essential Responsibilities
Project Administration & Coordination
  • Assist Project Managers with project startup, planning, and closeout activities.
  • Maintain project files, contracts, subcontracts, RFIs, submittals, permits, and change orders.
  • Coordinate project communications among field personnel, clients, engineers, subcontractors, and vendors.
  • Attend project meetings and prepare meeting minutes and action items.
Cost Control & Financial Management
  • Assist in tracking project costs, quantities, production rates, and budget performance.
  • Review invoices, purchase orders, and subcontractor pay applications.
  • Support monthly cost projections, forecasting, and WIP reporting.
  • Identify potential cost impacts and communicate concerns to project leadership.
Scheduling & Procurement
  • Assist with project schedules and milestone tracking.
  • Coordinate material procurement and equipment needs.
  • Track delivery schedules and ensure timely availability of materials and resources.
Change Management
  • Assist in preparing and tracking change orders, claims, and contract modifications.
  • Maintain documentation supporting project changes and extra work.
Quality & Safety
  • Support implementation of company quality control standards.
  • Promote a culture of safety and ensure compliance with company and regulatory requirements.
  • Participate in project site visits and safety meetings.
Client & Stakeholder Relations
  • Maintain professional relationships with owners, engineers, inspectors, and subcontractors.
  • Provide timely project updates and assist with issue resolution.
Qualifications
  • Bachelor's degree in Construction Management, Civil Engineering, or related field preferred.
  • 1-5 years of construction project experience preferred.
  • Experience in heavy civil, highway, bridge, utility, or site construction is a plus.
  • Strong organizational and communication skills.
  • Proficiency with Microsoft Office Suite.
  • Experience with HCSS, Viewpoint, Procore, Primavera P6, Microsoft Project, or similar construction software preferred.
  • Ability to work effectively in both office and field environments.

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