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Project Managers Assistant Jobs in Florida (NOW HIRING)

Commercial Construction

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Senior Project Manager

Jacksonville, FL · On-site

$110K - $119K/yr

Provides mentorship, guidance, and development opportunities to Project Managers, Assistant Project Managers, and field personnel. * Leads project teams by establishing clear expectations ...

ShayCore, LLC

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Senior Project Manager - Commercial Construction

Jacksonville, FL · On-site

$125K - $150K/yr

Lead project teams including Project Managers, Assistant Project Managers, Superintendents, and field personnel. * Mentor junior staff and support professional development initiatives. * Conduct ...

Moss

Assistant Project Manager

Fort Lauderdale, FL · On-site

Moss' Assistant Project Managers manage preconstruction services by reviewing Design Documents, identifying key Subcontractors, investigating sites, analyzing labor markets, identifying long-lead ...

Corvant

Project Manager I

Delray Beach, FL

Lead and mentor project teams, including assistant project managers, field staff, and subcontractors. Develop manpower plans in collaboration with field teams and monitor the productivity of all ...

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Project Managers Assistant information

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

Can I be a project managers assistant with no experience?

Yes, entry-level project management assistant roles often do not require prior experience and focus on organizational skills, communication, and basic knowledge of project management tools. Candidates may need a relevant diploma or certification and should be willing to learn on the job.

What cities in Florida are hiring for Project Managers Assistant jobs?

Cities in Florida with the most Project Managers Assistant job openings:

Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Florida as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 66% Physical, 2% Hybrid, and 32% Remote job distribution.

Senior Project Manager

Jacksonville, FL • On-site

Commercial Construction
See more jobs at Commercial Constructionexternal

$110K - $119K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

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Job description

This position is based in Jacksonville, Florida. Candidates must currently reside in the Jacksonville area or be within a reasonable commuting distance. This is an on-site position and is not eligible for remote work. Relocation assistance is not available, and only local candidates will be considered.

Project Managers are responsible for the successful leadership and execution of large-scale, complex construction projects from pre-construction through completion. This role oversees all phases of project delivery, ensuring projects are completed safely, on schedule, within budget, and in alignment with company standards and client expectations. This position is responsible for managing projects of increased size, complexity, and risk while providing strategic leadership to project teams, clients, subcontractors, and internal stakeholders. This position requires extensive construction knowledge, strong leadership capabilities, and the ability to navigate complex project challenges while driving successful outcomes.

  • Successfully performs all responsibilities of the Project Manager role while taking on additional leadership, mentorship, and advanced project management responsibilities associated with large-scale and complex construction projects.
  • Leads the planning, execution, and successful completion of large commercial construction projects with significant scope, budget, schedule, and stakeholder requirements.
  • Provides strategic oversight and direction throughout all phases of construction, including pre-construction, procurement, execution, and project closeout.
  • Provides mentorship, guidance, and development opportunities to Project Managers, Assistant Project Managers, and field personnel.
  • Leads project teams by establishing clear expectations, accountability, and solutions-focused problem solving.
  • Trains and supports project teams and field personnel to ensure consistent execution of company standards and best practices.
  • Possesses advanced knowledge of permitting processes, Notices of Commencement (NOC), Notices of Termination (NOT), and effectively communicates with city officials, inspectors, and regulatory agencies.
  • Maintains advanced knowledge of the Florida Building Code, EPA requirements, and other applicable construction standards.
  • Reviews project plans, specifications, schedules, and budgets to identify risks, opportunities, and constructability concerns during the pre-construction phase.
  • Leads constructability reviews and provides recommendations to improve project execution, cost efficiency, schedule performance, and overall project success.
  • Effectively manages project risks, resolves complex issues, and demonstrates the ability to successfully recover troubled or high-risk projects.
  • Evaluates the performance and development of Project Managers, Assistant Project Managers, and field personnel.
  • Responsible for conducting PM/APM training and supporting continued professional development within the team.
  • Identifies and implements continuous improvements to company processes, procedures, and operational efficiencies.
  • Builds and maintains strong relationships with owners, clients, subcontractors, consultants, and project stakeholders.
  • Participates in the interviewing, hiring, and selection process for Project Managers and key project personnel.
  • Maintains knowledge of industry trends, construction technology, and best practices to support company growth and innovation.

Qualifications and Education Requirements

  • Minimum of 10+ years of experience in construction project management, with demonstrated success managing large-scale, complex commercial construction projects from pre-construction through completion.
  • Proven ability to successfully lead complex projects with significant budgets, schedules, and multiple stakeholders.
  • Demonstrated ability to lead teams by providing direction, mentorship, and problem-solving solutions rather than simply managing tasks.
  • Advanced knowledge of construction processes, project management principles, scheduling, budgeting, and cost control.
  • Strong understanding of subcontractor management, contract administration, client relations, and risk mitigation.
  • Experience managing multiple concurrent projects or highly complex individual projects.
  • Working toward or maintaining an approved industry certification of choice.
  • Strong leadership, communication, organizational, and decision-making skills.
  • Ability to effectively prioritize and manage competing demands while maintaining quality, safety, and project performance standards.