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Project Managers Assistant Jobs in California (NOW HIRING)

PSG Global Solutions

Project Assistant

San Diego, CA · On-site

Record minutes from Project Manager meetings * Answer phones and direct calls * Read and sort ... Occasional project assistance for managers * Assist in Power point presentations * Utilize Access ...

BKF

Transportation Project Assistant

Redwood City, CA · On-site

$30 - $40/hr

Responsibilities: * Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc ...

BKF

Transportation Project Assistant

Walnut Creek, CA · On-site

$30 - $40/hr

Responsibilities: * Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc ...

BKF

Transportation Project Assistant

Oakland, CA · On-site

$30 - $40/hr

Responsibilities: * Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc ...

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Project Managers Assistant information

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.
What cities in California are hiring for Project Managers Assistant jobs? Cities in California with the most Project Managers Assistant job openings:
Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in California as of August 2026, with employment types broken down into 76% Full Time, 20% Part Time, 2% Temporary, and 2% Contract. Highlights an 73% Physical, 3% Hybrid, and 24% Remote job distribution.

eDiscovery Project Manager

Davis Wright Tremaine LLP

Los Angeles, CA • On-site, Remote

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Davis Wright Tremaine rating

9.5

Company rating: 9.5 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

3rd of 34 rated law firms

Job description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an eDiscovery Project Manager to join our team in our Seattle, Portland, San Francisco, Los Angeles, New York, or Washington D.C. offices.
This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices.
The Practice Support eDiscovery Project Manager ("Project Manager") will guide and support Davis Wright Tremaine's legal teams by providing exceptional litigation support and eDiscovery services, ensuring quality and timeliness of each project. Project Managers work directly with the legal teams on assigned matters through all-phases of the litigation lifecycle. Project Managers also work with other members in the practice support department, including the Practice Support Analysts, to collaborate on solutions for eDiscovery projects, and provide work to those team members while confirming proper specifications for the completion of each project. Project Managers may also assist with and/or provide additional support on other matters as requested.
Project Managers are liaisons between the legal teams and the practice support department. Project Managers assist with the coordination of all-phases of eDiscovery for a matter, from preservation and collection through production of electronically stored information ("ESI"). Project Managers utilize their judgement, knowledge and experience to provide support in developing eDiscovery recommendations, plans, cost estimates, budgets, and procedures and specifications for case-specific projects.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
Project Management Support
  • Provide practice support project management to legal teams, including:
  • Consultation with case teams and clients regarding e-discovery, including early case assessment, forensic collections, processing, culling and filtering, document reviews, productions, and database administration
  • Create cost estimates, budgets and time estimates for the completion of various tasks over the course of discovery
  • Collaborate and consult on preservation and collection of ESI, including communications with internal client information technology professionals, as required
  • Provide and assist with technical support, including database design, loading data into review platforms, running searches and providing back-end operational support as needed
  • Identify and engage third-party service providers, in conjunction with the Practice Support Director and/or Practice Support Manager
  • Assist with developing and vetting applicable search terms and/or deployment of analytics as required on specific matters
  • Assist with and develop appropriate document review protocols, direct document reviews
  • Assist legal teams with preparations for CR 26 meet and confer conferences, and provide insight and/or samples of language for use in developing instructions for the production of ESI in response to discovery requests and/or inclusion within ESI court orders and/or protective orders
Department Support
  • Manage multiple matters and projects from collection through trial
  • Understand, contribute, improve, and evangelize department practices and procedures
  • Harness creativity and collaboration with team members to innovate and solve litigation support challenges
  • Dedication to self-education regarding eDiscovery industry news, technologies, and other practice support topics
  • Provide input and training to legal teams to promote understanding and acceptance of technology
  • Provide visibility to legal teams as a "go-to" person for practice support solutions
  • Advanced knowledge of Relativity and understanding of other eDiscovery platforms, including the integration of other eDiscovery platforms within Relativity
  • Basic understanding of the Electronic Discovery Reference Model ("EDRM") and various phases of litigation matters
  • Work with the practice support department to implement features in Relativity for legal teams
  • Work as a key member of the practice support department to improve firm-wide procedures and practices across the firm, including department initiatives and workload/workflow within the practice support department
  • Provide off-hours support, as needed and necessary

Join us if you have:

  • Bachelor's Degree and/or paralegal degree or certificate and 7+ years of related work experience, or equivalent
  • Superior knowledge and capabilities operating litigation technology systems and platforms, with specific emphasis in Relativity
  • Knowledge and general understanding of various technical applications, including file formats and data types, media sources, ephemeral data (e.g. external media sources, social media, mobile devices, etc.) and other asymmetrical data sources
  • Technology certifications such as ACEDS, Relativity Certified Administrator, or other eDiscovery-related certifications are strongly encouraged
  • Advanced knowledge of industry-standard applications and trending best practices, in conjunction with excellent project management skills, including planning, organization, and execution of practice support projects
  • Exceptional attention to detail and the ability to work within scheduling constraints in high-pressure situations
  • Ability to handle multiple priorities and work under tight deadlines with minimal supervision
  • Excellent communication skills and high emotional IQ in order to interact with all levels of the legal team, especially when providing opinions and making decisions relating to practice support and eDiscovery issues
  • Initiative and "can-do" attitude with the ability to anticipate issues and exercise mindful and productive responses
  • Keen desire to learn in a continuously evolving and developing technology-based landscape

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What's in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:
  • Choice of health and vision insurance plans
  • 2 paid volunteer days for qualifying community service work
  • Dental plan
  • Fertility and adoption benefit
  • Paid sabbatical after 13 years of service
  • Tuition reimbursement
  • Commuter benefits
  • Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Washington State
The annualized salary range for this position in Washington is $139,000 to $163,000.Actual pay will be adjusted based on the candidate's education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.
California
The annualized salary range for this position in Los Angeles is $144,000 to $166,000; and in San Francisco is $158,000 to $185,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.
New York
The annualized salary range for this position in New York City is $156,000 to $182,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.
District of Columbia
The annualized salary range for this position in Washington D.C. is$147,000 to $170,000.Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.
Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success.Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement.Learn more about the firm's commitment to DEI here:www.dwt.com/dei.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com.
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Employment Type: Full-Time

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