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Project Manager Virtual Assistant Jobs in New York

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Assistant Project Manager

Milltown, NJ · On-site

Description The Assistant Project Manager will: Support Project Managers throughout all phases of construction projects Assist with project scheduling, coordination, and day-to-day project ...

HIKINEX

Assistant Project Manager

New York, NY · On-site

$75K - $100K/yr

Assistant Project Manager Luxury Residential Construction | NYC Tri-State Area Our client is a well-established General Contractor specializing in high-end residential construction and renovation in ...

Hikinex

Assistant Project Manager

New York, NY · On-site

$75K - $100K/yr

Assistant Project Manager Luxury Residential Construction | NYC Tri-State Area Our client is a well-established General Contractor specializing in high-end residential construction and renovation in ...

RXR

Assistant Project Manager

New York, NY · On-site

The Assistant Project Manager assists the team in overall project planning, scheduling, resource allocation, project accounting, and control, all while providing technical direction and ensuring ...

Batska Consulting

Assistant Project Manager

Melville, NY

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

Batska Consulting

Assistant Project Manager

Manhattan, NY · On-site

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

Batska Network

Assistant Project Manager

Melville, NY

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

Batska Network

Assistant Project Manager

Manhattan, NY · On-site

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

Batska Consulting

Assistant Project Manager

Bronx, NY

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

Batska Network

Assistant Project Manager

Bronx, NY

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

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Project Manager Virtual Assistant information

What is a project manager virtual assistant?

Project Manager Virtual Assistants are remote professionals who help manage and coordinate projects for businesses or individuals. They handle tasks such as scheduling, team communication, progress tracking, and ensuring deadlines are met, all while working virtually. These assistants often use project management tools and software to organize workflows, delegate tasks, and report on project statuses. Their goal is to keep projects on track and support clients in achieving their objectives efficiently and effectively.

What are the key skills and qualifications needed to thrive as a project manager virtual assistant, and why are they important?

To thrive as a Project Manager Virtual Assistant, you need strong organizational skills, time management abilities, and a solid understanding of project management principles, often supported by experience or certification such as PMP or CAPM. Familiarity with project management tools like Asana, Trello, or Monday.com, and proficiency in communication platforms such as Slack or Zoom, are typically required. Excellent communication, problem-solving, and adaptability help you coordinate remote teams and ensure projects run smoothly. These skills are crucial for maintaining project timelines, fostering collaboration, and ensuring successful delivery in a virtual environment.

What is the difference between Project Manager Virtual Assistant vs Project Coordinator Virtual Assistant?

AspectProject Manager Virtual AssistantProject Coordinator Virtual Assistant
CredentialsBasic project management knowledge, certifications like CAPM or PMP (optional)Basic organizational skills, no specific certifications required
Work EnvironmentRemote, supporting project managers or clientsRemote, assisting project teams with coordination tasks
Employer & IndustryBusinesses, agencies, startups managing projectsOrganizations needing task coordination and scheduling
Search & Comparison IntentUnderstanding roles supporting project managementLooking for assistance with project tasks and scheduling

The Project Manager Virtual Assistant focuses on supporting project planning, tracking, and communication, often requiring some project management knowledge. The Project Coordinator Virtual Assistant primarily handles scheduling, task coordination, and administrative support. Both roles are remote and serve similar industries, but the Project Manager Virtual Assistant typically has a broader scope related to project oversight, while the Project Coordinator Virtual Assistant concentrates on day-to-day task management.

How does a project manager virtual assistant typically coordinate with remote teams and clients to ensure project milestones are met?

A Project Manager Virtual Assistant (PM VA) usually leverages digital collaboration tools like Slack, Trello, or Asana to facilitate communication and track progress among remote teams and clients. They schedule regular virtual check-ins, set clear expectations on deliverables, and proactively address any blockers that arise. Effective PM VAs are adept at time zone management and prioritize transparent updates, ensuring that project milestones are consistently met and stakeholders remain informed. This collaborative approach is vital for building trust and maintaining project momentum in a virtual environment.
What are popular job titles related to Project Manager Virtual Assistant jobs in New York? For Project Manager Virtual Assistant jobs in New York, the most frequently searched job titles are:
What job categories do people searching Project Manager Virtual Assistant jobs in New York look for? The top searched job categories for Project Manager Virtual Assistant jobs in New York are:
What cities in New York are hiring for Project Manager Virtual Assistant jobs? Cities in New York with the most Project Manager Virtual Assistant job openings:
Project Manager Virtual Assistant jobs near you
Infographic showing various Project Manager Virtual Assistant job openings in New York as of August 2026, with employment types broken down into 78% Full Time, 17% Part Time, and 5% Temporary. Highlights an 88% In-person, and 12% Remote job distribution.

Assistant Project Manager

GLOBAL FACILITY MANAGEMENT

Melville, NY

$26 - $28/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 15 days ago

Job description

WHO WE ARE
We’re Global Facility Management and Construction, an innovative and groundbreaking organization launched initially out of a studio apartment in 2004, now grown and expanded to a staff of 160 tasked with building and managing some of the most interesting and innovative properties throughout the continent.

We’re looking to build the best team in the biz, and we’re actively seeking high performing, highly engaged teammates with an entrepreneurial spirit and a good sense of humor who can’t resist a challenge.

We strive every day to build an inclusive, equitable, dynamic, and engaging culture. We offer a rich and full suite of benefits and perks, from paid holidays and awesome team building activities to summer barbeques and celebrations, and of course, our employee appreciation program. As far as traditional benefits, we offer excellent health and dental coverage, life insurance and 401k, and a compelling PTO program.

Think you’ve got what it takes? Join our dynamic and engaged team today!

Assistant Project Manager - WHAT YOU’LL DO
Provide support to a team of project managers by successfully completing and managing multiple tasks throughout the numerous stages of managing projects.

Position Responsibilities:

  • Successfully manage multiple tasks to meet deadlines for submitting proposals.
  • Communicate and interface with the project manager throughout all phases of a project.
  • Assist in procuring pricing bids from pre-qualified subcontractors and technicians.
  • Complete all assigned project implementation tasks by set deadlines.
  • Training on Mold remediation will be ongoing you may be asked to attend training and seminars and be cross trained.
  • Assist in coordinating project scheduling requirements with contractors, Landlord agents, and Clients. Utilize the Global software management system GEMS to ensure all projects are properly documented and status updated throughout all project phases up to and including submittal of change orders and invoices.
  • Learn Client software management systems and successfully utilize per Client requirements.

Skills and Experience:

  • Flexible and adaptable on daily task prioritization
  • Positive team-oriented attitude required
  • Decision making based on data and analysis
  • Ability to switch task easily and quickly process information
  • Ability to successfully manage to tight deadlines
  • Articulate in both written and spoken communication
  • Experience with Microsoft Excel, Word, PowerPoint, OneNote and keyboarding skills
WHO YOU ARE

Position Title:     Assistant Project Manager Coordinator

Department:      Construction
FLSA Status:        Non-Exempt
Reports To:         Team Leader

About You:
You have High School/College experience or related industry experience under your belt working in a dynamic and fast paced office environment. You work well on your own, yet love contributing to a team, and you’ve got great flexibility, initiative and amazing judgement.

Does this sound like you, and the career you want to build for yourself? Join us and apply today!

At Global, we don’t just accept difference — we celebrate it, we support it and thrive on it for the benefit of our employees, our service, and our community. Global Facility Management is proud to be an equal

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