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Project Manager Personal Assistant Jobs in California

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Personal Assistant

San Francisco, CA · On-site

... Manage all incoming and outgoing communication (e-mails, letters, etc) - Work with suppliers for ... as a personal driver/valet/messenger/whatever needs to be done - Make/order/prepare/summon ...

AdArt Company

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Executive Personal Assistant

Los Angeles, CA · On-site

$60K - $75K/yr

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant to ... Property management tasks related monthly HOA dues, banking and statement oversight, property tax ...

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Project Manager Personal Assistant information

What is a project manager personal assistant?

A Project Manager Personal Assistant is a professional who supports a project manager by handling administrative tasks, scheduling meetings, organizing project documentation, and facilitating communication among team members. They help ensure that projects run smoothly by managing the project manager's calendar, preparing reports, and coordinating logistics. Their role is essential for maintaining organization and efficiency, allowing the project manager to focus on higher-level project planning and decision-making.

What does a project manager personal assistant do?

A Project Manager Personal Assistant plays a crucial role in ensuring seamless project coordination by managing schedules, organizing meetings, and facilitating communication among team members and stakeholders. They often prepare agendas, take meeting minutes, and follow up on action items, which helps keep the project on track. Additionally, they may assist with document management and provide logistical support for project-related activities, making them an indispensable part of the project management process. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

What skills and qualifications are needed to thrive as a project manager personal assistant?

To thrive as a Project Manager Personal Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative support, often backed by experience or relevant business qualifications. Familiarity with project management software (such as Asana or Trello), office suites, and scheduling tools is typically required. Proactive communication, multitasking, and discretion are vital soft skills that set top performers apart in this role. These capabilities ensure that projects run smoothly, deadlines are met, and the project manager can focus on high-level tasks without administrative disruptions.

What are popular job titles related to Project Manager Personal Assistant jobs in California?

For Project Manager Personal Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Project Manager Personal Assistant jobs in California look for?

The top searched job categories for Project Manager Personal Assistant jobs in California are:

What cities in California are hiring for Project Manager Personal Assistant jobs?

Cities in California with the most Project Manager Personal Assistant job openings:

Project Manager Personal Assistant jobs near you
Infographic showing various Project Manager Personal Assistant job openings in California as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 79% Physical, 3% Hybrid, and 18% Remote job distribution.

KP831 - Full-Time Personal Assistant - Atherton, CA

British American Household Staffing

Atherton, CA • On-site

$150K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

A seasoned Personal Assistant is sought to primarily support the female principal in a dynamic, fast-paced private household. This is a high-level role requiring excellent judgment, discretion, organization, and the ability to anticipate needs before they arise. The ideal candidate will serve as an extension of the Chief of Staff—someone who can confidently manage projects, solve problems independently, and ensure the principal's personal life operates effortlessly. The goal is to become a trusted deputy who can take ownership of responsibilities with minimal oversight. This is a busy family household with young children, so the ideal candidate will genuinely enjoy working in a family-centered environment. They should be comfortable with the dynamic nature of a private home, able to adapt to changing priorities, and understand that supporting the principals may occasionally involve child- and family-related logistics as part of the overall role. An experienced Personal Assistant who thrives in a fast-paced private environment and is excited to become an indispensable operational partner to the Chief of Staff and the family's support team is best suited to this role.

Schedule

  • Primarily Monday through Friday
  • Flexibility is essential
  • Willingness to occasionally work early mornings, evenings, weekends, and holidays as required

  • Provide comprehensive personal support to the female principal
  • Manage complex calendars and scheduling
  • Coordinate personal appointments and household logistics
  • Arrange detailed domestic and international travel itineraries
  • Handle personal projects from start to finish
  • Liaise with vendors, household staff, and outside professionals
  • Coordinate special events and family logistics
  • Track ongoing projects and ensure timely completion
  • Anticipate needs and proactively solve problems before they arise
  • Act as a trusted deputy to the Chief of Staff, managing responsibilities independently whenever possible

Ideal Candidate:

  • Extensive experience supporting high-net-worth individuals or executives
  • Exceptional organizational and project management skills
  • Outstanding written and verbal communication
  • Calm under pressure with excellent problem-solving abilities
  • Highly discreet and trustworthy
  • Professional, polished, and service-oriented
  • Able to manage multiple priorities without sacrificing attention to detail
  • Comfortable working within a fully staffed household and collaborating across teams
  • Self-starter with a proactive mindset who requires minimal direction

  • Starting compensation of $150,000+, DOE
  • Medical insurance with 70% employer-paid premium
  • Optional dental and vision coverage available at employee expense
  • 401(k) plan available (no employer match)
  • Two weeks of paid time off
  • Federal holidays
  • Generous discretionary bonus opportunity
British American Household Staffing logo

About British American Household Staffing

Sourced by ZipRecruiter

British American Household Staffing was founded to provide household staffing solutions. Our team of expert recruiters offer an efficient and discreet service by gaining a thorough understanding of clients’ staffing or childcare needs and meeting those needs with rigorously interviewed and screened candidates. Our goal is to facilitate placements that result in client contentment and candidates that can look forward to long-term job satisfaction. For peace of mind, we are licensed as a recruiter by the DCA and are bonded.

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

NY, US

Year founded

2012

Social media

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