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Project Manager Personal Assistant Jobs in Encinitas, CA

Hill Construction Company

Assistant Project Manager

San Diego, CA · On-site

$75K - $110K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Project Engineers & Assistant Project Managers (APM) assist the Project Manager and Project Superintendent in bidding, tracking down subcontractor releases, project billings, helping with RFIs ...

RimePro Inc

Assistant Project Manager

San Diego, CA

$85K - $125K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Summary A growing general contractor is seeking an Assistant Project Manager to support ground-up multifamily construction projects from preconstruction through closeout. This role works closely with ...

Hill Construction Company

Assistant Project Manager

San Diego, CA · On-site

$70K - $97K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Project Engineers & Assistant Project Managers (APM) assist the Project Manager and Project Superintendent in bidding, tracking down subcontractor releases, project billings, helping with RFIs ...

SitelogIQ

Assistant Project Manager

San Diego, CA

$80K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Assistant Project Manager works with our West Business Unit and will be located in Southern California with the ability to travel to client sites on a weekly basis. The Assistant Project Manager ...

SitelogIQ

Assistant Project Manager

San Diego, CA

$80K - $100K/yr

Our Assistant Project Manager works with our West Business Unit and will be located in Southern California with the ability to travel to client sites on a weekly basis. The Assistant Project Manager ...

Ecolab

Account Manager - Personal Care

San Diego, CA

$118K - $177K/yr

  • Medical

  • Retirement

The Account Manager - Personal Care position is the perfect blend of all these opportunities. At ... Report on project status and team performance capability to cross functional team members and site ...

Wu & Associates, Inc.

Be Seen First

Assistant Project Manager

San Diego, CA · On-site

$60K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

Description We are seeking qualified candidates for the position of Assistant Project Manager to support the estimating and project management of multiple concurrent construction projects throughout ...

CrunchCare

Family Assistant, La Jolla

La Jolla, CA

$28 - $32/hr

Taking ownership of miscellaneous household projects as they arise * Anticipating the family ... Experienced in a Family Assistant, House Manager, Personal Assistant, or similar household support ...

PLURAX LLC

Assistant Project Manager

San Diego, CA · On-site

Role Overview We are seeking a detail-oriented and proactive Assistant Project Manager to oversee our store operations. In this pivotal role, you will be responsible for managing inventory, ensuring ...

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All JobsProject Personal JobsProject Manager Personal Assistant JobsProject Manager Personal Assistant Jobs in Encinitas, CA

Project Manager Personal Assistant information

See Encinitas, CA salary details

$34.4K

$78.5K

$125.1K

How much do project manager personal assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for project manager personal assistant in Encinitas, CA is $78,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,500.00 and $94,500.00 per year, depending on experience, location, and employer.

What is a project manager personal assistant?

A Project Manager Personal Assistant is a professional who supports a project manager by handling administrative tasks, scheduling meetings, organizing project documentation, and facilitating communication among team members. They help ensure that projects run smoothly by managing the project manager's calendar, preparing reports, and coordinating logistics. Their role is essential for maintaining organization and efficiency, allowing the project manager to focus on higher-level project planning and decision-making.

What does a project manager personal assistant do?

A Project Manager Personal Assistant plays a crucial role in ensuring seamless project coordination by managing schedules, organizing meetings, and facilitating communication among team members and stakeholders. They often prepare agendas, take meeting minutes, and follow up on action items, which helps keep the project on track. Additionally, they may assist with document management and provide logistical support for project-related activities, making them an indispensable part of the project management process. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

What skills and qualifications are needed to thrive as a project manager personal assistant?

To thrive as a Project Manager Personal Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative support, often backed by experience or relevant business qualifications. Familiarity with project management software (such as Asana or Trello), office suites, and scheduling tools is typically required. Proactive communication, multitasking, and discretion are vital soft skills that set top performers apart in this role. These capabilities ensure that projects run smoothly, deadlines are met, and the project manager can focus on high-level tasks without administrative disruptions.

What are popular job titles related to Project Manager Personal Assistant jobs in Encinitas, CA?

For Project Manager Personal Assistant jobs in Encinitas, CA, the most frequently searched job titles are:

What job categories do people searching Project Manager Personal Assistant jobs in Encinitas, CA look for?

The top searched job categories for Project Manager Personal Assistant jobs in Encinitas, CA are:

What cities near Encinitas, CA are hiring for Project Manager Personal Assistant jobs?

Cities near Encinitas, CA with the most Project Manager Personal Assistant job openings:

Project Manager Personal Assistant jobs near you
Infographic showing various Project Manager Personal Assistant job openings in Encinitas, CA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 16% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $78,476 per year, or $37.7 per hour.

Project Assistant / Coordinator

Borja Engineering & Construction

San Diego, CA • On-site

$20 - $24/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 3 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off

BORJA Engineering & Construction is seeking a passionate Project Assistant/Coordinator to join our integrated team of Project Managers, Project Engineers, and Superintendent. Our San Diego office is continuing to grow, and you’ll have the opportunity to be a central part of our expansion. You will have the opportunity to collaborate with team members on projects that are both local and across California, Nevada, and Arizona. Our clients are both public and privates o your career can take many different trajectories.
Duties & Responsibilities (But Not Limited)            
  • Manage and maintain calendars, scheduling meetings, and coordinating appointments using Microsoft Office (Teams) and Google Workspace (Google Meets).
  • Provide administrative support such as data entry, filing, proofreading documents, and maintaining organized records.
  • Proven experience in office management, administrative support, or clerical roles.
  • Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams), Google Workspace (Drive, Google Meets) , and data entry.
  • Experience with QuickBooks is preferred; familiarity with bookkeeping is a plus.
  • Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
  • Prior experience in customer service.
  • Strong phone etiquette skills and the ability to manage multi-line phone systems professionally.
  • Attention to detail with proofreading capabilities and high accuracy in data entry.
  • Ability to handle confidential information discreetly and maintain professionalism at all times.
  • Personal assistant supporting office or project functions is preferred. This position offers an engaging work environment where your organizational talents will contribute significantly to our team’s success.
  • Assist with performing basic office management duties.
  • Facilitate communication between team members and external stakeholders through effective organization and timely follow-up.
  • Support personal assistant tasks including calendar management, travel arrangements, and document preparation
  • Provide assistance and support for Project Management
    •  Project Directory Maintenance (Assigning Notification and Distr. Groups)
    • Flag Flow Down Requirements from Owner Contract to Subcontracts
    •  RFI Posting (After PM Review)
    •  FI Log follow up w/ Project Management Team
    •  Create Submittal Log with CM Platform
    • Request subcontractor submittals from subs.
    •  Submittal Posting (After PM Review)
    • Submittal Log follow up w/ Project Management Team
    •  Plan Overlays to Changes in Updated Plans from Architect
    •  Sub; Vendor Request for Pricing; Follow Up
    •  Owner Change Orders: Prepare, Issue, & collect
    •  Prepare drafts of Owner Billings
    • Owner Billings: Issue and Track
    •  Cost Plus Audit Preparation
    •  Fund Control
    • Cost Coding Material Supplier Invoices
    • Cost Coding DCI Labor Timecards
    •  Final Draft Owner Meeting Minutes
Technical Skills:
  • Microsoft Office (Word, Outlook, Excel, Power Point, Access, Teams etc.), PDF software (Adobe Professional), math skills, time management, work under pressure and meet deadlines, work independently and as part of a team.

Qualifications & Requirements
  • 2-4 years of construction administration experience/knowledge is preferred.
  • High school graduate
  • College Degree (Preferred not required)

'Work Remotely:  No

Job Type: Full-time / Part-Time
 Pay: $20 - 26 per hour (Based on Experience)
 Benefits:
  • 401(k) with matching 
  • Medical/Dental/Vision
  • Paid time off / Sick Leave
Schedule:
  • 20-40 hrs/week
  • Monday to Friday