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Project Manager Personal Assistant Jobs in Arizona

cookboardman

Assistant Project Manager

Phoenix, AZ · On-site

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials ...

SURE STEEL INC

Assistant Project Manager

Chandler, AZ · On-site

The Assistant Project Manager (APM) plays a key supporting role in this mission by helping drive project performance, coordination, and execution across preconstruction and field activities. Overview:

Helix Electric

Assistant Project Manager

Goodyear, AZ · On-site

Our electrical Assistant Project Manager assists their Project Manager on projects and is the liaison between the field and the office. They are responsible for defining the project's objectives by ...

Helix Electric

Assistant Project Manager

Goodyear, AZ · On-site

Our electrical Assistant Project Manager assists their Project Manager on projects and is the liaison between the field and the office. They are responsible for defining the project's objectives by ...

DP Electric

Assistant Project Manager

Tempe, AZ

The Assistant Project Manager supports the planning, execution, and closeout of electrical construction projects. This role assists Project Managers in managing workflow, budgets, scheduling, and ...

SARGENTI

Assistant Project Manager

Phoenix, AZ · On-site

$60K - $70K/yr

The Assistant Project Manager will be responsible for reviewing construction and /or architectural documents for new or existing projects in addition to the following responsibilities. Job Duties ...

Cook & Boardman

Assistant Project Manager

Phoenix, AZ · On-site

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials ...

Rosendin

Assistant Project Manager

Phoenix, AZ

The Assistant Project Manager is an entry-level project management position and is expected to learn and develop competency in the Essential Duties and Responsibilities. In addition, the APM is ...

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Project Manager Personal Assistant information

What is a project manager personal assistant?

A Project Manager Personal Assistant is a professional who supports a project manager by handling administrative tasks, scheduling meetings, organizing project documentation, and facilitating communication among team members. They help ensure that projects run smoothly by managing the project manager's calendar, preparing reports, and coordinating logistics. Their role is essential for maintaining organization and efficiency, allowing the project manager to focus on higher-level project planning and decision-making.

What does a project manager personal assistant do?

A Project Manager Personal Assistant plays a crucial role in ensuring seamless project coordination by managing schedules, organizing meetings, and facilitating communication among team members and stakeholders. They often prepare agendas, take meeting minutes, and follow up on action items, which helps keep the project on track. Additionally, they may assist with document management and provide logistical support for project-related activities, making them an indispensable part of the project management process. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

What skills and qualifications are needed to thrive as a project manager personal assistant?

To thrive as a Project Manager Personal Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative support, often backed by experience or relevant business qualifications. Familiarity with project management software (such as Asana or Trello), office suites, and scheduling tools is typically required. Proactive communication, multitasking, and discretion are vital soft skills that set top performers apart in this role. These capabilities ensure that projects run smoothly, deadlines are met, and the project manager can focus on high-level tasks without administrative disruptions.

What are popular job titles related to Project Manager Personal Assistant jobs in Arizona?

For Project Manager Personal Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Project Manager Personal Assistant jobs in Arizona look for?

The top searched job categories for Project Manager Personal Assistant jobs in Arizona are:

What cities in Arizona are hiring for Project Manager Personal Assistant jobs?

Cities in Arizona with the most Project Manager Personal Assistant job openings:

Project Manager Personal Assistant jobs near you
Infographic showing various Project Manager Personal Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 11% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Assistant Project Manager

cookboardman

Phoenix, AZ • On-site

Full-time

Posted 20 days ago

Job description

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and project deadlines while maintaining internal financial and operational standards. The APM serves as a key liaison between internal teams, vendors, installers, and customers in both the door/hardware and electronic security integration sectors.

Essential Functions

  • Support project managers in material procurement and order tracking to align with project timelines and construction schedules
  • Coordinate with vendors, manufacturers, and internal procurement to ensure timely delivery and accuracy of orders
  • Assist in managing project documentation, including submittals, RFIs, change orders, and closeout packages
  • Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes
  • Communicate proactively with general contractors, customers, suppliers, and internal departments in both verbal and written formats
  • Process change orders based on customer direction and site conditions, ensuring documentation and pricing are accurate
  • Create and maintain sales orders, fabrication work orders, and delivery schedules in accordance with internal processes
  • Perform job site visits as needed to support installation progress, verify field conditions, and assist in resolving site-specific issues
  • Support collection efforts by coordinating with project teams and clients on outstanding invoices or payment concerns
  • Prepare and submit required project closeout documentation including O&M manuals, warranties, and as-builts
  • Maintain organized project files and documentation to ensure contract compliance and audit readiness
  • Other duties as assigned to support project execution and customer satisfaction

Minimum Qualifications

  • High school diploma or equivalent; some college coursework in business or construction management preferred
  • Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word
  • Strong written and verbal communication skills for customer and team coordination

Knowledge, Skills, and Abilities

  • Excellent organizational and time management skills with the ability to multitask and prioritize effectively
  • Strong attention to detail and ability to follow through on assigned tasks
  • Self-motivated with a proactive approach to problem-solving and project coordination
  • Good mathematical and analytical skills for reviewing specifications and pricing
  • Basic understanding of commercial construction processes, especially related to doors, hardware, access control, and security systems, preferred
  • Familiarity with ERP, project management, or quoting software is a plus (e.g., Comsense, Procore, or similar), preferred

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