Project Coordinator Jobs in Foley, AL (NOW HIRING)

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Job Summary:

Provides technical, administrative support to Facility Project Manager in overseeing compliance with Airbus FMRE policies and procedures

Provides technical, administrative facility project management support to Facility and Project Managers across the NA facility portfolio.

Drives assigned facility management projects and programs end-to-end

Assists HQ Facility Manager with miscellaneous facility tasks as needed

Communicates effectively with all stakeholders using strong verbal and technical writing skills . Position based out of the Mobile Final Assembly Line facility.

Full Time (Location - Mobile, AL)

Technical Project Management Administrative Support

• Prepare project management reports and meeting minutes
• Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules
• Supports Facility Project Manager in improvement and building of standard facility project management procedures

Project Planning Services:

• Support project management team on projects and assignments.
• Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.
• Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
• Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.
• Provide administrative and record keeping support on behalf of assigned projects according to JLL's standards for document management.
• Collaborate directly with the Facility Project Managers and Project Coordinators to ensure schedule alignment portfolio wide with project milestones and objectives
• Perform schedule analysis to identify and mitigate risks
• In still appropriate change management and control, and provide status reports Conduct schedule reviews and contribute to the overall planning and execution of ongoing and new projects.
• Monitor progress and reporting on delays or schedule slippage for a range of projects Support Project Managers with project dossier establishment and approvals
• Monitor project spend using internal tools
• Use KPI's to measure vendor performance
• Identify potential financial or logistical risks before they impact projects Assist project managers in the execution of project related activities
• Reviews change requests to construction design and prepare recommendation for review/approval by Facilities Management
• Recommend and manage initiatives to improve service delivery considering both cost and quality
• Lead planning/scheduling meetings and attend project status meetings as required Address contractual and technical issues with the project team to ensure clear understanding of the project scope is maintained.
• Responsible for working with Project managers and coordinators to send out communications for campus outages and closures as required.
• Uses departmental software to maintain files and project information Promote safety culture across sites including with customers, subcontractors, suppliers and support EHS program requirements
• Assistance with other administrative tasks
• Maintains and supports project management tools, systems, and processes. Ensures best practices are being followed and the right resources are available to project managers. Coordinate Meetings
• Transcribe meeting minutes, punch lists and other project documentation Work with architects to deliver plans and drawings Assist in updating Schedules and Budgets
• Track Invoices
• Coordinate Vendors
• Produce quality Monthly Reports
• Assist in drafting RFPs
• Help ensure drawings meet client standards
• Proactively manage project-related issues on account or assignment
• Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides

Education/training:
Bachelor Degree or 5+ years of Facilities or Construction Experience

Years of relevant experience:
5+ years practical experience (Facilities, Real estate support, project management experience preferred)

Skills and knowledge:

• Strong interpersonal skills with the ability to interact with executive level internal & external clients Organizational & detailed oriented with the ability to prioritize and manage differing needs of the business
• Basic proficiency with Microsoft Office/ Google Suite products
• Knowledge of construction or commercial real estate industry
• Strong knowledge of Google Workspace
• Knowledge of Microsoft Project or equivalent project management tools
• Ability to work collaboratively with various teams and departments
• Ability to work with minimum supervision

Physical work requirements and work conditions:

• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.
• JLL Job Profile JLL is an Equal Opportunity Employer
• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to
• 30lbs/14kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Sitting: able to sit for long periods of time in meetings, working on the computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Standing: able to stand for discussions in offices or on the production floor.
• Travel: able to travel independently and at short notice.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.