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Project Billing Specialist Jobs (NOW HIRING)

Pappageorge Haymes Partners

Billing Specialist

Chicago, IL · On-site

$19.75 - $26.75/hr

Pappageorge Haymes Partners (PH) is seeking an Architectural Billing Specialist to join our team ... Lead monthly project billing and invoicing in alignment with contract terms and project schedules

Guidepost Solutions LLC

Billing Specialist

Washington, DC · On-site

$60K - $75K/yr

The Billing Specialist reports to the Senior Billing Analyst and maintains a key role on the ... Set-up new cases and projects in Microsoft Dynamics Great Plains and Business Central * Partner ...

Guidepost Solutions LLC

Billing Specialist

Washington, DC · On-site

$60K - $75K/yr

The Billing Specialist reports to the Senior Billing Analyst and maintains a key role on the ... Set-up new cases and projects in Microsoft Dynamics Great Plains and Business Central * Partner ...

LHH US

Billing Specialist

Mason, OH

$60K - $75K/yr

Billing Specialist Our client is seeking a detail-oriented Billing Specialist to join their team ... Review project documentation to verify billing accuracy and ensure charges are supported by ...

LHH US

Billing Specialist

Mason, OH

$60K - $75K/yr

Billing Specialist Our client is seeking a detail-oriented Billing Specialist to join their team ... Review project documentation to verify billing accuracy and ensure charges are supported by ...

Dycom Industries, Inc.

Billing Specialist

Harleysville, PA · On-site

$18.50 - $25/hr

Hourly Discover a more connected career At Parkside Utility Construction, as a Billing Specialist ... You will key, review, analyze, and resolve project billings. Connecting you to great benefits

Aston Carter

Billing Specialist

Saint Paul, MN · On-site +1

$32 - $35/hr

Work closely with project managers to generate accurate client billings for construction projects ... The Billing Specialist can work 100% remotely, with the option for candidates local to Minnesota to ...

Aston Carter

Billing Specialist

Saint Paul, MN · On-site

$32 - $35/hr

Work closely with project managers to generate accurate client billings for construction projects ... The Billing Specialist can work 100% remotely, with the option for candidates local to Minnesota to ...

Aston Carter

Billing Specialist

Saint Paul, MN · On-site

$32 - $35/hr

Work closely with project managers to generate accurate client billings for construction projects ... The Billing Specialist can work 100% remotely, with the option for candidates local to Minnesota to ...

IMTAS

Billing Specialist

Reston, VA

$20 - $27/hr

The Billing Specialist will be responsible for billing, accounts payable, reporting and project administration for the entire contract catalog. The Billing Specialist participates in the planning ...

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Project Billing Specialist information

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How much do project billing specialist jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for project billing specialist in the United States is $22.71, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $25.00 per hour, depending on experience, location, and employer.

How does a project billing specialist typically collaborate with project managers and accounting teams?

A Project Billing Specialist works closely with project managers to gather necessary billing information and ensure invoices accurately reflect project milestones and deliverables. They also coordinate with the accounting team to reconcile billing data, resolve discrepancies, and support month-end closing processes. Effective communication and attention to detail are essential, as the specialist often serves as a bridge between project execution and financial reporting, ensuring timely and accurate client billing.

What is a project billing specialist?

Project Billing Specialists are professionals responsible for managing and processing invoices, monitoring project budgets, and ensuring timely billing for services rendered on projects. They work closely with project managers, accounting teams, and clients to ensure accurate financial documentation and compliance with contractual agreements. Their tasks often include tracking project expenses, preparing billing statements, resolving discrepancies, and maintaining detailed financial records. This role is crucial for maintaining a project's financial health and ensuring timely revenue collection for organizations.

What is the difference between Project Billing Specialist vs Accounts Receivable Specialist?

AspectProject Billing SpecialistAccounts Receivable Specialist
CredentialsRelevant billing certifications, accounting knowledgeAccounting or finance certifications, similar billing knowledge
Work EnvironmentProject-based billing, client-focusedInvoice processing, payment collections
Employer & IndustryConstruction, consulting, IT servicesManufacturing, service industries, finance
Search & Comparison IntentBilling for projects, client invoicingManaging receivables, payment follow-up

The Project Billing Specialist focuses on invoicing clients based on project milestones and budgets, often working closely with project managers. The Accounts Receivable Specialist handles the collection of payments, manages overdue accounts, and maintains receivable records. While both roles involve billing and financial accuracy, their primary functions differ in scope and focus, making them distinct but related positions within financial operations.

What are the key skills and qualifications needed to thrive as a project billing specialist?

To thrive as a Project Billing Specialist, you need a strong background in accounting principles, attention to detail, and experience with project-based billing, often supported by a degree in finance, accounting, or business. Familiarity with ERP software, invoicing systems like SAP or Oracle, and proficiency in Excel are typically required. Excellent organizational skills, problem-solving abilities, and strong communication help you excel in managing client expectations and resolving billing discrepancies. These skills ensure accurate, timely billing and foster trust with clients and internal stakeholders, supporting the financial health of projects.
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What cities are hiring for Project Billing Specialist jobs? Cities with the most Project Billing Specialist job openings:
What job categories do people searching Project Billing Specialist jobs look for? The top searched job categories for Project Billing Specialist jobs are:
Project Billing Specialist jobs near you
Infographic showing various Project Billing Specialist job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 7% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $47,241 per year, or $22.7 per hour.

Billing Specialist

Pappageorge Haymes Partners

Chicago, IL • On-site

$19.75 - $26.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Pappageorge Haymes Partners (PH) is seeking an Architectural Billing Specialist to join our team. This position takes ownership of the billing process and plays a key role in maintaining financial clarity across projects. It is a clear path role for someone looking to grow, expand their scope, and advance within the firm.
Job Responsibilities:
  • Lead monthly project billing and invoicing in alignment with contract terms and project schedules
  • Partner with Project Managers to review billing, track project progress, and support financial decision-making
  • Generate and review project financial reports, ensuring accuracy and clarity of data
  • Set up new projects, including contract review and budget coordination
  • Manage project financial updates, including adjustments, transfers, and billing revisions
  • Review and validate timesheets for billing accuracy and make necessary labor adjustments
  • Coordinate draft invoice review and follow-up with project teams
  • Respond to internal and external inquiries related to project billing and financial records
  • Maintain organized and accurate financial documentation across all project phases
  • Contribute to ongoing process improvements to support efficiency and consistency

Experience:
  • Bachelor's degree in Accounting, Finance, or related field
  • 2+ years of relevant experience, preferably in architecture/engineering (A/E) or professional services
  • Strong understanding of project-based accounting principles
  • Highly organized with strong attention to detail and accuracy
  • Ability to manage multiple projects and deadlines in a fast-paced environment
  • Proficiency in Microsoft Office, particularly Excel
  • Proficiency in Deltek (preferred)
  • Self-directed, dependable, and comfortable taking ownership of work

Environment:
  • This is an in-office role within a collaborative architecture studio
  • Fast-paced, project-driven environment with multiple active deadlines
  • PH offers a comprehensive benefits package including employer-paid health insurance, life insurance, and long-term disability coverage, dental and vision insurance, 401(k) with employer match, employer-funded Employee Stock Ownership Plan (ESOP), paid vacation and personal days, and a discretionary performance bonus.

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