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Project Associate Jobs in Portland, ME (NOW HIRING)

WSP

Administrative Project Coordinator

Portland, ME · On-site

$58K - $63K/yr

High School diploma (or equivalent), Associate's or Bachelor's degree preferred * Excellent ... Project a professional company image through in-person and phone interaction * Proficiency in ...

WSP

Administrative Project Coordinator

Portland, ME · On-site

$58K - $63K/yr

High School diploma (or equivalent), Associate's or Bachelor's degree preferred * Excellent ... Project a professional company image through in-person and phone interaction * Proficiency in ...

WSP

Administrative Project Coordinator

Portland, ME

$58K - $63K/yr

High School diploma (or equivalent), Associate's or Bachelor's degree preferred * Excellent ... Project a professional company image through in-person and phone interaction * Proficiency in ...

IntWork

Project Manager

Gray, ME

As Project Manager , you will serve as the primary coordinator for customers and internal stakeholders, driving project success through strong technical leadership and cross-functional coordination.

IntWork

Project Manager

Gray, ME

As Project Manager , you will serve as the primary coordinator for customers and internal stakeholders, driving project success through strong technical leadership and cross-functional coordination.

Blane Casey Contractors

Project Manager

Yarmouth, ME · On-site

$100K - $130K/yr

BCC does projects of all sizes and complexity, such as educational, industrial, commercial, multifamily, mixed-use and much more! The right applicant will lead projects from initiation to close as ...

Blane Casey Contractors

Project Manager

Yarmouth, ME · On-site

$100K - $130K/yr

BCC does projects of all sizes and complexity, such as educational, industrial, commercial, multifamily, mixed-use and much more! The right applicant will lead projects from initiation to close as ...

Blane Casey Contractors

Project Manager

Yarmouth, ME

BCC does projects of all sizes and complexity, such as educational, industrial, commercial, multifamily, mixed-use and much more! The right applicant will lead projects from initiation to close as ...

FirstLight

Project Manager

Brunswick, ME · On-site

$75K - $100K/yr

Overview FirstLight is seeking an experienced Project Manager to join our team. The successful candidate will initially lead complex telecommunications projects across our emerging markets in ...

Johnson Controls

Project Manager

Westbrook, ME

You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees withan experience, focused on supporting their ...

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Showing results 1-20

All JobsProject Associate JobsProject Associate Jobs in Portland, ME

Project Associate information

See Portland, ME salary details

$14

$31

$52

How much do project associate jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for project associate in Portland, ME is $31.01, according to ZipRecruiter salary data. Most workers in this role earn between $20.67 and $36.39 per hour, depending on experience, location, and employer.

What is the difference between Project Associate vs Project Coordinator?

AspectProject AssociateProject Coordinator
Required CredentialsBachelor's degree, relevant certifications often preferredBachelor's degree, project management certifications beneficial
Work EnvironmentSupportive team roles, often in research, development, or nonprofit sectorsOrganizational roles, coordinating project activities across teams
Employer & Industry UsageUsed in research, NGOs, government, and corporate projectsCommon in corporate, IT, construction, and healthcare projects

While both roles support project execution, a Project Associate typically focuses on assisting with research and administrative tasks, whereas a Project Coordinator manages project schedules, resources, and communication to ensure timely completion.

How does a Project Associate typically interact with cross-functional teams during a project lifecycle?

Project Associates frequently collaborate with diverse teams such as marketing, engineering, finance, and operations to ensure that project tasks are executed smoothly. They help coordinate meetings, track deliverables, and communicate project updates between departments. This role requires strong interpersonal skills and adaptability, as Project Associates often serve as a bridge to align team efforts and resolve issues quickly. Regular interaction with different stakeholders provides valuable exposure and learning opportunities, making it an excellent stepping stone for career advancement in project management.

What are the key skills and qualifications needed to thrive as a Project Associate, and why are they important?

To thrive as a Project Associate, you need strong organizational skills, attention to detail, and a bachelor's degree in business, management, or a related field. Familiarity with project management software like MS Project, Asana, or Trello, as well as proficiency in MS Office, is typically expected. Excellent communication, teamwork, and problem-solving abilities help you coordinate tasks and support project managers effectively. These skills ensure that projects stay on schedule, stakeholders are informed, and objectives are met efficiently.

What are Project Associates?

Project Associates are professionals who provide administrative, organizational, and technical support to project managers and teams. They assist in planning, coordinating, and monitoring project activities to ensure tasks are completed on time and within budget. Their responsibilities often include scheduling meetings, preparing reports, tracking project progress, and facilitating communication between team members and stakeholders. Project Associates play a key role in the smooth execution of projects across various industries.
What are the most commonly searched types of Project jobs in Portland, ME? The most popular types of Project jobs in Portland, ME are:
What are popular job titles related to Project Associate jobs in Portland, ME? For Project Associate jobs in Portland, ME, the most frequently searched job titles are:
What job categories do people searching Project Associate jobs in Portland, ME look for? The top searched job categories for Project Associate jobs in Portland, ME are:
Project Associate jobs near you
Infographic showing various Project Associate job openings in Portland, ME as of June 2026, with employment types broken down into 1% As Needed, 86% Full Time, 9% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $64,501 per year, or $31 per hour.
Assistant Project Manager

Assistant Project Manager

University of New England

Biddeford, ME • On-site

Full-time

Medical, Dental, Vision, Retirement

Posted 6 days ago

University Of New England rating

6.2

Company rating: 6.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

467th of 535 rated colleges and universities

Job description

Position Details
Position Information
Position Type
Professional Staff
Faculty Track
Position Title
Assistant Project Manager
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Assistant Project Manager supports the delivery of ITS initiatives through strong project coordination, documentation, and communication. Working under the direction of the Associate CIO/Director of Enterprise Portfolio Management and Transformation and in close partnership with ITS Project Managers, this role helps maintain consistent project practices, accurate reporting, and successful go-live readiness. The Assistant Project Manager may also lead low-risk, low-to-moderate complexity projects as assigned, while building competencies toward more advanced project management responsibilities.
About The University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
  • Multiple health and dental plan options, plus vision coverage.
  • Up to 8% retirement plan match.
  • Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
  • Educational benefits:
    • UNE tuition waiver for employees, spouses, and domestic partners

For more information about our outstanding benefits, please visit: UNE Benefits Overview
Responsibilities
Project Delivery Support and Small Project Leadership
  • Support assigned ITS Project Managers with project planning, schedule maintenance, task tracking, and follow-through on action items.
  • Prepare and maintain project artifacts including charters, work plans, meeting agendas and notes, decision logs, risk and issue logs, and status reports using ITS standards and templates.
  • Coordinate project meetings, workshops, and working sessions; document outcomes and communicate next steps to stakeholders.
  • Independently manage assigned low-risk projects or workstreams under guidance, including scope, schedule, and stakeholder coordination.
  • Support go-live planning activities such as cutover checklists, readiness checkpoints, communications timing, and post go-live stabilization tracking.

Portfolio, Reporting, and Tooling Support
  • Maintain accurate project data in portfolio and project management tools (for example, Smartsheet), including milestones, dependencies, percent complete, and key dates.
  • Assist with portfolio reporting by compiling weekly and monthly status updates, dashboards, and metrics for leadership review.
  • Support intake and initiation activities by ensuring requests, approvals, and documentation are complete and stored in the appropriate repository.
  • Track resource and scheduling inputs for assigned projects and escalate capacity risks or dependency conflicts to the Project Manager and Director.

Change, Communications, and Training Support
  • Partner with change management and training resources to support stakeholder engagement, communications drafts, training logistics, and readiness checkpoints for assigned initiatives.
  • Assist with stakeholder mapping and impact tracking to help ensure the right audiences are informed and prepared for changes.
  • Support development and distribution of project communications in coordination with functional owners and institutional communications as appropriate.

Vendor and Procurement Coordination (Project-Specific)
  • Coordinate vendor meetings and deliverable tracking for assigned projects; ensure action items and dependencies are documented and followed through.
  • Support procurement and onboarding logistics such as scheduling, access coordination, documentation collection, and communications with internal stakeholders, under the guidance of the Project Manager and Director.
  • Escalate vendor risks, delivery concerns, and contract questions to the Project Manager and Director.

Continuous Improvement and Professional Development
  • Participate in project retrospectives and lessons learned; contribute improvements to templates, checklists, and project delivery practices.
  • Maintain working knowledge of project management standards and participate in training aligned to career progression (for example, CAPM and later PMP readiness).
  • Other duties as assigned.

Qualifications
Required Qualifications
  • Bachelor's degree in business, information systems, information technology, or a related field, or equivalent combination of education and relevant experience.
  • One to three years of experience supporting projects, coordinating work, or providing project administration in a professional environment.
  • Foundational knowledge of project management concepts and the ability to apply structured methods for planning, tracking, and communication.
  • Strong organizational skills with the ability to manage multiple priorities, maintain attention to detail, and meet deadlines.
  • Proficiency with common collaboration and productivity tools (Microsoft 365, Teams, Excel, Word, PowerPoint) and comfort learning new platforms.
  • Strong written and verbal communication skills, including the ability to draft clear meeting notes, status updates, and stakeholder communications.
  • Ability to work effectively with diverse stakeholders, including technical teams, functional partners, and external vendors, in a collaborative service-oriented environment.
  • Commitment to confidentiality, information security practices, and adherence to institutional policies.

Preferred Qualifications
  • CAPM certification or completion of at least 23 hours of project management education, with the expectation to obtain CAPM within 12 months of hire.
  • Experience using project and portfolio management tools (for example, Smartsheet) and maintaining project schedules and reporting artifacts.
  • Experience supporting organizational change activities such as communications planning, training coordination, or stakeholder engagement.
  • Experience in higher education or another complex mission-driven organization.
  • Interest in progressing toward advanced project management responsibilities and credentials (for example, PMP).

EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Additional Note
This position is not eligible for H-1B visa sponsorship.
Posting Detail Information
Posting Number
2022PS0891P
Open Date
05/05/2026
Close Date
Open Until Filled
Yes

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