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Project Assistant Jobs in Wheeling, IL (NOW HIRING)

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Project Assistant information

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$32

How much do project assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for project assistant in Wheeling, IL is $22.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $25.14 per hour, depending on experience, location, and employer.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Wheeling, IL?

The most popular types of Project jobs in Wheeling, IL are:

What job categories do people searching Project Assistant jobs in Wheeling, IL look for?

The top searched job categories for Project Assistant jobs in Wheeling, IL are:

What cities near Wheeling, IL are hiring for Project Assistant jobs?

Cities near Wheeling, IL with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Wheeling, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $46,399 per year, or $22.3 per hour.

Senior Project Manager (Job Order Contracting Construction Market)

Leopardo Construction

Chicago, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Key responsibilities

  • Oversee the administration, execution, and completion of complex and/or large-sized projects.

  • Support preconstruction efforts including preparing budgets, evaluating bids, coordinating permits, and developing project schedules and cost estimates.

  • Manage project communication, monitor productivity and profitability, ensure quality control and safety inspections, and coordinate project meetings.

Job description

Leopardo is looking for a Senior Project Manager to join the growing job order contracting (JOC) team in our downtown office.  
 
As a Senior Project Manager, you will take charge of overall administration, execution, and completion of complex and/or large-sized projects. This can include project development and overseeing the organization, scheduling, budgeting, and implementation. As an SPM you will also monitor productivity and profitability, manage communication between teams, resolve conflicts, and cultivate client & A/E relationships.
 Essential Duties and Responsibilities:
  • Support preconstruction efforts:
    • Assist in preparation of budgets and estimates
    • Provide value design suggestions and work with the project team to implement revisions
    • Solicit, qualify, review, and evaluate bids from qualified subcontractors to ensure required scopes are included
  • Prepare and incorporate general conditions work into overall budget
  • Coordinate permit applications for review/approval and submittal
  • Coordinate with leader to establish and monitor project goals and prepare project projections
  • Negotiate, award, and write all subcontracts in collaboration with leader
  • Complete bid/post-bid subcontractor risk mitigation management
  • Develop and maintain a detailed schedule including:
    • Key preconstruction activities impacting project teams
    • Identified critical path
    • Owner move-in, inspections, and punch list
  • Prepare comprehensive cost estimates
  • Review job costs, billings, and pencil draws for pay applications with the Principal-in-Charge/Market Leader as required
  • Review and approve invoices for any goods purchased directly by Leopardo for general conditions work.
  • Manage shop drawing/submittal schedule as well as requests for information (RFI’s) and change order processes
  • Coordinate and conduct required meetings
  • Ensure required inspections are performed and enforce quality control procedures and safety inspections
  • Review closeout documentation, job costs, billings, and pencil draws 
Additional Responsibilities
  • Build and nurture relationships with clients/owners, architects, developers, and subcontractors
  • Actively promote Leopardo and network within industry
  • Assist in recruiting and training efforts as required
  • Advise project teams which may include Superintendent, Project Manager, Project Assistant, Project Accountant, Project Engineer and/or Interns.
 
Education/Experience
  • Bachelor’s degree in construction, engineering, or architecture related fields or equivalent training and related experience
  • 10+ years in progressively responsible role with extensive estimating experience and an understanding of the business side of construction; field experience is a plus
  • Experience working on tenant interiors construction projects
  • Proven record of success on large and/or complex projects
  • Deep understanding of each phase of the construction process, including architectural design and blueprinting, and a knowledge of the market/industry
  • Significant training and experience with cutting edge technology, processes, and procedures that produce accurate, efficient results; Viewpoint is a plus
 
Certifications, Licenses, Registrations
Valid driver’s license. OSHA 30 Hour certification and LEED GA accreditation are a plus.
 
Benefits 
  • Medical, Dental and Life Insurance
  • Vision Program
  • Short term/long term disability
  • 401k + matching plan
  • Generous PTO including Paid Holidays and Volunteer PTO, Time & Donation Matching
  • Identify theft protection
  • Tuition assistance
  • Employee Assistance Program
  • Group accident insurance, legal services, pet insurance, 529 College Savings Plan
Leopardo considers many factors when determining actual salary including experience, education, unique skillsets, abilities, market, geography and business needs. Target base salary range: $125-150k. This position is eligible for annual discretionary bonus and vehicle allowance. Leopardo does not discriminate based on any protected category with respect to wages. 
 
Why Leopardo?
Leopardo is one of the nation’s largest and most respected construction firms, building world-class facilities with innovative, environmentally-friendly processes. We are considered “best in class” by our clients and peers, and the media consistently ranks us among the top builders in the United States. For more than four decades, Leopardo has been recognized for consistently performing at the very top of the industry. Our reputation for outstanding customer service stems from our mission to passionately pursue construction excellence. Our long-standing commitment to continuous improvement comes with a healthy obsession with quality. This approach transforms our operations and customer service, helping us become the construction provider of choice in all our specialized markets: healthcare, interiors, retail, cinema, hospitality, office, industrial, residential and municipal.