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Project Assistant Jobs in Vienna, VA (NOW HIRING)

SOSi

Project Assistant/Administrator

Reston, VA

As our Project Assistant/Administrator, you will play a critical role in supporting our language service program for federal, state, and local law enforcement customers. You will work closely with ...

SOSi

Project Assistant/Administrator

Reston, VA · On-site

As our Project Assistant/Administrator, you will play a critical role in supporting our language service program for federal, state, and local law enforcement customers. You will work closely with ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Vienna, VA

Project Assistant information

See Vienna, VA salary details

$13

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$31

How much do project assistant jobs pay per hour?

As of Aug 2, 2026, the average hourly pay for project assistant in Vienna, VA is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $24.38 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Vienna, VA? The most popular types of Project jobs in Vienna, VA are:
What job categories do people searching Project Assistant jobs in Vienna, VA look for? The top searched job categories for Project Assistant jobs in Vienna, VA are:
What cities near Vienna, VA are hiring for Project Assistant jobs? Cities near Vienna, VA with the most Project Assistant job openings:
Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Vienna, VA as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,980 per year, or $21.6 per hour.

Project Assistant/Administrator

SOSi

Reston, VA

Full-time

Re-posted 6 days ago

Job description

Company Description

Founded in 1989, SOSi is among the largest private, founder-owned technology and services integrators in the defense and government services industry. We deliver tailored solutions, tested leadership, and trusted results to enable national security missions worldwide.

Job Description

Overview

SOSi is seeking a highly organized and detail-oriented Project Assistant/Administrator to join our team. As our Project Assistant/Administrator, you will play a critical role in supporting our language service program for federal, state, and local law enforcement customers. You will work closely with our Program Manager to ensure that our contracts are executed efficiently and effectively, and that our linguists are properly trained, scheduled, and managed.

Essential Job Duties

  • Assist the Program Manager in managing and providing oversight to existing Title III and Non-Title III contracts for federal and state law enforcement agency customers.
  • Coordinate all aspects of program operation from Title III staffing to task order tracking to ensure that our contracts are executed efficiently and effectively.
  • Maintain and provide detailed time and attendance records on each contract employee on a weekly basis to ensure accurate billing and compliance.
  • Provide guidance and support to designated Lead Linguist-(supervisors) and generate reports, both internally and externally, to ensure that our linguists are properly trained, scheduled, and managed.
  • Select, assign, and schedule linguists based on the unique and diverse requirements of individual cases to ensure that we have the right resources in place to deliver high-quality language services.
  • Train and prepare tutorials for new and current employees in the latest software, procedures, and operational policies to ensure that our linguists have the skills they need to deliver high-quality language services.
  • Monitor and validate employee records to support cost control of all assignments and ensure that we are delivering value to our customers.
  • Assist with program management reporting and program tracking to ensure that our program is running smoothly and that we are meeting our customer's needs.
  • Coordinate travel of employees to and from assignments to ensure that our linguists are able to work effectively and efficiently.
  • Manage database entries and record maintenance to support program reporting and ensure accurate billing and compliance.
  • Verify the information on task orders received, ensuring that all details are correct, to ensure that we are delivering the services that our customers expect.
  • Create and submit customer project estimates to ensure that our contracts are executed efficiently and effectively.
  • Track task orders and linguists working for each project to ensure that we have the right resources in place to deliver high-quality language services.
  • Work with support components to ensure new hires (employees/consultants) are appropriately and timely setup in Cost Point system to ensure that our linguists are able to work effectively and efficiently.
  • Request travel arrangements for TDYs as needed to ensure that our linguists are able to work effectively and efficiently.
  • Track hotel and car reservations to ensure timely return and avoid late fees or extra charges, to ensure that we are delivering value to our customers.
  • Assist in preparing weekly, monthly, quarterly reports requested by the client, including Contractor Personnel Reporting Requirements (CPRR), to ensure that our customers are informed about our progress and performance.
  • Guide and assist linguists as needed to ensure that they have the support they need to deliver high-quality language services.
  • Coordinate transcription projects with the customer, linguists, and program management office to ensure that our customers' needs are met.
Qualifications

Minimum Requirements

  • Ability to obtain and maintain a security clearance.
  • U.S. citizenship or have been a permanent resident for at least three years, living in the United States for at least five years.
  • Bachelor's degree.
  • 3+ years of experience in project coordination or administration.
  • Excellent organizational and communication skills.
  • Strong attention to detail and accuracy.
  • Ability to effectively manage people and resources to satisfy project objectives and ensure completion of assigned tasks.
  • Ability to work well under pressure to meet specific deadlines.
  • Ability to multitask and manage multiple projects simultaneously.
  • Basic typing/word processing skills of at least 40 WPM.
  • Excellent computer skills.
  • Knowledge of Microsoft Office Suite.
  • Ability to prepare briefs and make oral and written presentations as required by SOSi.

Preferred Qualifications

  • Fluency in Spanish a plus.
  • Experience working with linguists or language programs is a plus.
Additional Information

Work Environment

  • Normal office working conditions.
  • Requires periods of non-traditional hours including consecutive nights or weekends when necessary.
  • May require ability to lift/and or move objects or packages of up to 25 lbs.
  • May require up to 25% travel in support of assigned tasks and responsibilities.

Working at SOSi

All interested individuals will receive consideration and will not be discriminated against for any reason.

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