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Project Assistant Jobs in Pickering, ON (NOW HIRING)

New Age Group

Project Coordinator

Concord, ON · On-site

Key Responsibilities Project Administration * Assist Project Managers with project execution * Create and maintain project files and documentation * Track project schedules, milestones, and ...

Maxxit Group

Project Coordinator

Toronto, ON · On-site

CA$55K - CA$72K/yr

With manufacturing facilities in Toronto Ontario, Maxxit specializes in design assist, project management, and fabrication of innovative interior and exterior architectural solutions. ABOUT THIS ...

Team Construction

Project Coordinator

Toronto, ON

Key Responsibilities * Assist in contract administration and document control * Issue and track ... Maintain project logs and cost tracking systems * Assist in schedule updates and reporting

Team Construction

Project Coordinator

Toronto, ON · On-site

Key Responsibilities * Assist in contract administration and document control * Issue and track ... Maintain project logs and cost tracking systems * Assist in schedule updates and reporting

Pomerleau

PROJECT ADMINISTRATIVE ASSISTANT

Toronto, ON · Hybrid

General Information Press space or enter keys to toggle section visibility Job Location * Toronto, ON Date Published 21-Jul-2026 Department Administration Min Compensation 57 000 Max Compensation 74 ...

Victor Energy

Project Scheduler

Toronto, ON · On-site

Responsibilities * Assist the Director of Projects in the development and implementation of Microsoft Project process. * Assist the Director of Projects in the development and implementation of P6 ...

New

Victor Energy

Project Scheduler

Toronto, ON · On-site

Responsibilities * Assist the Director of Projects in the development and implementation of Microsoft Project process. * Assist the Director of Projects in the development and implementation of P6 ...

New

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

Black & McDonald Limited

Project Coordinator

Toronto, ON

CA$60K - CA$65K/yr

They will assist with the overall performance, including the management of costs, schedule and project status while maintaining excellent relations with the employees, subcontractors, consultants and ...

Black & McDonald Limited

Project Coordinator

Toronto, ON · On-site

CA$60K - CA$65K/yr

They will assist with the overall performance, including the management of costs, schedule and project status while maintaining excellent relations with the employees, subcontractors, consultants and ...

Matheson Constructors

Project Coordinator

Aurora, ON · On-site +1

$55K - $85K/yr

Support project cost tracking and assist in maintaining financial accuracy across active projects. Scheduling & Project Coordination * Develop, maintain, and implement procurement and submission ...

Targeted Talent

Project Coordinator

Toronto, ON · Hybrid

Provide regular project updates to stakeholders, including project status reports and metrics. * Assist in the preparation of project proposals and budgets. * Work with project managers to define and ...

Knapp Inc.

Assistant Commercial Manager

Toronto, ON · On-site

CA$140K - CA$165K/yr

Project Overview: The Kenaidan Murphy Joint Venture (KMJV) is supporting a major transit ... Assistant Commercial Manager The Assistant Commercial Manager will support the commercial ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Pickering, ON

Project Assistant information

See Pickering, ON salary details

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How much do project assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for project assistant in Pickering, ON is $20.14, according to ZipRecruiter salary data. Most workers in this role earn between $16.34 and $22.69 per hour, depending on experience, location, and employer.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Pickering, ON?

The most popular types of Project jobs in Pickering, ON are:

What job categories do people searching Project Assistant jobs in Pickering, ON look for?

The top searched job categories for Project Assistant jobs in Pickering, ON are:

What cities near Pickering, ON are hiring for Project Assistant jobs?

Cities near Pickering, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Pickering, ON as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $41,899 per year, or $20.1 per hour.

Project Coordinator

New Age Group

Concord, ON • On-site

Full-time

Medical, Dental

Re-posted 20 days ago

Job description

Project Coordinator – Security Systems & Technology Integration
Location: Concord/Vaughan, Ontario
About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration
  • Assist Project Managers with project execution
  • Create and maintain project files and documentation
  • Track project schedules, milestones, and deliverables
  • Coordinate project documentation and reporting
  • Generate project status reports
  • Track action items, deficiencies, and project close-out requirements

Procurement & Materials Management
  • Create purchase orders and get approved by PM
  • Coordinate material ordering and procurement
  • Communicate with suppliers, distributors, and manufacturers
  • Track deliveries, lead times, and backorders
  • Verify material receipts against project requirements
  • Maintain project material logs and inventory records

Scheduling & Resource Coordination
  • Assist the PM with field technicians and subcontractors scheduling
  • Assist the PM to coordinate site visits, inspections, and service calls
  • Assist the PM to coordinate commissioning and system handover activities
  • Assist with manpower planning and resource allocation
  • Assist the PM to organize project meetings and internal coordination activities

Documentation & Reporting
  • Assist the PM to maintain project drawings and revision control
  • Assist the PM to organize manuals, warranties, test reports, and closeout documentation
  • Assist the PM to track change orders, approvals, and customer requests
  • Assist the PM with project closeout packages and turnover documentation
  • Assist the PM to maintain accurate project records within company systems

Customer Communication
  • Assist the PM to coordinate customer meetings and site visits
  • Assist the PM to prepare and distribute meeting minutes
  • Assist the PM communicate project schedules, updates, and key milestones

Financial Support
  • Assist the PM with progress billing and invoicing
  • Assist the PM to track project costs and expenses
  • Assist the PM to support change order preparation and documentation
  • Assist the PM with collections and project-related administrative functions

Qualifications
Required
  • Excellent written and verbal communication skills
  • Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset
  • Strong organizational, planning, and time-management skills
  • High attention to detail with the ability to manage multiple priorities simultaneously
  • Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information
  • Professional demeanor with strong customer-service and relationship-building skills
  • Ability to work independently, take initiative, and follow through on commitments
  • Strong problem-solving and decision-making abilities
  • Reliable, punctual, and highly accountable
  • Comfortable working in a fast-paced environment supporting multiple projects and field teams
  • Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects
  • Ability to work with confidential information and security-related documentation

Preferred
Experience with the following is considered an asset:
  • AutoCAD
  • Smartsheet
  • Microsoft Project
  • QuickBooks
  • ERP Systems

Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.
What We're Looking For
The ideal candidate is:
  • Organized and detail-oriented
  • Professional and customer-focused
  • Confident coordinating multiple priorities simultaneously
  • Comfortable working with field personnel, clients, and vendors
  • Proactive and solutions-driven
  • Committed to quality and accountability
  • Interested in building a long-term career within the security and technology industry

Key Success Metrics
  • Projects delivered on schedule
  • Material shortages minimized
  • Accurate and timely project documentation
  • Timely project billing and administrative processing
  • High customer satisfaction
  • Effective coordination between office and field teams

Compensation & Benefits
  • Competitive salary
  • Extended health and dental benefits
  • Company training and certification opportunities
  • Career advancement opportunities
  • Supportive team environment
  • Exposure to leading security, networking, and technology platforms

Salary: $52,000 per year, based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.
 

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