ZipRecruiter

Log In

1

Project Assistant Jobs in Kitchener Waterloo, ON

Aecon Group Inc.

Project Accountant

Cambridge, ON

Prepare monthly related reconciliations * Assist in the preparation of monthly and yearly financial statements, supporting schedules and reports * Assist in the preparation of cash flows for the ...

CarePartners

Project Manager

Waterloo, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

CarePartners

Project Manager

Kitchener, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

CarePartners

Project Manager

Waterloo, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

CarePartners

Project Manager

Cambridge, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

CarePartners

Project Manager

Waterloo, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

CarePartners

Project Manager

Guelph, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

Slrconsulting

Project Controller

Guelph, ON

CA$60K - CA$80K/yr

Work with the Project Managers and the Accounting department to reconcile costs * Assist with the preparation of monthly spending, variance, and forecast summary reports Cultural fit and shared ...

Teledyne

Project Manager

Waterloo, ON

CA$76K - CA$102K/yr

The Project Manager drives engineering and technical design projects end to end, ensuring delivery ... to assist in the Screening, Assessing and Selecting of candidates for this role Salary Range: $76 ...

Wood Plc

Senior Project Accountant

Cambridge, ON

Ensure adherence to government, Provincial/State regulations, and taxes to ensure compliance at the Project level and branch/business unit level and consults with Tax department as required. * Assist ...

next page

Showing results 1-20

All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Kitchener Waterloo, ON

Project Assistant information

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

How much do project assistants get paid?

Project assistants typically earn between $35,000 and $55,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced assistants or those in specialized fields can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, teamwork, and organizational skills. It typically requires basic administrative skills and may involve using tools like MS Office or project management software, making it suitable for those starting their careers in a professional environment.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Kitchener Waterloo, ON?

The most popular types of Project jobs in Kitchener Waterloo, ON are:

What cities near Kitchener Waterloo, ON are hiring for Project Assistant jobs?

Cities near Kitchener Waterloo, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Kitchener Waterloo, ON as of July 2026, with employment types broken down into 88% Full Time, 6% Part Time, 1% Temporary, and 5% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Academic and Project Assistant

University of Guelph

Guelph, ON • On-site

Full-time

Posted 4 days ago

Job description

Department: Management
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 09/21/2026 to 04/28/2028

Temporary Absence of the Regular Incumbent

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

Career Opportunities (sapsf.com)

General Purpose

Reporting to the Administrative Assistant in the Department of Management (DoM), the incumbent is responsible for providing departmental, operational, and academic support to facilitate the efficient functioning of the Department. Working collaboratively as part of the Administration Team, this position contributes to the delivery of academic programs and supports the effective day-to-day operation of a large and dynamic academic department. The Department of Management (DoM) is an academic unit in the Gordon S. Lang School of Business and Economics with 34 faculty members, approximately 1,500 undergraduate students, and 100 graduate students.

The Academic and Project Assistant provides administrative and academic support to the Department, including human resources and financial operations, and is responsible for both internal and external department communication, department awards, events, and projects, as well as support to a variety of departmental committees and providing backup support to the Academic Assistant as required.

Duties and Responsibilities

Academic and Administrative Support

  • Provide administrative support to faculty, staff, students, and departmental operations.
  • Assist with academic processes and departmental initiatives.

Financial and HR Support

  • Support routine financial transactions, reconciliations, and expense claims.
  • Provide administrative support for the TA posting and onboarding processes.

Communications, Events, and Projects

  • Coordinate departmental communications, events, and awards programs.
  • Assist with the coordination and implementation of departmental projects, initiatives, and special events.
  • Liaise with faculty, staff, students, and external stakeholders to support departmental activities.
  • Maintain project, event, and communication records and documentation as required.

Committee Support

  • Schedule meetings, prepare materials, record minutes, and follow up on action items.

Requirements

  • One (1) year Community College diploma coupled with at least six (6) months of related experience i.e. working within an academic department, or an equivalent combination of education and experience.
  • Proficiency with Microsoft Office software is essential as well as familiarity with Acrobat Pro, FRS, Concur, UNIWEB, CourseLink, and similar University programs and services is strongly preferred.
  • Strong, clear, and concise writing and oral communication skills are required.
  • Strong record-keeping skills are a must.
  • Candidates must demonstrate strong organizational, prioritization, and multitasking abilities, with a proven capacity to manage time-sensitive tasks accurately in a fast-paced, dynamic environment with frequent interruptions.
  • The successful candidate must be dependable and able to function equally well independently or as a member of a team. 
  • The Academic and Project Assistant must respect and maintain strict confidentiality, be congenial, tactful, and diplomatic.

Employee Type:Temporary covering regular incumbent 
Position Number: 10190036 
Classification: USW, Local 4120 Salary: Band 3

USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 08/10/2026  
Closing Date: 08/17/2026

Apply