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Project Assistant Jobs in Gary, IN (NOW HIRING)

Ryan Companies

Senior Project Engineer

Chicago, IL · On-site

$102K - $132K/yr

Complete thorough drawing review while utilizing the Ryan checklists. * Assist Project Manager and Superintendent with creating and executing Project Specific Quality Plan (PSQP). * Coordination and ...

Ryan Companies

Senior Project Engineer

Chicago, IL

$102K - $132K/yr

Complete thorough drawing review while utilizing the Ryan checklists. * Assist Project Manager and Superintendent with creating and executing Project Specific Quality Plan (PSQP). * Coordination and ...

Cushman & Wakefield

Project Manager

Chicago, IL

... * Assist in the selection, contracting process and oversight of consultants and construction teams as necessary for each project * Review requisitions, change orders and other invoices associated ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Gary, IN

Project Assistant information

See Gary, IN salary details

$13

$21

$30

How much do project assistant jobs pay per hour?

As of Jul 21, 2026, the average hourly pay for project assistant in Gary, IN is $21.44, according to ZipRecruiter salary data. Most workers in this role earn between $17.21 and $24.18 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Gary, IN? The most popular types of Project jobs in Gary, IN are:
What are popular job titles related to Project Assistant jobs in Gary, IN? For Project Assistant jobs in Gary, IN, the most frequently searched job titles are:
What cities near Gary, IN are hiring for Project Assistant jobs? Cities near Gary, IN with the most Project Assistant job openings:
Project Assistant jobs near you
Senior Project Engineer

Senior Project Engineer

Ryan Companies

Chicago, IL • On-site

$102K - $132K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

Job Description:
MAJOR TASKS/DUTIES, ESSENTIAL RESPONSIBILITIES, AND ACCOUNTABILITIES ASSOCIATED WITH THE ROLE:
  • Generate Requests For Information (RFIs) and track approvals.
  • Monitor and maintain shop drawing log and shop drawing coordination.
  • Complete thorough drawing review while utilizing the Ryan checklists.
  • Assist Project Manager and Superintendent with creating and executing Project Specific Quality Plan (PSQP).
  • Coordination and tracking of Vendor and Subcontractor deliveries.
  • Help manage Ryan Safety Policies and Procedures.
  • Participate in establishing and managing overall site logistics.
  • Participate in the city and jurisdictional permit inspection process.
  • Keep office and jobsite plans updated with RFIs and ASIs.
  • Manage the Punchlist process including Punchlist inspections, record Punchlist items and help manage completion of Punchlist work.
  • Participate in preparing and updating the project schedule.
  • Prepare agendas and minutes for the weekly construction meetings and take an active role in these meetings.
  • Assist Project Manager with project procurement through development of subcontractor RFP bid forms and bid form evaluation spreadsheets. Gain an understanding of unit costs, bid form evaluations and award procedures during the bid phase of a construction project.
  • Assist in Owner change pricing; prepare billings and review invoices.
  • Under supervision on selected small projects, prepare and control budget and schedule, award and negotiate subcontracts, participate in jobsite coordination meetings, review job status with Project Manager, prepare profit projections and complete Punchlist and project close-out items.
  • Support the estimating process and learn take-off software and unit cost analysis through preparing quantity take-offs.
  • Monitor assigned subcontracts, subcontractor schedules, and review and approve direct invoices and subcontractor pay apps.
  • Assist Project Manager with scheduling, creating agenda, and running key project milestone meetings (Release, Kickoff, Control, and Closeout)
  • Review owner contracts in detail.

Candidate Requirements:
Experience, knowledge, skills and abilities
  • 4-year college degree, preferably in a construction-related field.
  • General knowledge of estimating techniques, cost control and material pricing.
  • Ability to calculate mathematical calculations, understand architectural and engineering drawings, purchase orders, contracts, and cost-coding systems.
  • Ability to assume responsibility, interface and communicate effectively.
  • Minimum six month jobsite experience before moving on to Project Management or Field Career Path.

Miscellaneous
  • Willingness to travel, and/or relocate, as needed to execute projects.

Education and Experience
  • Four-year college degree in construction management or related field or two-year construction certificate with a minimum of 4 years industry experience
  • Approximately 2+ years commercial construction experience as a Project Engineer or similar

Eligibility:
Position requires verification of employment to work in the U.S.
Benefits:
  • Competitive Salary
  • Medical, Dental and Vision Benefits
  • Retirement and Savings Benefits
  • Flexible Spending and Health Savings Accounts
  • Life Insurance
  • Short-Term and Long-Term Disability
  • Educational Assistance
  • Paid Time Off (PTO)
  • Employee Assistance and Wellness Programs
  • Parenting Benefits
  • Employee Discount Programs
  • Pet insurance
  • Ryan Foundation - charitable matching funds
  • Paid Time for Volunteer Events

Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.
Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Notice to Candidates:
Please be advised that initial outreach regarding employment at Ryan Companies will only occur via email from the domain @ryancompanies.com email address. If you recieve communication from someone you believe is impersonating Ryan Companies, please report it to us at humanresources@ryancompanies.com
Non-Solicitation Notice to Recruitment Agencies:
Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.
To be successful in this role, you must have at least 2-4 years of successful commercial construction experience in a design-build environment. A bachelor's degree in construction engineering/management is required. You must be able to read and understand engineering drawings, purchase orders, contracts, and cost coding systems. Knowledge of estimating techniques, cost control and material pricing is required. It's expected that you are familiar and comfortable with current technology.

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