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Project Assistance Jobs in California (NOW HIRING)

PSG Global Solutions

Project Assistant

San Jose, CA · On-site

Occasional project assistance for managers; Assist in Power point presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly ...

PSG Global Solutions

Project Assistant

San Diego, CA · On-site

Occasional project assistance for managers * Assist in Power point presentations * Utilize Access to store and retrieve data * Help coordinate clerical needs of special projects * Complete weekly ...

ATI Restoration

Project Coordinator I

Anaheim, CA · On-site

Provide administrative assistance to Project Directors, Office Manager, and Project Management team. * Update daily crew logistics and job tracking information on our internal CRM (Salesforce)

ATI Restoration

Project Coordinator I

San Diego, CA · On-site

Execute administrative support functions and perform special project assistance as needed. Qualifications and Experience * High School Diploma or equivalent. * Minimum of 1 year of experience in a ...

ATI Restoration

Project Coordinator II

Hayward, CA · On-site

Execute administrative support functions and perform special project assistance as needed. Qualifications and Experience * High School Diploma or equivalent. * Minimum of 4 year of experience in a ...

Lennox CMHC, Inc.

Front Desk/Receptionist

Van Nuys, CA · On-site

$17.25 - $22/hr

... Project Assistance:  Prepare and modify documents including correspondence, reports, drafts, memos, and emails.  Assist in the preparation of presentations and reports.  Maintaining ...

OTTera Inc

Office Intern

Hollywood, CA · On-site

$20/hr

Project assistance: Support team members on various projects and initiatives, which may include content-related tasks. * Communication: Help manage correspondence, both internally and externally.

OTTera, Inc.

Office Intern

Los Angeles, CA · On-site

$34K - $40K/yr

Project assistance: Support team members on various projects and initiatives, which may include content-related tasks. * Communication: Help manage correspondence, both internally and externally.

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Project Assistance information

What is a project assistant?

Project assistants are professionals who support project managers and teams by handling administrative and organizational tasks throughout a project's lifecycle. Their responsibilities often include scheduling meetings, managing documentation, coordinating communication between team members, and tracking project progress. Project assistants help ensure that projects run smoothly by keeping everyone informed and organized, freeing up project managers to focus on higher-level planning and decision-making.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software like Microsoft Project or Asana, as well as proficiency in Microsoft Office Suite, is highly valuable. Excellent communication, time management, and teamwork skills help you effectively support project managers and collaborate with diverse stakeholders. These skills and qualities ensure smooth project operations, timely task completion, and successful achievement of project goals.

What are some common challenges faced by project assistants, and how can they overcome them?

Project Assistants often juggle multiple tasks, such as managing schedules, coordinating meetings, and tracking project deliverables, which can lead to challenges in prioritization and time management. To overcome these, it's helpful to use project management tools, maintain clear and proactive communication with team members, and regularly review task lists to stay organized. Additionally, seeking clarification on priorities from project managers and being adaptable to shifting deadlines can help Project Assistants remain effective in dynamic project environments.

What is the difference between Project Assistance vs Project Coordinator?

AspectProject AssistanceProject Coordinator
CredentialsTypically requires a high school diploma or associate degreeUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentAdministrative offices, on-site project sitesOffice settings, on-site project locations, team meetings
Employer & Industry UsageCommon in construction, IT, and engineering industriesWidely used across industries like construction, IT, healthcare, and marketing
Job FocusSupporting project tasks, administrative duties, document managementOverseeing project progress, coordinating teams, ensuring deadlines

While both roles support project execution, Project Assistance focuses on administrative support and task management, whereas Project Coordinators handle broader project oversight and team coordination. Understanding these differences helps in choosing the right career path or job search focus.

How much do project assistants get paid?

Project assistants typically earn between $15 and $25 per hour, depending on experience, location, and industry. Entry-level roles may start lower, while those with specialized skills or certifications can earn higher wages, especially in larger organizations or technical fields.

Is project assistance a good entry level job?

Project assistance roles are often suitable for entry-level candidates as they typically require basic organizational and communication skills. These positions may involve supporting project managers, using tools like Microsoft Office, and gaining experience in project workflows, making them accessible for those starting their careers.

What does a project assistance do?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

What cities in California are hiring for Project Assistance jobs?

Cities in California with the most Project Assistance job openings:

Project Assistance jobs near you
Infographic showing various Project Assistance job openings in California as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Project Assistant

San Jose, CA • On-site

PSG Global Solutions
See more jobs at PSG Global Solutionsexternal

Contractor

Re-posted 10 hours ago

Job description

Job Description

This position is responsible for performing general administrative, office support for company projects. Duties may include: Keep and maintain project files; Maintain project e-mail box; Document control - data entry; Track projects and produce monthly progress reports; Work with specs, changes and finalizing; Facilitate questions regarding projects and research information; Maintain tracking system for projects; Record minutes from Project Manager meetings; Answer phones and direct calls; Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system; Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up; Keep the department calendar and roster; Occasional project assistance for managers; Assist in Power point presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company

Qualifications

High School degree or equivalent. Minimum two years office/clerical experience. An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required. Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred. 

Additional Information

All information will be kept confidential.

Neil Cervantes

National Talent Advisor | TrueBridge Resources, A North Highland Company

(980) 244 3270

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