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Project Assistance Jobs in California (NOW HIRING)

OTTera Inc

Office Intern

Los Angeles, CA · On-site

$20/hr

Project assistance: Support team members on various projects and initiatives, which may include content-related tasks. * Communication: Help manage correspondence, both internally and externally.

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Project Assistance information

What is a project assistant?

Project assistants are professionals who support project managers and teams by handling administrative and organizational tasks throughout a project's lifecycle. Their responsibilities often include scheduling meetings, managing documentation, coordinating communication between team members, and tracking project progress. Project assistants help ensure that projects run smoothly by keeping everyone informed and organized, freeing up project managers to focus on higher-level planning and decision-making.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software like Microsoft Project or Asana, as well as proficiency in Microsoft Office Suite, is highly valuable. Excellent communication, time management, and teamwork skills help you effectively support project managers and collaborate with diverse stakeholders. These skills and qualities ensure smooth project operations, timely task completion, and successful achievement of project goals.

What are some common challenges faced by project assistants, and how can they overcome them?

Project Assistants often juggle multiple tasks, such as managing schedules, coordinating meetings, and tracking project deliverables, which can lead to challenges in prioritization and time management. To overcome these, it's helpful to use project management tools, maintain clear and proactive communication with team members, and regularly review task lists to stay organized. Additionally, seeking clarification on priorities from project managers and being adaptable to shifting deadlines can help Project Assistants remain effective in dynamic project environments.

What is the difference between Project Assistance vs Project Coordinator?

AspectProject AssistanceProject Coordinator
CredentialsTypically requires a high school diploma or associate degreeUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentAdministrative offices, on-site project sitesOffice settings, on-site project locations, team meetings
Employer & Industry UsageCommon in construction, IT, and engineering industriesWidely used across industries like construction, IT, healthcare, and marketing
Job FocusSupporting project tasks, administrative duties, document managementOverseeing project progress, coordinating teams, ensuring deadlines

While both roles support project execution, Project Assistance focuses on administrative support and task management, whereas Project Coordinators handle broader project oversight and team coordination. Understanding these differences helps in choosing the right career path or job search focus.

How much do project assistants get paid?

Project assistants typically earn between $15 and $25 per hour, depending on experience, location, and industry. Entry-level roles may start lower, while those with specialized skills or certifications can earn higher wages, especially in larger organizations or technical fields.

Is project assistance a good entry level job?

Project assistance roles are often suitable for entry-level candidates as they typically require basic organizational and communication skills. These positions may involve supporting project managers, using tools like Microsoft Office, and gaining experience in project workflows, making them accessible for those starting their careers.

What does a project assistance do?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

What cities in California are hiring for Project Assistance jobs?

Cities in California with the most Project Assistance job openings:

Project Assistance jobs near you
Infographic showing various Project Assistance job openings in California as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Readiness Assistance Training Team (RATT) Project Planner

San Diego, CA • On-site

Prevailance, Inc.
Construction • 51 - 200 employees
Learn more about Prevailance, Inc.external

Full-time

Re-posted 15 days ago

Job description

Description

This position is contingent upon contract award


The Readiness Assistance Training Team (RATT) Project Planner  is responsible for coordinating, scheduling, and maintaining the RATT team employment schedule; de-conflicting visits with other training entities; soliciting fleet schedule inputs; and providing persistent fleet visibility of the employment schedule.


This position is a training coordination and scheduling management role that sits at the intersection of logistics, communication, and planning - ensuring the RATT team is deployed efficiently, conflicts are minimized, and the fleet always knows where and when the team will be available.


Essential Duties and Responsibilities

Coordination & Scheduling

  • Coordinate and maintain the RATT team employment schedule, ensuring it remains current and accurate
  • Schedule RATT team activities and deployments across the fleet
  • De-conflict visits with other training entities to avoid overlap or resource competition

Fleet Engagement & Input

  • Solicit schedule inputs from fleet units to ensure their training needs are captured and incorporated
  • Serve as the primary point of contact between the RATT team and fleet stakeholders regarding scheduling matters

Visibility & Communication

  • Provide persistent (continuous/ongoing) fleet visibility of the employment schedule, ensuring all relevant parties have access to up-to-date scheduling information
  • Maintain transparency of RATT team movements and commitments across the organization

Administrative & Planning

  • Manage schedule documentation and records
  • Anticipate and resolve scheduling conflicts proactively
  • Coordinate with external training entities to synchronize activities


Requirements

Required Qualifications

  • Experience with Navy operational scheduling and fleet coordination
  • Familiarity with CNSP ship schedules and training pipelines
  • Proficiency in MS Office scheduling tools
  • Ability to coordinate across multiple teams and geographic locations (CONUS/OCONUS)

Desired Skills and Competencies

  • Strong organizational management skills.
  • Exceptional communication and stakeholder coordination abilities.
  • Proven ability to manage complex operations across multiple locations.
  • Ability to prioritize competing requirements in a dynamic operational environment.
  • Strong analytical, budgeting, and contract management skills.

Security Clearance

  • Active DoD security clearance (Secret or higher) required.

Education

  • Undergraduate or associate's degree in management or a technical field or equivalent experience in a management role.
  • Military education and senior Navy leadership training highly desired.

Apply