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Project Administrator Jobs in San Ramon, CA (NOW HIRING)

Forhyre

Project Manager

Sunnyvale, CA · On-site

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

Forhyre

Project Manager

Sunnyvale, CA · On-site

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

Forhyre

Project Manager

Sunnyvale, CA · On-site

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

Forhyre

Project Manager

Sunnyvale, CA · On-site

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

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All JobsProject Administrator JobsProject Administrator Jobs in San Ramon, CA

Project Administrator information

See San Ramon, CA salary details

$16

$32

$58

How much do project administrator jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for project administrator in San Ramon, CA is $32.36, according to ZipRecruiter salary data. Most workers in this role earn between $24.42 and $37.36 per hour, depending on experience, location, and employer.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting project teams, often requiring skills in organization and communication. It can be a good job for those interested in project management and administrative work, with opportunities for career advancement and certification such as PMP. Job satisfaction depends on individual preferences and the work environment.
More about Project Administrator jobs

What job categories do people searching Project Administrator jobs in San Ramon, CA look for?

The top searched job categories for Project Administrator jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Project Administrator jobs?

Cities near San Ramon, CA with the most Project Administrator job openings:

Project Administrator jobs near you
Infographic showing various Project Administrator job openings in San Ramon, CA as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $67,308 per year, or $32.4 per hour.

Lead Project Services Administrator

Carollo Engineers Inc.

Walnut Creek, CA • On-site

$35 - $45/hr

Full-time

Medical, Life, Retirement, PTO

Re-posted 14 days ago

Job description

Overview
Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.
We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.
Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.
Responsibilities
  • Assist with project setup and document control maintaining internal best practices while meeting client specific needs.
  • Assist Project Managers with tracking project budgets and deliverables.
  • Track project financial health and assist Project Managers with corrective actions
  • Assist Project Managers with client and contractor communications including preparation of budget and amendment documents/request.
  • Contract Administration: Assist with project setup and tracking tools, project compliance with contract requirements; prepare various monthly client reports; manage project specific requirements.
  • Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable including client specific reporting requirements such monthly reports and MBE/WBE reporting.
  • Prepare and maintain appropriate records and reports as they pertain to contract specific requirements.
  • Support change management, estimates and quality control including construction management activities such as document control for RFIs and submittals.
  • Research regulations, procedures and technical reference materials.
  • Provide other administrative support as needed including organizing events, assisting with expense reports and travel arrangements, recruiting support.

Qualifications
  • 5-10 years of direct related/relevant professional experience on major projects in architectural, construction, engineering or another related technical field.
  • Moderate to advanced knowledge of Excel, including data manipulation and spreadsheet design to communicate results.
  • Understanding of project financials and accounting basics.
  • Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
  • Strong oral and written communication skills.
  • Ability to relate and work well with people at all levels within the team, the office, and externally with clients.
  • Strong planning and organizational skills.
  • Ability to manage complex and diverse projects and deadlines.
  • Basic understanding of engineering methods and standard operating procedures.
  • Direct experience with financial systems and concepts.
  • High School Diploma or equivalent.

Preferred Qualifications
  • 10-15 years project controls experience.
  • Direct experience with Project Management principles and practices
  • Direct experience with financial systems and concepts

Compensation Range
$35 to $45 per hour. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
Other Compensation and Benefits
Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo's benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.

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