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Project Administrator Jobs in San Ramon, CA (NOW HIRING)

Northland Controls

Project Administrator

San Lorenzo, CA · On-site

$3.0K - $5.0K/mo

Northland Controls is looking for a proactive and detail-oriented Project Administrator to support the Project Management Office (PMO) in delivering global physical security system projects. You'll ...

BEI Construction, Inc.

Project Administrator

Alameda, CA · On-site

$30 - $36/hr

BEI Construction is seeking a Project Administrator to support our low voltage division. This position will provide support to multiple project management teams within the division. This position ...

Gallaher Co

Project Admin.

San Jose, CA

Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer ...

Gallaher Co

Project Admin.

San Jose, CA · On-site

$70K/yr

Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer ...

Gallaherco

Project Admin.

San Jose, CA · On-site

Salary: $70,720 annual salary Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth ...

Gallaherco

Project Admin.

San Jose, CA · On-site

$70K/yr

Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer ...

Forhyre

Project Manager

Sunnyvale, CA

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

Forhyre

Project Manager

Sunnyvale, CA

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

Forhyre

Project Manager

Sunnyvale, CA

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

Forhyre

Project Manager

Sunnyvale, CA

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

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All JobsProject Administrator JobsProject Administrator Jobs in San Ramon, CA

Project Administrator information

See San Ramon, CA salary details

$16

$32

$58

How much do project administrator jobs pay per hour?

As of Aug 1, 2026, the average hourly pay for project administrator in San Ramon, CA is $32.36, according to ZipRecruiter salary data. Most workers in this role earn between $24.42 and $37.36 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What job categories do people searching Project Administrator jobs in San Ramon, CA look for? The top searched job categories for Project Administrator jobs in San Ramon, CA are:
What cities near San Ramon, CA are hiring for Project Administrator jobs? Cities near San Ramon, CA with the most Project Administrator job openings:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in San Ramon, CA as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $67,308 per year, or $32.4 per hour.

Project Administrator

Northland Controls

San Lorenzo, CA • On-site

$3.0K - $5.0K/mo

Other

Posted 8 days ago

Job description

Northland Controls is looking for a proactive and detail-oriented Project Administrator to support the Project Management Office (PMO) in delivering global physical security system projects. You'll coordinate schedules, manage documentation, communicate with clients, and ensure projects are completed on time and within budget. This role is ideal for someone who thrives in a fast-paced, client-facing environment and values collaboration, accountability, and continuous learning. Join a dynamic team that supports some of the world's largest corporate clients.
RESPONSIBILITIES
  • Coordinating project schedules, resources, equipment documentation and information.
  • Liaising with clients to identify and define project requirements, scope and objectives.
  • Ensuring clients' needs are met as project evolves.
  • Assists in preparing action plans using resources from time and budget projects.
  • Ensuring all projects are completed on time, within budget and with high quality standards.
  • Assist in monitoring the project progress and respond to issues as they arise.
  • Act as a point of contact and communicate project status to all participants.
  • Work with project and program managers to eliminate project blockers.
  • Use tools to monitor working hours, plans and expenses/expenditures.
  • Create and maintain project documentation, plans and reports.
  • Ensure standards and requirement are met through conducting quality assurance tests.
  • Other duties as assigned.

SKILLS
  • Ability to prepare and interpret flowcharts, scheduled, and step by step action plans.
  • Strong working knowledge of Microsoft products (Word, Excel, Planner, Project).
  • Able to prioritize and execute tasks in a high-pressure environment.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Effective written and oral communication skills.
  • Effective organizational and problem-solving skills.
  • Ability to work effectively with a wide range of individuals.

EDUCATION & EXPERIENCE
Diploma or Bachelor's Degree or equivalent experience.
Two years of proven work experience as a Project Administrator or similar administrative support role.
Knowledge of project management principles and best practices.

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