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Project Administrator Jobs in San Ramon, CA (NOW HIRING)

BEI Construction

Project Administrator

Alameda, CA · On-site

Salary: $30 per hour to $36 per hour BEI Construction is seeking a Project Administrator to support our low voltage division. This position will provide support to multiple project management teams ...

BEI Construction, Inc.

Project Administrator

Alameda, CA · On-site

$30 - $36/hr

BEI Construction is seeking a Project Administrator to support our low voltage division. This position will provide support to multiple project management teams within the division. This position ...

AlfaTech

Project Administrator

San Francisco, CA · On-site

$35 - $40/hr

The Project Administrator will provide backup to other Project Administrators (PA) and/or Document Controllers in the group, as the project workload and schedules dictate. Core Responsibilities ...

AlfaTech

Project Administrator

San Francisco, CA · On-site

The Project Administrator will provide backup to other Project Administrators (PA) and/or Document Controllers in the group, as the project workload and schedules dictate. Core Responsibilities ...

AlfaTech

Project Administrator

San Francisco, CA · On-site

$35 - $40/hr

The Project Administrator will provide backup to other Project Administrators (PA) and/or Document Controllers in the group, as the project workload and schedules dictate. Core Responsibilities ...

Gallaher Co

Project Admin.

San Jose, CA · On-site

$70K/yr

Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer ...

Gallaher Co

Project Admin.

San Jose, CA · On-site

Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer ...

Gallaherco

Project Admin.

San Jose, CA · On-site

Salary: $70,720 annual salary Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth ...

Convergint

Project Cost Administrator 2

Pleasanton, CA · On-site

As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows. For information about how we use your personal information, please see our Colleague ...

Forhyre

Project Manager

Sunnyvale, CA

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

Forhyre

Project Manager

Sunnyvale, CA

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

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All JobsProject Administrator JobsProject Administrator Jobs in San Ramon, CA

Project Administrator information

See San Ramon, CA salary details

$16

$32

$58

How much do project administrator jobs pay per hour?

As of Jul 11, 2026, the average hourly pay for project administrator in San Ramon, CA is $32.36, according to ZipRecruiter salary data. Most workers in this role earn between $24.42 and $37.36 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
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What cities near San Ramon, CA are hiring for Project Administrator jobs? Cities near San Ramon, CA with the most Project Administrator job openings:
Project Administrator jobs near you
Project Administrator

Project Administrator

Novo Construction Inc

San Francisco, CA • On-site

$26 - $30/hr

Full-time

Posted 27 days ago

Job description

Project Administrator (Construction)
NOVO Construction, Inc., a Menlo Park based General Contractor is seeking a professional individual with excellent interpersonal, organizational, and communication skills to work in our San Francisco as a Project Administrator.
The Project Administrator will provide administrative support to multiple project managers, engineers and superintendents. Responsibilities including data entry, filing, spreadsheet and database creation and maintenance, training, and other duties as assigned. The Project Administrator must possess excellent computer skills, experience dealing with construction contractors/ subcontractors and assisting in the successful and correct completion of construction projects. Maintain confidentiality of information, and communicate articulately with all levels of the organization.
DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned on an individual basis:
  • Retrieve all subcontractor insurance certificates and audit that all requirements have been met. Monitor expirations of certificates and keep current. This for both NOVO project insurance certificates and subcontractor certificates on each project you are supporting.
  • Collect and prepare project close-out binders. Responsible for all close-out filing and submission to clients.
  • Manage email and calendars, scheduling meetings, resolving scheduling conflicts efficiently and with minimal disruption to participants.
  • Prepare and send Invitations to Bidders.
  • Order and distribute drawings.
  • Ordering and obtaining office supplies
  • Aid the project managers, superintendents of your project teams.
  • Set-up and maintain projects. Keep information current at all times.
  • Manage the start up and filing of all project documentation including contracts, change orders, approved submittals, RFI logs, meeting minutes and other necessary project documentation.
  • Provide superintendents with appropriate job documentation folder before start of project.
  • Issue subcontractor letter of intent and/or contracts.
  • Issue subcontractor change orders.
  • Collect all project specific subcontractor MSDS and IIPPs.
  • Create and distributing accurate and comprehensive correspondence.
  • Enter data and maintain spreadsheets.
  • Assist project accountants with collecting conditionals and unconditionals. Also, help accounting in maintaining lien logs.
  • Protect confidentiality of sensitive information.
  • Demonstrate efficient productivity, strong attention to accuracy and detail.
  • Work well under pressure and tight time lines.
  • Adapt quickly to changing priorities and shifting timelines.
  • Demonstrate superior customer service skills.
  • Anticipate manager's needs and taking initiative.
  • Conduct self in a professional manner.

EDUCATION/EXPERIENCE/QUALIFICATIONS:
  • Bachelor/AA degree or 2+ years of construction coordination/ administrative experience
  • Excellent computer skills; MS Outlook, advanced MS Word, Excel, (includes creating, editing, and maintaining various applications as well as creation and maintenance of spreadsheets in Microsoft Excel)
  • Solid understanding of construction practices and procedures.
  • Strong verbal communication skills
  • Sharp problem solving skills
  • Proactive/ Time management skills
  • Heavy organizational skills
  • Professional Demeanor

This is a full-time, hourly position with excellent benefits.
The hourly range is $26 to $30 per hour.

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