Project Administrator Jobs in Reston, VA (NOW HIRING)

At Stout, we're dedicated to exceeding expectations in all we do - we call it Relentless Excellence . Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

Impact You'll Make

As a Project Administrator, you will play a critical role in supporting the successful execution of client engagements across the firm. Working closely with Managing Directors, engagement teams, and internal business partners, you will coordinate engagement operations, manage project administration, and help ensure projects are delivered efficiently while maintaining exceptional client service and compliance with firm policies.

• Serve as a central point of coordination for client engagements from initiation through completion.
• Help engagement teams deliver high-quality client service by managing project logistics, financial administration, and engagement documentation.
• Support efficient project execution through proactive coordination of staffing, budgets, billing, and project tracking.
• Build strong relationships with engagement teams and internal business functions to improve operational effectiveness.
• Identify opportunities to enhance engagement processes and administrative workflows.

What You'll Do

• Coordinate client onboarding, engagement setup, and project initiation activities.
• Partner with Managing Directors and engagement teams to support project planning, staffing, and resource coordination.
• Monitor project milestones, deliverables, and engagement timelines to help ensure successful execution.
• Track engagement budgets, work-in-process (WIP), and project financials, identifying potential issues and communicating updates to engagement leaders.
• Prepare draft invoices and support the billing process in collaboration with finance and engagement teams.
• Maintain accurate engagement documentation, project records, and administrative files.
• Coordinate meetings, client communications, and project-related logistics for internal and external stakeholders.
• Support engagement reporting by preparing project status updates and operational reports.
• Resolve administrative issues and coordinate with internal business functions to facilitate project execution.
• Ensure engagement activities comply with firm policies, procedures, and quality standards.
• Recommend and implement process improvements that enhance project administration and operational efficiency.
• Manage multiple concurrent engagements while maintaining accuracy and responsiveness.

What You Bring

• Bachelor's degree preferred in Business Administration, Legal Studies, Finance, Accounting, Project Management, or a related field.
• 5+ years of experience supporting consulting, legal, accounting, financial advisory, or other professional services engagements.
• Experience coordinating multiple client projects in a fast-paced, deadline-driven environment.
• Strong organizational and project coordination skills with the ability to manage competing priorities.
• Experience supporting project financial administration, including budgeting, work-in-process (WIP), invoicing, or reporting.
• Excellent written and verbal communication skills with a strong client service orientation.
• Strong attention to detail and commitment to accuracy.
• Demonstrated problem-solving skills and ability to anticipate project needs.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Ability to quickly learn firm systems, processes, and project management tools.
• Experience working collaboratively across cross-functional teams and building strong internal relationships.

How You'll Thrive

• Stay organized while managing multiple engagements and shifting priorities.
• Build trusted relationships with engagement teams, clients, and internal business partners.
• Take ownership of project coordination and follow through on commitments.
• Apply sound judgment and attention to detail to ensure engagement quality and operational excellence.
• Identify opportunities to improve processes and enhance the client and team experience.
• Communicate proactively and professionally with stakeholders at all levels of the organization.
• Embrace collaboration while supporting a high-performing, client-focused team.
• Embody Stout's core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and Great Communicators.

Why Stout?
At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and wellness options tailored to support employees at every stage of life.
We foster a culture of inclusion and respect, embracing diverse perspectives and experiences to drive innovation and success. Our leadership is committed to inclusion and belonging across the organization and in the communities we serve.
We invest in professional growth through ongoing training, mentorship, employee resource groups, and clear performance feedback, ensuring our employees are supported in achieving their career goals.
Stout provides flexible work schedules and a discretionary time off policy to promote work-life balance and help employees lead fulfilling lives.
Learn more about our benefits and commitment to your success.

https://www.stout.com/en/careers/benefits

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

Stout is an Equal Employment Opportunity.All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex, national origin, disability, age, protected veteran status or any other characteristic protected by applicable local, state or federal law.

Stout is required by applicable state and local laws to include a reasonable estimate of the compensation range for this role. The range for this role considers several factors including but not limited to prior work and industry experience, education level, and unique skills. The disclosed range estimate has not been adjusted for any applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.