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Project Administrative Assistant Jobs in Springfield, IL

MasTec Inc

Project Manager

Decatur, IL · On-site

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL · On-site

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL · On-site

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL · On-site

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL · On-site

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL · On-site

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

MasTec Inc

Project Manager

Decatur, IL · On-site

... administrative functions on high voltage utility projects. The Project manager will plan and ... Identify and supply deliverables * Assist Business development on defining project resource ...

INB, N.A.

Executive Assistant

Springfield, IL

$65K - $80K/yr

Job Summary The Executive Assistant provides high-level administrative and organizational support ... Coordinate special projects, executive events, and cross-functional initiatives. * Maintain ...

PossAbility, LLC

Executive Assistant

Springfield, IL · On-site

Manage the flow of administrative paperwork for new employees and client starts, ensuring every ... Maintain a dynamic list of active agency projects and deadlines, providing the Owner with quick ...

Springfield Clinic

Lead, Operations

Springfield, IL · On-site

$18.22 - $26.42/hr

Support the Manager in organizing special projects/audits, and in meeting goals set by SC as needed ... Certified Medical Administrative Assistant (CMAA) per the National Healthcareer Association ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Springfield, IL

Project Administrative Assistant information

See Springfield, IL salary details

$13

$23

$35

How much do project administrative assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for project administrative assistant in Springfield, IL is $23.43, according to ZipRecruiter salary data. Most workers in this role earn between $19.04 and $26.68 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What job categories do people searching Project Administrative Assistant jobs in Springfield, IL look for?

The top searched job categories for Project Administrative Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Project Administrative Assistant jobs?

Cities near Springfield, IL with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $48,729 per year, or $23.4 per hour.

Project Manager

MasTec Inc

Decatur, IL • On-site

Full-time

Re-posted 15 days ago

MasTec rating

7.4

Company rating: 7.4 out of 10

Based on 155 frontline employees who took The Breakroom Quiz

34th of 80 rated construction

Job description

Overview
Job Position Title: Project Manager
Job Description Summary:
The Project Manager is directly responsible for all safety, financial, operations and administrative functions on high voltage utility projects. The Project manager will plan and execute the life cycle of a large-scale linear projects. They will develop procedures and practices contingent on customer and internal requirements, hiring, developing, and managing of the project team, coordinate with construction managers, schedulers, and subcontractors. This project management position requires extensive involvement and leadership for the project team. Collaborating and maintaining close relationships with utility customers. This position is ultimately responsible for the project's progress and success.
Responsibilities
Essential Duties and Responsibilities:
Project Proposal
  • Define and understand project scope
  • Identify and supply deliverables
  • Assist Business development on defining project resource requirements; subcontractor or internal
  • Responsible for subcontractor bid packages, communications and transmittals
  • Responsible for pricing sheet assembly and completion
  • Manager proposal schedule

Project Initiation
  • Responsible for understanding complete project scope and contract
  • Manage subcontractor selection, notification and possible re-pricing
  • Schedule and execute project kick-off meetings with client and subcontractors

Project Execution
  • Develop and manage project team, assigning and coordinating team member roles and responsibilities.
  • Develop and maintain project schedule, ensuring achievement of critical milestone dates
  • Oversee the successful management of labor and capital resources.
  • Plan/Participating in weekly progress and strategic planning meetings between clients and project team members.
  • Maintain and control assigned project budgets and margins
  • Responsible for subcontract invoice approval and client billing
  • Identify, mitigate, and resolve project issues and/or concerns.
  • Assure safety policies, procedures, and standards are met, or exceeded.
  • Manage project scope by assuring changes and/or change orders are appropriately documented and executed
  • Communicating and reporting project updates, metrics, and overall performance to Project Sponsors.
  • Oversee QA/QC of Engineering and Procurement deliverables as possible

Project Closeout
  • Complete all change order activity for both the client and subcontractors
  • Verify all material has been delivered, invoicing complete and payments made
  • Verify all project P.O.s are executed and closed-out
  • Testing and commissioning documentation is complete, reviewed and transmitted to client
  • Engineering as-built drawings and drawing revisions are complete and transmitted to client
  • All ECS project QA/QC documents are complete to include transfer of custody
  • Final customer billing to include retention
  • Complete ECS substation closeout document
  • Achieve project file

Additional responsibilities:
  • Commitment to stringent industry safety regulations.
  • Creation, management, and reporting of resource plans and performance data.
  • Measure, monitor, and report project financials including forecasts and cash flow.
  • Adherence to project deliverables and contractual obligations.
  • Schedule Management - Analyzing critical path, float, delays, and acceleration if required.
  • Documentation of all project activities and communication.
  • Contract interpretation/dispute resolution.
  • Interfacing with client representatives regarding the project's progress and challenges.
  • Provide technical support for construction, including participation in construction planning.
  • Facilitate and coordinate project related conferences.
  • Support business development and other areas of Substation Services as directed
  • Mentor Assistant Project Management resources

Qualifications
Education and/or Work Experience:
  • Prior experience with managing contracted work with Municipal and/or Investor Owned Utilities required.
  • Thorough understanding of utility industry practices/standards, operations, contract management with emphasis on power projects required.

Skills & Abilities:
  • Must be able to accurately process written documentation, perform duties in a timely manner, be highly organized, and able to interface with personnel at all levels.
  • Proficient understanding of Project Controls, Earned Value Management and Risk Management desirable.
  • Extensive proficiency with Microsoft programs

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