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Project Administrative Assistant Jobs in Elgin, IL

KabaFusion

Administrative Assistant

Lombard, IL · On-site

$20 - $22/hr

Essential Duties & Responsibilities: * Assist department managers with special projects and administrative tasks * Maintain inventory of office supplies and ensure office equipment is operational

247Hire

Administrative Assistant

Chicago, IL · On-site

$28/hr

Hourly salary: $28 Administrative Assistant Our client located in the Chicago, Illinois area is ... Strong organizational skills and the ability to manage several projects at once within set ...

KabaFusion

Administrative Assistant

Elmhurst, IL · On-site

$20 - $22/hr

Essential Duties & Responsibilities: * Assist department managers with special projects and administrative tasks * Maintain inventory of office supplies and ensure office equipment is operational

KabaFusion

Administrative Assistant

Chicago, IL · On-site

$20 - $22/hr

Essential Duties & Responsibilities: * Assist department managers with special projects and administrative tasks * Maintain inventory of office supplies and ensure office equipment is operational

KabaFusion

Administrative Assistant

Schaumburg, IL · On-site

$20 - $22/hr

Essential Duties & Responsibilities: * Assist department managers with special projects and administrative tasks * Maintain inventory of office supplies and ensure office equipment is operational

HR Manager

Be Seen First

Administrative Assistant

Mchenry, IL · On-site

$50K - $60K/yr

Communicate order status, pricing, availability, and delivery updates to customers * Assist with general administrative and operational projects as needed What We're Looking For * Minimum 1 year of ...

Addison Group

Administrative Assistant

Chicago, IL · On-site

$22 - $25/hr

Handle multiple assignments while meeting deadlines and maintaining accuracy. * Assist with additional administrative projects as needed. Qualifications: * 2-3 years of experience in an ...

Joe Jr Landscapes

Administrative Assistant

Chicago, IL · On-site

$15 - $20/hr

We are seeking a top-notch Administrative Assistant for our Chicago Branch. This position requires ... Open order reports Billing reports Project profit and loss repots Customer statements Project ...

Joe Jr Landscapes

Administrative Assistant

Chicago, IL · On-site

$15 - $20/hr

We are seeking a top-notch Administrative Assistant for our Chicago Branch. This position requires ... Open order reports Billing reports Project profit and loss repots Customer statements Project ...

The University of Chicago

Project Assistant IV

Chicago, IL · On-site

$23.71 - $34.72/hr

Department BSD MED - General Internal Medicine - Administrative Support About the Department ... Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs ...

Joe Jr Landscapes

Administrative Assistant

Chicago, IL · On-site

$15 - $20/hr

We are seeking a top-notch Administrative Assistant for our Chicago Branch. This position requires ... Project profit and loss repots • Customer statements • Project detail transaction reports • ...

ULINE

Administrative Assistant

Glenview, IL · On-site

$17.75 - $24/hr

As an Administrative Assistant for Uline's President, you'll support communications and special projects for the executive team at our growing company! Careers Packed with Potential. Backed by 45 ...

ULINE

Administrative Assistant

Glenview, IL · On-site

$17.75 - $24/hr

As an Administrative Assistant for Uline's President, you'll support communications and special projects for the executive team at our growing company! Careers Packed with Potential. Backed by 45 ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Elgin, IL

Project Administrative Assistant information

See Elgin, IL salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for project administrative assistant in Elgin, IL is $23.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.63 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What job categories do people searching Project Administrative Assistant jobs in Elgin, IL look for?

The top searched job categories for Project Administrative Assistant jobs in Elgin, IL are:

What cities near Elgin, IL are hiring for Project Administrative Assistant jobs?

Cities near Elgin, IL with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you

Administrative Assistant

Heidner Property Management Company

Hoffman Estates, IL • On-site

$52K - $55K/yr

Full-time

Posted 13 days ago

Job description

Administrative Assistant
Heidner Property Management
Heidner Property Management is seeking a highly organized, detail-oriented, professional Administrative Assistant to join our team. This position will provide comprehensive administrative support while also assisting our Corporate Attorney with annual corporate filings and other legal and compliance-related projects.
The ideal candidate is someone who thrives in a fast-paced, high-profile environment, can confidently manage multiple priorities, and takes great pride in accuracy, organization, and follow-through. This role is well suited for an individual who is proactive, dependable, and eager to learn new responsibilities.
Key Responsibilities
Administrative Support
  • Provide day-to-day administrative support to the office and management team.
  • Professionally greet and assist guests, visitors, and business partners.
  • Order, organize, and maintain office supplies and inventory.
  • Maintain accurate and organized electronic and physical files.
  • Assist with document preparation, scanning, copying, filing, and other general office duties.
  • Coordinate and prepare conference rooms for meetings and presentations.
  • Set up and assist with Zoom and other virtual meetings, including ensuring all necessary technology and materials are ready prior to meetings.
  • Assist with scheduling, correspondence, and special projects as needed.
  • Provide support for executive and corporate meetings and other company events.
Corporate amp; Legal Administrative Support
  • Assist the Corporate Attorney with annual Articles of Incorporation and other corporate and annual legal filings.
  • Help gather, organize, and maintain information and documentation needed for annual filings and corporate compliance.
  • Track important filing deadlines and assist with ensuring documents are prepared and submitted accurately and on time.
  • Maintain organized records of corporate documents, filings, and related correspondence.
  • Assist with research, document organization, and other administrative tasks related to corporate and legal projects.
  • Provide support on confidential, time-sensitive, and high-profile projects as directed by the Corporate Attorney and management team.
  • Drop off bank deposits when requested.
No prior legal experience is required. Training will be provided to the successful candidate regarding the corporate and legal filing responsibilities of the position.
Qualifications
  • Excellent attention to detail with a strong commitment to accuracy.
  • Highly organized with the ability to manage multiple tasks and priorities simultaneously.
  • Ability to work effectively in a fast-paced environment with changing priorities and deadlines.
  • Professional, polished, and approachable demeanor.
  • Strong written and verbal communication skills.
  • Excellent follow-through and the ability to take initiative and work independently.
  • Strong computer skills and proficiency with Microsoft Office.
  • Comfortable using Zoom and other virtual meeting platforms to set up for meetings.
  • Ability to handle confidential and sensitive information with discretion.
  • Strong interpersonal skills and the ability to interact professionally with employees, executives, guests, attorneys, and outside professionals.
  • Previous administrative or office experience preferred.
  • Legal experience is not required. An interest in learning corporate and legal administrative processes is a plus.
  • Must have a valid driver’s license and proof of insurance at all times.
What We're Looking For
The ideal candidate is a reliable, detail-oriented, and highly organized professional who takes ownership of their responsibilities. You should be comfortable juggling routine administrative duties alongside important, time-sensitive projects and understand that even small details can have a significant impact.
This is an excellent opportunity for someone who enjoys a varied role, wants to expand their professional skills, and is interested in gaining exposure to corporate operations, legal filings, and high-level business projects while working in a dynamic environment at Heidner Property Management.
Position Type
Full-Time, in office. No remote work available.

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