ZipRecruiter

Log In

1

Project Administrative Assistant Jobs in Springfield, IL

Augment

Scalehouse Attendant

Taylorville, IL · On-site

$25/hr

What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office ... Support the operations team with general clerical tasks, reports, and administrative projects. What ...

Memorial Health

Administrative Fellow

Springfield, IL · On-site

$29.44 - $45.64/hr

Overview The Memorial Health Administrative Fellowship is a 12-month postgraduate leadership ... and project objectives are achieved. * Assist in the implementation and evaluation of ...

Memorial Health

Administrative Fellow

Springfield, IL · On-site

$29.44 - $45.64/hr

Overview The Memorial Health Administrative Fellowship is a 12-month postgraduate leadership ... and project objectives are achieved. * Assist in the implementation and evaluation of ...

Memorial Health

Administrative Fellow

Springfield, IL

$29.44 - $45.64/hr

The Memorial Health Administrative Fellowship is a 12-month postgraduate leadership development ... and project objectives are achieved. * Assist in the implementation and evaluation of ...

previous pagenext page

Showing results 21-40

All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Springfield, IL

Project Administrative Assistant information

See Springfield, IL salary details

$13

$23

$35

How much do project administrative assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for project administrative assistant in Springfield, IL is $23.43, according to ZipRecruiter salary data. Most workers in this role earn between $19.04 and $26.68 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What job categories do people searching Project Administrative Assistant jobs in Springfield, IL look for?

The top searched job categories for Project Administrative Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Project Administrative Assistant jobs?

Cities near Springfield, IL with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $48,729 per year, or $23.4 per hour.

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

InfiniSource Consulting Solutions

Springfield, IL

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 17 days ago

Job description

Description

INFINISOURCE CONSULTING SOLUTIONS (ICS)

InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.


ICS is seeking an Executive Assistant/Administrative Assistant II to join our team!


The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices. The individual will perform administrative tasks including but not limited to:

  • Providing Executive/Assistant I support to high level executives, directors or managers.
  • Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials.
  • Organizing and prioritizing action items and serving as a liaison for internal and external offices.
  • Managing business relationships with other program offices, divisions, and stakeholders.
  • Managing logistics, materials, and generating minutes for meetings.
  • Drafting and editing correspondence.
  • Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
  • Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
  • Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
  • Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.

Requirements

The individual shall have:

  • A minimum of an Bachelor degree
  • A minimum of three (5-8) years of experience performing high-level administrative duties is required; Federal government experience is desired.
  • Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems).
  • Ability to communicate in English both orally and in writing.
  • Proficiency in various types of Information Technology resources such as Microsoft Office Suite products.

InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions.


InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.

Apply