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Project Administartor Jobs (NOW HIRING)

ITG Communications

Project Administrator

Vancouver, WA · On-site

The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely ...

FiberTel, LLC

Project Administrator

Portland, OR · On-site

$24 - $32/hr

The Project Administrator will assist with customer account management and maintenance. She/he will track job progress on each assigned job and provide timely billing/invoicing per job. The Project ...

ITG Communications

Project Administrator

Hallandale, FL · On-site

ITG Communications is hiring a Project Administrator in Hallandale, FL The Project Administrator provides administrative and project support to the ITG Construction team. This role partners closely ...

CMS Corporation

Project Administrator

Maumee, OH · On-site

$45K - $50K/yr

Description Project Administrator The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth ...

ITG Communications

Project Administrator

Newton, NH · On-site

The Project Administrator provides administrative and project support to the ITG Construction team. This role partners closely with cross-functional teams to ensure accurate project documentation ...

Tier 1 Consulting, Inc.

Project Administrator

Atlanta, GA · Hybrid

$50K - $57K/yr

Architecture and design firm seeking an experienced Project Administrator with 5 years of AEC experience About the Opportunity A nationally recognized, award-winning architecture and interior design ...

ITG Communications

Project Administrator

Newton, NH · On-site

ITG Communications is hiring a Project Administrator in Newton, NH. (Full time in office). ITG Construction Division The Project Administrator provides administrative and project support to the ITG ...

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How much do project administartor jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for project administartor in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

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Project Administrator

Vancouver, WA • On-site

ITG Communications
Telecommunications • 201 - 500 employees
Learn more about ITG Communicationsexternal

Full-time

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Compile, organize, and maintain complete as-built packages in accordance with company and client standards

  • Compare production data against billing submissions to identify discrepancies and support reconciliation of production codes

  • Support project closeout by ensuring all documentation is complete, accurate, and submitted on time

ITG Communications rating

5.4

Company rating: 5.4 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

ITG Communications is hiring for Project Administrator in Vancouver, WA
Purpose:
The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely project closeout.
This role plays a key part in maintaining data integrity across construction, finance, and client reporting by managing as-built documentation, reconciling production data, and supporting cross-functional communication. The Project Administrator helps drive efficiency, reduce billing discrepancies, and ensure projects are properly documented from initiation through completion.
Responsibilities
Key Responsibilities:
  • Compile, organize, and maintain complete as-built (as-built) packages in accordance with company and client standards
  • Collect and verify project documentation, including maps, production reports, and supporting records
  • Ensure all required documentation is complete, accurate, and submitted on time for project closeout
  • Compare production data (maps, field reports) against billing submissions to identify discrepancies
  • Act as a quality control checkpoint between Construction and Finance
  • Identify and flag underbilling or overbilling issues and communicate findings to Construction Coordinators
  • Support reconciliation of production codes to ensure accurate client billing
  • Maintain and update internal tracking systems, spreadsheets, and Smartsheet's with real-time project statuses
  • Monitor project progress and ensure data consistency across systems
  • Generate reports to support management visibility into production and project completion
  • Provide direct administrative support to Construction Coordinators and Project Managers
  • Collaborate with Finance, field teams, and vendors to gather required information
  • Communicate effectively with internal teams and external stakeholders regarding project documentation and status
  • Identify opportunities to improve documentation, tracking, and reporting processes
  • Support implementation of standardized workflows and tools
  • Assist leadership in improving operational efficiency and data accuracy

Key Measures / Key Performance Indicators:
  • Accuracy and completeness of as-built packages
  • Reduction in billing discrepancies (under/over billing)
  • Timeliness of project closeout documentation
  • Data accuracy across tracking systems
  • Responsiveness to internal and client requests
  • Efficiency improvements in reporting and documentation processes

Requirements
Education: High school diploma or equivalent required
Experience:
  • 1-3 years of experience in cable, telecom, or construction environments
  • 1-3 years of administrative or project coordination experience preferred

Exposure:
  • Construction project lifecycle (initiation through closeout)
  • Telecom infrastructure (fiber/coax, aerial and underground)
  • Financial reconciliation and billing processes
  • Cross-functional operations (Construction, Finance, Field Teams)
  • Project tracking systems and reporting tools

  1. Factors critical to success at ITG Communications for this position:
  • High attention to detail and accuracy
  • Strong organizational discipline
  • Accountability and ownership of assigned projects
  • Ability to identify discrepancies and problem-solve proactively
  • Effective communication across departments

Physical Requirements
  • Prolonged periods of sitting and computer use

Occasional lifting of documents or office materials
Additional Comments
ITG is an equal employment opportunity employer. ITG's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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