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Project Admin Assistant Jobs in Austin, TX (NOW HIRING)

Novo Construction Inc

Project Administrator

Austin, TX · On-site

The Project Administrator will provide administrative support to multiple project managers ... Enter data and maintain spreadsheets. * Assist project accountants with collecting conditionals and ...

Cincinnati Children's

Senior Admin Assistant

Burnet, TX · On-site

$22.18 - $27.73/hr

Supports complex projects and processes from concept through completion that have organizational impact and/or external constituents. Establishes and implements reporting systems. Establishes office ...

Associa

Administrative Assistant

Austin, TX · On-site

$17.75 - $24/hr

Goodwin and Co is seeking an Admin Asst to * Advise clients on financial strategies and other ... projects • Assist Board of Directors with action items and to do-lists • Attend and Conduct ...

Turner Construction

Project Administrator

Austin, TX · On-site

Set up process and administer project-specific tools and materials, such as project calendar ... Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings ...

Turner Construction

SPO Safety Assistant

Austin, TX

$39K - $51K/yr

... administer and record participation. * Assist with gathering Pre-Task Plans (PTPs) and Job Hazard Analyses (JHAs) for project contractors based on contractual requirements. * Assist with maintaining ...

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Project Admin Assistant information

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How much do project admin assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for project admin assistant in Austin, TX is $23.42, according to ZipRecruiter salary data. Most workers in this role earn between $19.04 and $26.68 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities near Austin, TX are hiring for Project Admin Assistant jobs?

Cities near Austin, TX with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Austin, TX as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $48,723 per year, or $23.4 per hour.

Project Administrator

Novo Construction Inc

Austin, TX • On-site

Full-time

Posted 29 days ago

Job description

NOVO Construction, Inc., a Menlo Park based General Contractor is seeking a professional individual with excellent interpersonal, organizational, and communication skills to work as a Project Administrator for our Austin office.
The Project Administrator will provide administrative support to multiple project managers, engineers and superintendents. Responsibilities including data entry, filing, spreadsheet and database creation and maintenance, training, and other duties as assigned. The Project Administrator must possess excellent computer skills, experience dealing with construction contractors/ subcontractors and assisting in the successful and correct completion of construction projects. Maintain confidentiality of information, and communicate articulately with all levels of the organization.
DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned on an individual basis:
  • Retrieve all subcontractor insurance certificates and audit that all requirements have been met. Monitor expirations of certificates and keep current. This for both NOVO project insurance certificates and subcontractor certificates on each project you are supporting.
  • Collect and prepare project close-out binders. Responsible for all close-out filing and submission to clients.
  • Manage email and calendars, scheduling meetings, resolving scheduling conflicts efficiently and with minimal disruption to participants.
  • Prepare and send Invitations to Bidders.
  • Order and distribute drawings.
  • Ordering and obtaining office supplies.
  • Aid the project managers, superintendents of your project teams.
  • Set-up and maintain projects. Keep information current at all times.
  • Manage the start-up and filing of all project documentation including contracts, change orders, approved submittals, RFI logs, meeting minutes and other necessary project documentation.
  • Provide superintendents with appropriate job documentation folder before start of project.
  • Issue subcontractor letter of intent and/or contracts.
  • Issue subcontractors change orders.
  • Collect all project specific subcontractor MSDS and IIPPs.
  • Create and distribute accurate and comprehensive correspondence.
  • Enter data and maintain spreadsheets.
  • Assist project accountants with collecting conditionals and unconditional waivers. Also, help accounting in maintaining lien logs.
  • Protect confidentiality of sensitive information.
  • Demonstrate efficient productivity, strong attention to accuracy and detail.
  • Work well under pressure and tight timelines.
  • Adapt quickly to changing priorities and shifting timelines.
  • Demonstrate superior customer service skills.
  • Anticipate manager's needs and taking initiative.
  • Conduct self in a professional manner.

EDUCATION/EXPERIENCE/QUALIFICATIONS:
  • College Degree or 2+ years of construction coordination/ administrative experience
  • Excellent computer skills; MS Outlook, advanced MS Word, Excel, (includes creating, editing, and maintaining various applications as well as creation and maintenance of spreadsheets in Microsoft Excel)
  • Solid understanding of construction practices and procedures.
  • Strong verbal communication skills
  • Sharp problem solving skills
  • Proactive/ Time management skills
  • Heavy organizational skills
  • Professional Demeanor

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