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Project Admin Assistant Jobs in Wisconsin (NOW HIRING)

Piping & Equipment Company

Site Admin

Port Washington, WI · On-site

$21.54 - $35.58/hr

While assigned to a project away from home, eligible employees are provided per diem to assist with ... The Site Admin will support project financial controls, document control, workforce logistics ...

Saxon Global

DB2 DBA/Admin

Milwaukee, WI

... project teams to develop, maintain and integrate information logical models. Designs physical ... Assist with the assessment of varying types of incidents, providing subject matter expertise as ...

Actalent

Engineering Admin

De Pere, WI · On-site

$20 - $25/hr

Engineering Administrator We are seeking a detail-oriented Engineering Administrator to support our ... Perform data entry and maintain databases, spreadsheets, and project tracking tools. * Assist with ...

Leapros Skilled Trades

Office Admin

Chippewa Falls, WI · On-site

$22 - $28/hr

Answer phones, assist customers, process work orders, and provide dispatch support as needed ... Strong organizational skills and the ability to manage multiple administrative projects ...

B2E Solutions

Business Development Admin

Hartland, WI · On-site

Sales and Client Admin Support * Assist with one-off projects as needed * Coordinate internal Sales/CSM team events * Manage/update agreements and pricing guides as needed * Execute monthly pipeline ...

LHH US

Project Coordinator

Milwaukee, WI · On-site

Responsibilities * Assist project teams with project startup activities and documentation ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

New

Apply Early

LHH US

Project Coordinator

Milwaukee, WI

Responsibilities * Assist project teams with project startup activities and documentation ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

New

Apply Early

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All JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Wisconsin

Project Admin Assistant information

See Wisconsin salary details

$14

$23

$35

How much do project admin assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for project admin assistant in Wisconsin is $23.86, according to ZipRecruiter salary data. Most workers in this role earn between $19.42 and $27.16 per hour, depending on experience, location, and employer.

What qualifications do you need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required or preferred.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals working in industries like finance, law, or technology. These positions typically require specialized skills, such as proficiency in project management tools or advanced communication abilities, and may offer higher salaries due to increased responsibilities and experience levels.

How much do admin assistants get paid?

The average salary for a project admin assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.
Project Admin Assistant jobs near you
Assistant Project Manager

Assistant Project Manager

McShane Construction Company LLC

Madison, WI • On-site

Full-time

Posted 10 days ago

Be an early applicant

Job description

Description:

As Assistant Project Manager, you’ll play a key role in delivering high-quality multi-family, industrial, or commercial construction projects, while building skills to eventually lead projects as Project Manager. Through the entire project lifecycle, you’ll learn industry best practices for ensuring safety, timeliness, and adherence to budgets and quality standards.


McShane Construction, established in 1984, is a national award-winning general contractor specializing in multi-family, industrial, commercial, and healthcare markets. As a female-owned and led business, we are committed to integrity, innovation, and collaboration, offering a rewarding career environment. With headquarters in Rosemont, IL, and regional offices in Auburn, AL, Madison, WI, Nashville, TN, and Phoenix, AZ, our impact spans nationwide.


Responsibilities

Preconstruction

  • Assist with and learn to review proposals, bid analysis, constructability reviews, and preliminary project schedules.

Project Controls

  • Assist with analyzing and managing owner contracts, ensuring compliance with claim provisions.
  • Prepare purchase orders, subcontracts, and risk mitigation plans during buyout phases.
  • Administer project control documents to ensure consistency and accuracy.
  • Assist with subcontractor and owner changes.

Schedule Management

  • Develop or assist with the preparation of project schedules and updates.

Quality Management

  • Advocate for project excellence by assisting with the implementation of quality standards.
  • Rectify items identified in monthly consultant inspection reports.

Safety

  • Champion a culture of safety by enforcing the company’s Safety Program and ensuring site-specific safety plans are completed.
  • Conduct job site safety audits and recommend corrective actions at weekly coordination meetings.
Requirements:
  • Bachelor’s degree in construction management, civil engineering, architecture, or a related field.
  • Minimum of 3 years’ experience in construction management
  • Knowledge of project controls and construction methods, building codes, and safety regulations
  • Ability to use or learn construction management software (CMiC, Bluebeam, Salus, PlanGrid, MS Project, Primavera P6)
  • Ability to use Microsoft Office Suite

Additional Qualities to Thrive in This Role:

  • Strong communication skills to engage with clients, design consultants, and trade partners
  • Ability to research problems and recommend solutions
  • Adaptability to meet deadlines in a fast-paced environment
  • A proactive, solution-oriented mindset to drive project success

Key Information:

  • Full-time, in-person role split between the local office and assigned jobsite.
  • Valid U.S. Driver’s License required.
  • Authorization to work in the U.S. required.

Are you ready to make an impact and grow with us, but looking for something different?

Visit our Careers page at www.mcshaneconstruction.com/careers or contact us at careers@mcshane.com to learn more.


McShane Construction cultivates a culture of inclusion where every individual’s unique background and perspective are embraced. We provide equal employment opportunities to all employees and applicants and make all employment-related decisions without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, age, or disability, or any other characteristic protected by federal, state, or local laws.


No Agency Inquiries Please: The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates’ names or summaries from staffing agencies, search firms, or third-party recruiters. The McShane Companies will not pay a placement fee in connection with any such unsolicited resumes.