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Project Admin Assistant Jobs in Wisconsin (NOW HIRING)

Donohue and Associates

Project Delivery Coordinator

Milwaukee, WI · On-site

$55K - $85K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

In this role you'll partner with project managers, construction managers/administrators, senior ... * Assist with project setup, contract administration, invoicing, budget and schedule tracking ...

C.G. Schmidt, Inc.

Project Accountant

Milwaukee, WI · On-site

$62K - $82K/yr

Ability to administer projects with different billing requirements * Ensures billings comply with ... Request, review, and maintain lien waivers and related subcontractor documentation * Assist with ...

Bear Construction Company

Project Executive

Madison, WI · On-site

$145K - $185K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The PX will assist in developing and implementing corporate policies and procedures to achieve ... Administer document control procedures for all construction related documents Position Requirements ...

Foth

WisDOT Construction Project Leader

Milwaukee, WI · On-site

$25 - $33.50/hr

Perform as Project Leader on Foth's WisDOT construction team * Work directly with WisDOT project ... Represent Foth Infrastructure Solutions in annual WisDOT Construction Fair interviews * Assist in ...

Foth

WisDOT Construction Project Leader

Milwaukee, WI · On-site

$25 - $33.50/hr

Perform as Project Leader on Foth's WisDOT construction team * Work directly with WisDOT project ... Represent Foth Infrastructure Solutions in annual WisDOT Construction Fair interviews * Assist in ...

Foth

WisDOT Construction Project Leader

Milwaukee, WI

$25 - $33.50/hr

Perform as Project Leader on Foth's WisDOT construction team * Work directly with WisDOT project ... Represent Foth Infrastructure Solutions in annual WisDOT Construction Fair interviews * Assist in ...

Weaver Companies

Project Engineer

Sheboygan, WI · On-site

Manage projects and delegate responsibilities and tasks as assigned * Assist and implement site ... administrators who are as dedicated to client service as they are to their professional or ...

Carepool

Healthcare Project Coordinator

Appleton, WI · On-site

We are looking for a Healthcare Project Coordinator to administer and organize all types of ... Assign tasks to internal teams and assist with schedule management * Make sure that clients' needs ...

LHH US

Project Specialist

Waukesha, WI · Hybrid

$60K - $70K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

... project deliverables ▪ Assist with meeting planning, scheduling, logistics, and follow-up ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

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All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Wisconsin

Project Admin Assistant information

See Wisconsin salary details

$14

$23

$35

How much do project admin assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for project admin assistant in Wisconsin is $23.86, according to ZipRecruiter salary data. Most workers in this role earn between $19.42 and $27.16 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities in Wisconsin are hiring for Project Admin Assistant jobs?

Cities in Wisconsin with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 88% Full Time, 9% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $49,626 per year, or $23.9 per hour.

Project Delivery Coordinator

Donohue and Associates

Milwaukee, WI • On-site

$55K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 5 days ago

Job description

Donohue & Associates, a preferred provider of water and wastewater engineering services, is seeking a Project Delivery Coordinator to support the successful delivery of water, wastewater, stormwater, and related infrastructure projects.
In this role you'll partner with project managers, construction managers/administrators, senior managers, and project teams to keep projects organized, on schedule, and moving forward, from planning through construction and project closeout. You will coordinate project delivery activities, support construction phase services, maintain project documentation, and help implement efficient processes that allow project teams to deliver successful projects. The ideal candidate will have 5+ years of experience in project management and/or construction support. This position is open to any Donohue office location.
Responsibilities
  • Provide project administration and coordination support to multiple project and construction managers/administrators to facilitate successful project delivery.
  • Support engineering services during construction by managing project documentation, including RFIs, shop drawing submittals, change orders, pay applications, meeting agendas and minutes, closeout documentation, and project correspondence using internal and external construction management tools.
  • Coordinate project meetings, maintain action item logs, and monitor project schedules, milestones, and deliverables.
  • Assist with project setup, contract administration, invoicing, budget and schedule tracking, earned value analysis, and project reporting.
  • Maintain organized project files and document control throughout the project lifecycle.
  • Facilitate communication among clients, contractors, subconsultants, and multi-disciplinary project teams.
  • Assist with continuous improvement of project delivery processes.
  • Provide administrative and coordination support to senior management as requested.

Minimum Requirements
  • Associate's degree in engineering technology, construction management, project management, business administration, or related field.
  • 5+ years of experience supporting engineering or construction projects. Experience supporting water/wastewater projects or complex construction is preferred.
  • Strong organizational skills with exceptional attention to detail and accuracy while managing multiple priorities.
  • Ability to adapt to changes throughout the project lifecycle.
  • Strong written, verbal, and interpersonal skills with a collaborative, client-focused approach.
  • Experience with project, construction administration, accounting, or data management platforms (e.g., eComm, ProCore, Quest, Bluebeam, Wrike, SharePoint, Deltek Vantagepoint, Adobe AcroPlot or Pro).
  • Strong proficiency with MS Office, particularly Excel, Word, and PowerPoint.

An employee-owned engineering consulting firm since 1997, Donohue & Associates has multiple offices across the upper Midwest. We work in multi-discipline teams to provide municipal and industrial clients with client-focused services for drinking water, wastewater, and stormwater infrastructure. Engineering News-Record ranks Donohue among the Top 25 Wastewater Treatment Plant Design Firms, and our innovative design teams consistently receive awards for engineering excellence.
Donohue offers a competitive wage and comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • Robust 401(k) plan with company contribution
  • Paid time off and company holidays
  • Flexible work schedules around core hours
  • Short- and long-term disability/life insurance
  • Flexible spending accounts (FSAs)
  • Professional organization support
  • Discretionary annual bonuses
  • Industry-unique monthly profit-sharing plan

For candidates in Illinois and Minnesota, the anticipated salary range for this position is $55,000-$85,000. Actual compensation will depend on education, experience, expertise, geographic location, and organizational needs.
At Donohue, you'll find a collaborative environment where your contributions directly influence our success, and yours.
Donohue is an Equal Opportunity Employer.

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